Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of May 15, 2011
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Agenda for May 15, 2012

Meeting Date: Tuesday, May 15, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    Letter from Hank Yasenak

3. Items for Action

  1. Approve minutes of previous meeting(s)
  2. Approve bills and wages for April 2012
  3. Vote to certify levy results and declare a position vacant and request letters of interest for the one-year term from the community. This position will be filled at the June 12 meeting.

    REORGANIZATION OF THE BOARD
    ***Oath of Office for the elected Trustee
    Laurie Noonkester will administer the oath of office to Sue Vinton.

  4. Election of Officers
  5. Appointment of the Clerk to the Board
  6. Appointment of Authorized Representatives
  7. Appointment of Activities Fund Custodian
  8. Consider recommendations from the negotiation session
  9. Hire substitutes
  10. Rehire staff for 2012-13
  11. Hire new staff for 2012-13
  12. Recommend non-renewal of non-tenured teachers
  13. Continuation of mental health services from YBGR
  14. Contract with RiverStone for nursing services
  15. Request support of the MASBO resolution
  16. Approve Middle School Handbook for 2012-13

4. District reports

  1. K-5 Elementary School
  2. Middle School
  3. Technology
  4. Facilities
  5. Activities
  6. Superintendent
5. Trustee reports
  1. Trustee Reed would like to discuss his visit to the Career Center and the issue of a high school in Lockwood.
  2. Other reports, if any.
6. Adjourn

NEXT REGULAR MEETING IS JUNE 12, 2012 AT 7:00 PM

Superintendent's Agenda Report

3D. Election of Officers
The Board has the responsibility of electing a chair and vice-chair to serve for the next 12 months.
3E. Appointment of the Clerk to the Board
The Trustees are required to appoint a Clerk to the Board. My recommendation is for the reappointment of Laurie Noonkester.
3F. Appointment of Authorized Representatives
Authorized representatives must be appointed. The superintendent and clerk serve in that capacity, and we will continue to do so with your authority. Eileen will do so until the end of June. Then the Board will need to appoint Tobin Novasio to that position.
3G. Appointment of Activities Fund Custodian
An Activities Fund Custodian must be appointed. Susan Hankel has been serving in that capacity and I recommend her to continue.
3H. Consider recommendations from the negotiation session
A negotiating session was held on April 26 with the Lockwood Unit of MEA/MFT. Attached is the Master Agreement with highlighted changes and salary agreements. See the letter from MEA/MFT requesting a two-year contract with an opening for salary and insurance, if necessary, in one year. The salary agreement is a 1.5% on the base, which is a 3.4% overall increase.
3I. Hire substitutes
See attachment
3J. Rehire staff for 2012-13 See attachments
Attached are the recommendations of staff employment for the 2012-2013 school year. An increase of 3.4% is recommended for staff not covered under the Master Agreement.
3K. Hire new staff for 2012-13
The following are recommended for hire as teachers:

Joel Rogers
Courtney Shied
Savanah Smith
Sherry MacGillivary
Winnette Rak

I am recommending that the third Counseling position be filled for next year. In house we have Amy Muir who would take that position. We will fill the 4th grade position with a new teacher. Our accreditation will be covered with that position filled. If agreed, add Caitlyn Brown to the hire list. There is a possibility of another resignation before Tuesday night. If so, I will bring another name to the meeting. The following are recommended for hire as paraprofessionals:

Jenette Alexander
Jenasee Austill
3L. Recommendation of non-renewal of non-tenured teachers
On the attached sheet are the names of the individual teachers to be non-renewed without cause. Each of these should be a separate resolution.
3M. YBGR Services
We have worked with the Mental Health Center from Yellowstone Boys and Girls Ranch to provide services to our students and families. There is no cost to the district since the funding of these services is covered through Medicaid. We will have five teams next year, which will provide five therapists and five social workers to assist our staff. I would like to recommend that we continue this partnership.
3N. Contract with RiverStone for nursing services
I am recommending that we continue to contract with RiverStone for nursing services. The contract for next year will be $66,785, no increase over this year. We are working on billing Medicaid for services provided by the nurse that could amount to $1000 per month. This amount covers an experienced pediatric RN.
3O. Request support of the MASBO resolution
Attached are two documents relating to requirements of OPI, which are related to HB 329 passed in 2009. MASBO is the organization of School Business Officials. The letter will be sent to the OPI. The resolution and letter explain the amount of work required that is already provided to the department.
3P. Approve Middle School Handbook for 2012-13
Mr. Klasna will be available to answer your questions.


