Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of April 10, 2012
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Agenda for April 10, 2011

Meeting Date: Tuesday, April 10, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for March 2012
    C. Recommendation of staff for retirement incentive
    D. Audit report from Kim Dare, Galusha, Higgins, Galusha
    E. Hire Assistant Business Manager
    F. Calendar for 2012-2013
    G. Request for out of district approval for remainder of school year

4. District reports
    A. K-5 Elementary School
    B. Middle School
    C. Technology
    D. Facilities
    E. Activities
    F.  Superintendent

5. Trustee reports
    Update on superintendent search

6. Adjourn

Next meeting for negotiations will be Thursday April 26, 2012 at 6:00 PM

NEXT MEETING IS MAY 8, 2011 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for March 2012

  3. Recommendation of staff for retirement incentive
    The deadline for application of the retirement incentive is April 9, the day before this meeting. All of the requests will be presented at the meeting. Two requests have exceptions included, and I will give an explanation and explain my support for these requests.

  4. Audit report from Kim Dare, Galusha, Higgins, Galusha

  5. Hire Assistant Business Manager
    Crista Coleman is recommended for the Assistant Business Manager position. Crista has a degree in administrative management and information technology. Her work experience includes accounts payable and receivable, payroll, editing and design of forms and newsletters, as well as other software applications.

  6. Calendar for 2012-2013
    The attached calendar represents a new approach to required time for the next school year. This contains 187 days with time built in each month for professional development for the teachers. The state allows counting hours for pupil instruction and this meets the requirement.

  7. Request for out of district approval for remainder of school year
  8. Grace Bales and Brian Land are recommended to stay in grade four for the remainder of this year.
*****Since there is only one person running for two openings on the Board, there will have to be a campaign to get another person to volunteer through letter application after May 8. If the Board doesn't fill that spot then the County Superintendent is required to place someone according to MCA §20-3-309.

*****On Wednesday May 9 the administrators will be serving the annual breakfast to the staff in the Blue Room from 7:00-8:15 AM.

******There is an attachment with "talking points" for the levies. Let me know if you want anything changed. We will print and distribute the sheet. All suggestions I received are on it at this time.

Page 1
Regular Board Meeting
April 10, 2012

CALL TO ORDER

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Caree Bernhart, Tim Sather, Jason Hamrick, Becky Malenowsky, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Don Reed was absent. Trustee Susanne Vinton will participate in a limited capacity via phone if needed.

Evelyn Pyburn with the Yellowstone County News and Jonathon McNiven, HD 44 representative, were in attendance.

A large group of staff was in attendance and were asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

There was no correspondence this month

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the March 13, 2012 regular meeting and the March 6, 2012 special meeting were approved.

B. Approval of Bills

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

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Page 2
Regular Board Meeting
April 10, 2012

C. Recommendation of Staff for Retirement Incentive

Superintendent Eileen Johnson reported that she has received two requests for the retirement incentive. Both requests come with exceptions. Mr. Hank Yasenak requests that his payment of the $500.00 per month for insurance premiums for two years be delayed until August of 2014 as he will stay on his wife's insurance until then. Mrs. Susan Kneib is requesting that the board extend the offer until May 15, 2012, at which time her husband's work situation will be known. Superintendent Johnson recommends these exceptions be granted.

Discussion was held.

Trustee Becky Malenowsky made the motion to grant Mr. Yasenak the two year delay in paying the incentive health insurance premium of $500.00 and Mrs. Knieb the time extension of May 15, 2012 to participate in the retirement incentive. Jason Hamrick seconded the motion.

Mr. Yasenak asked if his wife only stayed working 1 more year would his incentive then kick in. The Board answered, yes it would.

Trustees Tim Sather, Jason Hamrick, Becky Malenowsky, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

D. FY2011 Audit Report Presentation from Kim Dare of Galusha, Higgins, Galusha

Auditor Kim Dare from Galusha, Higgins and Galusha presented the Independent Auditors' Report and Financial Statements for the fiscal year ended June 30, 2011. Kim reported that once again the district was given a clean audit. She further noted that her audit team thoroughly reviewed the federal and state grant expenditures and found everything in perfect order. She point out the increase to the fund reserves and commended the board in being so proactive in their approach to possible tax protests. She also noted that they were proactive in cost cutting efforts across the board last year and was aware of the difficult decisions in doing so. Ms. Dare further noted that all internal controls were tested and found to be in good shape.

Business Manager Laurie Noonkester noted that the success of the audit is once again due to a team effort within the business office as well as continued diligence on the part of the Superintendent, Principals, Teachers and Facility Director to help track expenditures.

Jason Hamrick moved to accept the audit as presented. Tamara Spillum seconded the motion.

