Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of March 13, 2012
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Agenda for March 13, 2012

Meeting Date: Tuesday, March 13, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    Jordan Shawver from Mrs. Susan Andersen's fourth grade class will give
    a presentation.

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for February 2012
    C. Request for leave of absence
    D. Possible retirement incentive
    E. K-5 Handbook recommendations
    F. Call for election
    G. Decision on levies to be run
    H. Approval of tuition payment for two students placed at Yellowstone
        Academy District #58 at the Boys and Girls Ranch
    I. Request for out of district approval for remainder of school year
    J. Hire substitutes

4. District reports
    A. K-5 Elementary School
    B. Middle School School
    C. Technology
    D. Facilities
    E. Activities
    F.  Superintendent

5. Trustee reports
    A. Update on the first negotiation meeting with the teachers
    B. Update on the superintendent search

6. Adjourn

NEXT REGULAR MEETING IS APRIL 10, 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for February 2012

  3. Request for leave of absence
    Attached is a letter from Andrea Schacht, Health Enhancement teacher in
    grades 3-5, requesting a leave of absence. I support this request and recommend
    granting the leave.

  4. Possible retirement incentive
    Should the Trustees want to offer another Retirement Incentive, I have attached a
    template to start the discussion.

  5. K-5 Handbook recommendations
    Attached are recommendations to the K-5 Handbook for the next year.

  6. Call for election
    The Trustees must call for an election on May 8, 2012. Laurie Noonkester has
    provided a resolution.

  7. Decision on levies to be run
    Business Manager, Laurie Noonkester has provided options on each of these
    and the taxable mills related to them. My recommendation is to run the
    Tech Levy and the General Fund levy.

    Possible levies:  
    General Fund
    Technology Fund
    Building Reserves
    $178,503.83
    $75,000

  8. Approval of tuition payment for students placed at Yellowstone Academy
    District #58 at the Boys and Girls Ranch
    I am recommending approval of tuition payment for JJ and MS to be placed at
    Yellowstone Academy District #58.

  9. Request for out of district approval for remainder of school year
    Ceceilia Rose Whitford is recommended to stay in grade three for the remainder
    of this year. The family has moved into town.

  10. Hire substitutes
    List is attached.

    Thank you to Terry Peterson for his generous donation of $800 toward a sound system in the Middle School Music Department.

    Thank you to Kay Papke for her generous donation of $100 to the Middle School Library in memory of her neighbor Jack Harris.
Link to March Enrollment Chart

Page 1
Regular Board Meeting
March 13, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the closed session meeting and called it to order at 6:45 p.m. The closed meeting was adjourned at 6:59 with no action taken on the issue by the Board of Trustees.

Chair Tim Sather opened the regular meeting and called it to order at 7:02 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Becky Malenowsky, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Caree Bernhart was absent.

Evelyn Pyburn with the Yellowstone County News, Pam Malek with ExxonMobil and Jonathon McNiven, House District 44 Representative, was in attendance.

A large group of staff was in attendance and were asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Jordan Shawver from Mrs. Susan Andersen's fourth grade class gave a presentation on the song he has written titled "Marshmallow Skies."

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the February 14, 2012 regular meeting and the February 28, 2012 special meeting were approved.

B. Approval Bills and Wages for February

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

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Page 2
Regular Board Meeting
March 13, 2012

C. Request a Leave of Absence for 2012-2013 School Year

Superintendent Eileen Johnson reported that she received a letter from Andrea Schacht, Health Enhancement teacher in grades 3-5, requesting a leave of absence. Mrs. Johnson supports this request and recommends granting the leave as requested. Trustee Vinton asked how health insurance is handled during a leave of absence. Mrs. Johnson noted that the employee is responsible for 100% of the premium. Mrs. Johnson noted that the employee has until February of 2013 to give notice of their intent to return.

Trustee Susanne Vinton made the motion to grant Andrea Schacht a one year leave of absence for the 2012-2013 school year as requested. Becky Malenowsky seconded the motion.

Trustees Tim Sather, Jason Hamrick, Don Reed, Becky Malenowsky, Susanne Vinton and Tamara Spillum voted yes; the motion passed unanimously.

D. Possible Retirement Incentive

Superintendent Johnson submitted a template should the Trustees want to offer another Retirement Incentive. A spreadsheet with projected budget savings was displayed using the scenario if entry level teachers were to replace higher paid teachers.

Trustee Susanne Vinton made the motion to offer the retirement incentive as presented. Jason Hamrick seconded the motion.

Trustees Tim Sather, Jason Hamrick, Don Reed, Susanne Vinton, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

E. K-5 Handbook Recommendations

K-5 Principal Mike Bowman submitted recommendations to the K-5 Handbook for the next year. Items to be added were Out of District Attendance, Routine Hearing Screenings and adding matches, lighters, or incendiary devices to the listing under "Weapons other than Firearms" Section.

Discussion was held.

Trustee Becky Malenowsky made the motion to add the suggested items to the K-5 Student Handbook as presented. Susanne Vinton seconded the motion.

Trustees Tim Sather, Jason Hamrick, Don Reed, Susanne Vinton, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

F. Call for an Election

Board Clerk Laurie Noonkester reported to the Board that the deadline to call for a May 8, 2012 election is March 29, 2012. Mrs. Noonkester reported that at this time she has received only one completed filing for the two open seats available.