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Regular Board Meeting
May 15, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Becky Malenowsky, Don Reed and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News, Pam Malek with ExxonMobil and newly hired Superintendent, Tobin Novasio was also in attendance.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Sather passed around correspondence for board review.

Trustee Becky Malenowsky read a touching letter of resignation from Mr. Hank Yasnak. Carol Levang sent a thank you note.

Chair Sather noted a letter received from the auditing firm Galusha, Higgins and Glausha informing the board that the audit was revised due to corrections. These corrections do not change the financial status of the district as they were changes at the State and Federal level on reporting ARRA fund revenues.

Chair Sather congratulated Eileen for being awarded the South Central Superintendent of the year.

K-5 Principal Mike Bowman introduced Colten Stidham and his parents. Colten took second place in the 2011-2012 Elks Lodge Americanism Essay Contest. There were a total of 171

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Regular Board Meeting
May 15, 2012

essays submitted from grades 5-8, all entitled, "Why I am Proud to be an American." The top three were chosen from grades 5-6, and Colten was the only fifth grader to place. He will receive a $200.00 savings bond at the Youth Awards Banquet on May 22nd at the Elks Lodge.

Colten read his essay for the audience.

The Board presented Colten a small gift in recognition of his accomplishment.

ITEMS FOR ACTION

A. Approval of Minute

Chair Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the April 3rd, April 10th, April 17th and April 26th, 2012 regular and special board meetings were approved.

B. Approval of Bills and Wages for April

Chair Tim Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Vote to Approve Election Results for Trustees by Acclamation and Certify the Multiple Levy Vote. (Three Year Term Trustee Election was cancelled and candidate elected by acclamation pursuant to MCA 20-3-13)

Trustee Seated by Election Acclamation for 3 Year Terms
Susanne Vinton

General Fund Mill Levy Election ( failed by 38 votes)
For 852 Against 894

Technology Fund Levy Election (Passed by 37votes)
For 895 Against 858

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Regular Board Meeting
May 15, 2012

Tamara Spillum moved to accept the election results as presented. Don Reed seconded the motion.

Susanne Vinton, Don Reed, Jason Hamrick, Tim Sather, Caree Bernhart, Becky Malenowsky and Tamara Spillum voted yes; the motion passed seven to zero.

Chair Sather thanked Becky Malenowsky for her service to the board and community as she stepped down as Lockwood School Trustee. Vice Chair Sue Vinton also thanked Becky for her long term contributions to the board and the district as a whole. Mr. Bowman also pointed out Becky's gift of volunteering for differing events will be sorely missed. Cake was served to the audience and board.

The board recognized that Mrs. Malenowsky's departure leaves a seat on the seven member board vacant. Board Chairman, Tim Sather called for letters of interest from individuals that would like to serve on the board for one year until the next trustee election to be held on May 14, 2013.

REORGANIZATION OF THE BOARD

District Clerk Laurie Noonkester administered the Oath of Office to Trustee Susanne Vinton. Certificate of Election of Trustee documents will be presented for signatures and notarization by District Clerk Laurie Noonkester at the conclusion of the meeting.

D. Election of Officers

Election of Officers began with Susanne Vinton nominating Tim Sather as Board Chair. Mr. Sather called for additional nominations three times. Hearing no other nominations Tim Sather was appointed Board Chairman by acclimation. A vote was taken and a Mr. Sather was appointed Lockwood School Board Chairman unanimously.

Trustee Don Reed nominated Susanne Vinton as Board Vice-Chair.

Mr. Sather called for additional nominations three times. Hearing no other nominations Susanne Vinton was appointed as Vice-Chair by acclimation. A vote was taken and Mrs. Vinton was appointed Lockwood School Board Vice-Chairperson unanimously.

E. Appointment of the Clerk to the Board

Superintendent Eileen Johnson recommended that Laurie Noonkester be re-appointed as Board Clerk.

Susanne Vinton made the motion to re-appoint Laurie Noonkester as Clerk of the Board.

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Regular Board Meeting
May 15, 2012

Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Chairman Tim Sather administered the Oath of Office to District Clerk Laurie Noonkester.