Trustees Tim Sather, Jason Hamrick, Caree Bernhart, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

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Page 3
Regular Board Meeting
April 10, 2012

E. Hire Assistant Business Manager

Superintendent Johnson noted that there were 16 complete applications for the position and five interviews were held. Mrs. Johnson recommended that Crista Coleman be hired for the Assistant Business Manager position.

Crista has a degree in administrative management and information technology. Her work experience includes accounts payable and receivable, payroll, editing and design of forms and newsletters, as well as other software applications

Trustee Becky Malenowsky made the motion to hire Crista Coleman as the Assistant Business Manager as recommended. Caree Bernhart seconded the motion.

Trustees Tim Sather, Jason Hamrick, Caree Bernhart, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

F. Calendar for 2012-2013

Superintendent Johnson is recommending the approval of the 2012-2013 school year calendar as presented. She notes this calendar represents a new approach while meeting the required instructional hours and contains 187 days with time built in each month for professional development for the teachers.

Tamara Spillum made the motion to approve the calendar as presented for the 2012-2013 school year. Jason Hamrick seconded the motion.

Trustees Caree Bernhart, Tim Sather, Becky Malenowsky, Jason Hamrick and Tamara Spillum voted yes; the motion passed five to zero.

Superintendent Johnson noted that OPI has sent out a notice listing the data requests that come from HB 329 that included a suggestion that the letter and duties be sent to the district's Human Resource Director to complete this huge undertaking. Mrs. Johnson noted that only three or four districts in the state of Montana have Human Resource Directors and this data collection is scheduled for completion this year.

G. Approve Attendance for Out of District Student

Superintendent Johnson recommends the following students be allowed to remain in the district to finish the school year. The family has moved out of district and is requesting the board's approval for their students to remain at Lockwood for the remainder of the school year.

Grade 4 Grace Bales and Brian Land

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Page 4
Regular Board Meeting
April 10, 2012

Tamara Spillum made the motion to approve out of district attendance for the students listed. Becky Malenowsky seconded the motion.

Trustees Caree Bernhart, Tim Sather, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS ATTACHED TO THE AGENDA

  1. K-5 – Principal Mike Bowman had nothing further to add to his report. Mr. Christman did explain the MBI work and planning that is being done in preparation for the discipline data and reports that will be generated.

  2. Middle School-Principal Gordon Klasna was absent due to Power School Software Training. The board reviewed his written report.

  3. Technology-Director Darlene Hess had nothing further to add to her report

  4. Facilities-Director Rob Guzman noted he had nothing further to add to his report. Eileen noted that the sidewalk installation will begin April 23, 2012 and will start at the edge of Peters street.

  5. Activities-No report was submitted.

  6. Superintendent - Mrs. Johnson noted that since there is only one person running for two openings on the Board, there will have to be a campaign to get another person to volunteer through letter application after May 8. If the Board doesn't fill that spot then the County Superintendent is required to place someone according to MCA §20-3-309.

    Superintendent Johnson further noted that on Wednesday, May 9th the administrators will be serving the annual breakfast to the staff in the Blue Room from 7:00-8:15 AM. She invited the Board to attend.

    Mrs. Johnson also presented "talking points" for the levies as requested by the Board at last month's meeting. She asked that if anything needs to be edited to please let her know. She will see to it that they are printed and will distribute the sheet. All suggestions she had received to date are condensed into the version presented.

    The Superintendent Search Tour and Interview schedule was presented. Possible action by the board will be posted. The agenda for the meeting on April 17, 2012 was discussed.

    Mrs. Johnson presented the revised budget sheets provided by OPI in response to the school funding lawsuit. The increase to the budget from the prior one is $42,625.60 with a total $77,291.20 increase over last year's budget

    She noted that Riverstone Health gave notice that they will terminate their lease payment as of June 30th.
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Page 5
Regular Board Meeting
April 10, 2012

TRUSTEE REPORTS

There were no reports presented.

HD 44 Representative Jonathon McNiven asked that everyone complete a survey that will be used to help better target community issues. Superintendent Johnson asked if he would like to have a link to the survey placed on the school website. Mr. McNiven was appreciative of the offer.

Evelyn Pyburn noted she has flyers with information on the Montana Women's Run.

ADJOURN

The next Regular Meeting will be on Tuesday, May 8, 2012, at 7:00 p.m and the next negotiation meeting is scheduled for April 26, 2012 at 6:00 p.m.

Trustee Becky Malenowsky moved to adjourn the meeting at 7:46 p.m. Jason seconded the motion.

Trustees Caree Bernhart, Becky Malenowsky Tim Sather, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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