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Page 3
Regular Board Meeting
March 13, 2012

Don Reed made the motion to call for a Trustee Election on May 8, 2012. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Becky Malenowsky, Don Reed, Jason Hamrick and Tamara Spillum voted yes; the motion passed six to zero.

G. Levy Decisions

Business Manager Laurie Noonkester displayed a spreadsheet that calculated how much each levy would impact a household living in a home valued at $50,000.00, $100,000.00 and $200,000.00.

After discussion, Don Reed moved to authorize a $75,000 annual permanent Tech Levy for the May 8, 2012 election. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

After discussion, Don Reed moved to authorize a general fund levy in the amount of $178,503.83 for the May 8, 2012 election. Sue Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

H. Approval of Tuition Payment for Students Placed at Yellowstone Academy District #58 at the Boys and Girls Ranch

Mrs. Johnson is recommending approval of tuition payment for students JJ and MS who are placed at Yellowstone Academy District #58.

Jason Hamrick made the motion to approve the tuition payment for students JJ and MS as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

I. Approve Attendance for Out of District Student

Superintendent Johnson recommends the following student be allowed to remain in the district to finish the school year. The family has moved out of district and is requesting the board's approval for their student to remain at Lockwood for the remainder of the school year.

Grade 3 Ceceilia Rose Whitford

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Page 4
Regular Board Meeting
March 13, 2012

Don Reed made the motion to approve out of district attendance for the student listed. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

J. Request to Hire Substitutes for the 2011-2012 School Year

Superintendent Johnson recommended the following for hire as substitute teachers for the 20112012 school year pending successful background checks.

Ben Gleason and Heather Harris.

Susanne Vinton made the motion to approve the hiring of those listed pending successful background checks as substitute teachers for the 2011-12 school year. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
March 13, 2012

DISTRICT REPORTS

  1. K-5 – Principal Mike Bowman noted that Lockwood won the Sum Dog Millionaire competition that was held with other schools in the area. He expanded upon the RTI program and the progress data that has been collected. He introduced RTI team member Barb Frank who presented data graphing by grade. She fielded questions from the board regarding the testing results. Mrs. Frank noted that this testing program charges on a per student basis and is $1.00 annually. Mr. Bowman noted that the State is requiring Smart Sense testing but has not provided funding to do so. Mrs. Karla Shaw noted that the new testing will be technology based so funding is badly needed for training and equipment. Superintendent Johnson reported that Montana requires testing to be completed much earlier in the school year than most states. State House District 44 Representative, Jonathon McNiven noted that there was quite a bit of discussion during the legislative session about this testing and the hope that it will mature over the years and provide testing results back faster in order to target student needs in a timely manner.

  2. Middle School-Principal Gordon Klasna pointed out the Music Dinner Theater that Middle School Music Teacher Quentin Staton organized was a tremendous success. He noted that Mr. Staton did a fabulous job and intends to make it an annual event. Mr. Klasna further noted that the breakfast provided by Sodexo during testing week has had excellent participation. Mr. Klasna reported that he has been working on helping the students understand the relevancy of class credits and how the the 10 day absence rule applies to their 8th grade graduation and beyond. He wants to look at establishing graduation credit requirements to participate in the 8th grade graduation ceremony.

  3. Technology-Director Darlene Hess added to her report that a new sonic wall has been installed and has really helped the internet speed throughout the district. She fielded questions regarding her written report.

  4. Facilities-Director Rob Guzman noted that he is working with CTA to get the Quality Schools Grant engineering portion completed.

  5. Activities-No written report submitted.

  6. Superintendent –Mrs. Johnson thanked Mr. and Mrs. Terry Peterson for their generous donation of $800 toward a sound system for the Middle School Music Department, as well as to Kay Papke for her generous donation of $100 to the Middle School Library in memory of her neighbor Jack Harris.

    Additionally, Mrs. Johnson presented the March enrollment numbers, noting that the numbers have grown since she printed this report.

TRUSTEE REPORTS

Chair Tim Sather reported on the negotiation meeting that was held on March 6th with the MEA/MFT team. The initial meeting was positive and issues were prioritized. The next meeting is scheduled for April 26, 2012 at 6:00 p.m. in hopes that the insurance premium rates will be known at that time.

Trustee Susanne Vinton went over the finalized timeline for the superintendent search. Dates for the application review will be on April 3rd at 4:00 p.m. LEA President Stephanie Smith Miller asked if staff can attend the application reviews. Superintendent Johnson noted that due to personal information being discussed most schools have chosen to hold an executive session for application review. She noted that Board Chair Tim Sather will have to make that decision. A tentative date of April 16th and 17th has been discussed to begin interviewing potential candidates.

Trustee Don Reed noted that he has attended another meeting of the Elementary Caucus.

Evelyn Pyburn noted that Monday will be the start of the Montana Women's run start up program here at Lockwood.

ADJOURN

The next Regular Meeting will be on Tuesday, April 10, 2012, at 7:00 p.m.

Trustee Susanne Vinton moved to adjourn the meeting at 8:38 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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