F. Appointment of Authorized Representatives

Don Reed moved to appoint Superintendent Eileen Johnson until June 30, 2012, Superintendent Tobin Novasio beginning July 1, 2012 and District Clerk Laurie Noonkester for the entire year as authorized representatives for the district. Susanne Vinton seconded the motion.

Jason Hamrick, Tamara Spillum, Tim Sather, Caree Bernhart, Don Reed and Susanne Vinton voted yes. The motion passed six to zero.

G. Appointment of Activities Fund Custodian

ason Hamrick made the motion to re-appoint Susan Hankel as Activities Fund Custodian. Caree Burnhardt seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

H. Consider Recommendations from the Work/Negotiation Session

A work session was held on May 26, 2012 with the Lockwood Unit of MEA/MFT

The Lockwood Unit of MEA/MFT formally submitted to the board a letter from MEA/MFT requesting a two-year contract with an opening for salary and insurance, if necessary, in one year. The salary agreement is a 1.5% on the base, which is a 3.4% overall increase with steps included.

The Master Agreement with the proposed highlighted changes and salary agreements was attached in the board agenda documents.

Discussion was held.

Mrs. Johnson noted that she and LEA President, Stephanie Smith Miller reviewed the Master Agreement language changes.

Tamara Spillum moved to accept the 1.5% base increase to the salary schedule and changes to the Master Agreement language as presented. Don Reed seconded the motion.

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Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Don Reed moved to accept the two year contract with the option to open just the salary portion after one year and recognized that negotiations will be opened if insurance premiums exceeds a 7% increase. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

I. Request to Hire Substitute

Bethany Barrett is recommended for hire as a substitute for the 2011-2012 school year. Ms. Barrett has met all the security requirements.

Tamara Spillum made the motion to hire those named as substitutes for the 2011-12 school year as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

J. Rehiring of Staff for 2012-13 School Year

Superintendent Johnson submitted her recommendations for staff employment for the 2012-2013 school year and added that she is recommending a hourly rate increase of 3.4% for staff not covered under the Master Agreement. Mrs. Johnson asked that John Pivovarnik's name be removed from the list as he has turned in his letter of resignation and intends to go back to school to get his teaching certificate. Mrs. Johnson also asked that Bryce Papke's name be also removed from the list that was presented.

Susanne Vinton moved to accept the hiring of Tenured Teachers, Administrators and Managers as recommended by Mrs. Johnson. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

Susanne Vinton made the motion to hire classified staff as presented with the exception of John Pivovarnik and Bryce Papke. Caree Bernhart seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

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Jason Hamrick made the motion to hire non tenured staff as presented. Caree Bernhart seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

K. Hiring of New Staff for 2012-13 School Year

Superintendent Johnson recommends that the following be hired as teachers for the 2012-2013 School Year:

Joel Rogers
Courtney Schied
Savanah Smith
Sherry MacGillivary
Winnette Rak

Mr. Bowman introduced Mr. Rogers and Ms. Schied.

Mr. Bowman also reintroduced Winnette Rak and Savanah Smith as they are current paraprofessionals with the district. Sherry MacGillivary was not in attendance.

Superintendent Johnson continued with the recommendation that the following be hired as paraprofessionals:

Jenette Alexander
Jenasee Austil
Heather Harris (late addition to the list)

Mr. Bowman also introduced Jenette Alexander and Jenasee Austill who were in attendance. He noted that these individuals are currently working for the district as substitutes when called upon.

Discussion was held.

Don Reed made the motion to hire those staff as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

Mrs. Johnson further noted that she is recommending that the third counseling position be filled for next year. She explained that through a shuffling of staff, the cost would be minimal as we currently have Amy Muir who would take that position. It was noted that the district's accreditation will be covered if that position were to be filled. If the board agrees to this plan; then she asked that Caitlyn Brown be added to the hire list. Mrs. Johnson noted that the caliber of candidates

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Regular Board Meeting
May 15, 2012

interviewed was impressive and that the candidates come with a tremendous amount of knowledge and professionalism.

Susanne Vinton moved to fill the counseling position and hire Caitlyn Brown as an additional teacher, Caree Bernhart seconded.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

L. Non Renewal of Non Tenured Staff.

Superintendent Johnson recommends that the contracts for Colleen Ward and Becka Swanke be non- renewed for the 2012-13 school year. Both non-renewals would be without cause.

Susanne Vinton moved to non-renew Becka Swanke's contract for the 2012-13 school year without cause. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

Tamara Spillum moved to non-renew Colleen Ward's contract for the 2012-13 school year without cause. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

M. Continuation of Mental Health Services from YBG

Mrs. Johnson noted that the district has worked with the Mental Health Center from Yellowstone Boys and Girls Ranch to provide services to our students and families. There is no cost to the district since the funding of these services is covered through Medicaid. There will be five teams next year, which will provide five therapists and five social workers to assist our staff. She recommends that the board continues this partnership.

Susanne Vinton moved to continue to the use of the YBGR Mental Health Services as presented. Tamara seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

N. Contract with RiverStone Health for 2012-13 Nursing Services

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Regular Board Meeting
May 15, 2012

Superintendent Johnson noted that she is recommending that the district continue to contract with RiverStone for nursing services for the 2012-13 school year. The contract for next year will be $66,785, which is the same amount we are paying this current year. She further noted that we are working on billing Medicaid for services provided by the nurse that could amount to $1,000.00 per month. This amount covers an experienced pediatric RN.

Jason Hamrick moved to continue the use of RiverStone Health for Nursing Services as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Discussion was held.

O. Request Support of the MASBO Resolution to OPI

Attached are two documents relating to requirements of OPI, which are related to HB 329 passed in 2009. MASBO is the organization of School Business Officials. The letter will be sent to the OPI. The resolution and letter explain the amount of work required for data collection that is already provided to other state agencies.

Don Reed moved to support the MASBO resolution sent to OPI by sending the letter presented on behalf of the Board of Trustees, Superintendent and Business Manager. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed six to zero.

P. Approve Middle School Handbook for 2012-13

Middle School Principal, Gordon Klasna discussed his proposed changes to the handbook and answered board questions. The largest change would be to add credit and attendance requirements to participate in the graduation ceremony. Sign off by the parents was discussed and thought to be a good idea so everyone is aware of this change.

Further discussion was held.

Don Reed moved to approve the Middle School Handbook for 2012-13 as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
May 15, 2012

DISTRICT REPORTS

  1. K-5 School- Principal Mike Bowman had nothing further to add to his report but did mention that a field trip to the water treatment plant was approved for the 5th grade and that kindergarten registration numbers are comparable to last year. With the help of IT Coordinator, Darlene Hess, the students are watching chicks getting ready to hatch via Chick Cam Video.

  2. Middle School- Principal Gordon Klasna had nothing further to add to his report, butdid note that the Choir group has been performing at retirement homes and the Spoke Shop demonstration was a hit for the kids. Trustees were reminded that the graduation ceremony is Friday, May 31st at 10 a.m.

  3. Technology- Director Darlene Hess had nothing further to add to her report but answered questions about the Power School Program.

  4. Activities- No report was submitted this month.

  5. Facilities- Director Rob Guzman reviewed his report for the board. Superintendent Johnson noted that due to Rob's tenacity in working with the company that built the HVAC system we will be getting issues resolved shortly.

  6. Superintendent- Superintendent Johnson noted enrollment numbers show an increase of three since September. She noted that Dwight VonSchriltz will be leaving the Yellowstone Co-op and she will be meeting with the Co-op Board to work through their options for Dwight's replacement. She reviewed the article about text books verses eBooks and the cost savings that using new technology has.

TRUSTEE REPORTS

Trustee Don Reed reported that he had recently attended an event at the Career Center in School District 2 and the need for a new high school was a topic of conversation. Mr. Reed asked what the board thought of a High School being built in Lockwood. He did say that he believes that the issue needs to picked up by the community members and those who would benefit from a Lockwood High School first.

He noted that there are options in the type of high school such as a traditional or a career center type. He certainly saw the value of the career center concept.

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Regular Board Meeting
May 15, 2012

Tim Sather noted that the studies and information gathering he has been a part of for many years finds so many hurdles because ultimately the community is split on the issue. Mr. Sather concluded that until a consensus if found and a definite direction is agreed upon a building project would not be successful.

Don noted he feels that if parents really want a local high school, the board should stand behind them.

Vice Chair Vinton noted that she agrees with Don on this point but the community needs to begin the process and then at that point, the board would certainly back the issue.

ADJOURN

The next Regular Meeting will be on Tuesday, June 12, 2012, at 7:00 p.m.

Jason Hamrick moved to adjourn the meeting at 8:48 p.m. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.
Tim Sather, Chairperson Laurie Noonkester, District Clerk

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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