Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of February 14, 2012
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Agenda for February 14, 2012

Meeting Date: Tuesday, February 14, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    Retirement letter from Debbie Strizich

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for January 2012
    C. Approve calendar for 2012-2013
    D. Request for out of district approval for remainder of school year
    E. Letter from the Lockwood Unit of MEA/MFT to open negotiations
    F. Request to hire substitutes
    G. Request to hire coaches for track
    H. Approval of tuition payment for a student placed at Yellowstone
        Academy District #58 at the Boys and Girls Ranch

4. District reports
    A. K-5 Elementary School
    B. Middle School School
    C. Technology
    D. Facilities
    E. Activities
    F.  Superintendent

5. Trustee reports
    Progress on superintendent search

6. Adjourn

NEXT MEETING IS MARCH 13, 2012 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for January 2012

  3. Approve calendar for 2012-2013
    The attached calendar and district vote are attached. It is recommended that this be adopted for the next school year.

  4. Request for out of district approval
    Michael Shacklett is recommended to stay in grade five for the remainder of this year. The family has moved into town.

  5. Letter from the Lockwood Unit of MEA/MFT to open negotiations
    A resolution to agree to negotiate would be appropriate at this time. Possible dates for negotiating sessions will be discussed.

  6. Request to hire substitutes
    See attached list.
  7. Request to hire coaches for track
    Amy Muir and Gretta Henrickson are recommended to coach track this spring.
  8. Approval of tuition payment for a student placed at Yellowstone Academy
    District #58 at the Boys and Girls Ranch I am recommending approval of tuition payment for a student placed at Yellowstone Academy District #58. Final decision should be made before the meeting and the initials of the student will be presented at that time.

Superintendent's Report

***I have attached a recent editorial from the Billings Gazette about seat belts for school buses. Very valid points are made in the article. For the record, I would like to recommend that the district get costs from First Student and begin the process of adding seat belts to our buses. Student safety is critical.

***The future of curriculum through Common Core is going to require a great deal more assessment, and that will be via computers. This will be a serious impact on our computer labs, which are currently used for both teaching and assessing. More time will be needed with grades 3-8 for assessment. It will be important as you make budget and levy decisions for the future to have substantial Technology funds. Decisions on running levies this year will have to be made in March. I urge running the Technology levy.

***The original Safe Routes to School grant for the sidewalks on the school side of Highway 87 was for $25,000. The bids came in over that amount and SRTS agreed to fund the additional money. The actual bid is for $32,622.84

***FYI Out of District Student Count at Present 25 Total 13 staff 3 homeless 9 others spread throughout all grades

Link to February Enrollment Chart

Page 1
Regular Board Meeting
February 14, 2012

CALL TO ORDER

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Becky Malenowsky was absent.

Evelyn Pyburn with the Yellowstone County News was in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

A thank you note from Tina Muller was read.

Chair Tim Sather read a letter of resignation from Debbie Strizich due to her intent to retire as Assistant Business Manager Debbie effective June 30, 2012.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the January 10, 2012 regular meeting and the January 20, 2012 special meeting were approved. Vice Chair Sue Vinton requested a name correction to the minutes of the January 20th Special Meeting for Joe Brott. The minutes read Joe Black.

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Page 2
Regular Board Meeting
February 14, 2012

B. Approve Bills and Wages for January

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Approve calendar for 2012-2013

Superintendent Eileen Johnson noted that the calendar presented follows what parents requested as well as staff.

Trustee Susanne Vinton made the motion to accept the school calendar for the 2012-2013 school year as presented. Jason Hamrick seconded the motion.

Trustees, Tim Sather, Jason Hamrick, Don Reed, Susanne Vinton, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

D. Approve Attendance for Out of District Student

Superintendent Johnson recommends the following student be allowed to remain in the district to finish the school year. The family has moved out of district and is requesting the board's approval for their student to remain at Lockwood. She noted the numbers of out of district students which total 25. The demographic consists of 13 staff children, 3 homeless and 9 others spread throughout all grades within the district.

Grade 5 Michael Shacklett

Trustee Don Reed made the motion to approve out of district attendance for the student listed. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Letter from the Lockwood Unit of MEA/MFT to Open Negotiations

Chairman Tim Sather read the letter the board has received from the LEA in regard to dates to begin the bargaining process for a successor agreement between the district and the MEA/MFT.

Susanne Vinton moved to open negotiations as invited. Caree Bernhart seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
February 14, 2012

Mr. Sather named the following board members to be on the bargaining committee. Susanne Vinton, Jason Hamrick as well as himself. The first meeting will be on March 6th at 6 pm in the board room. Superintendent Johnson reported that a preliminary health insurance premium increase came in at between 6.5% and 10%.

F. Request to Hire Substitutes for the 2011-2012 School Year

Superintendent Johnson recommended the following for hire as substitute teachers for the 2011- 2012 school year pending successful background checks.

Justin Frank, Diane Gopperton, Sarah Havig, Brianna Hendrix, Aimie Konzen and Thomas Vanderbeck.

Jason Hamrick made the motion to approve the hiring of those listed pending successful background checks as substitute teachers for the 2011-12 school year. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

G. Request to Hire Track Coaches

Superintendent Johnson recommends that Amy Muir and Gretta Henrickson be hired to coach track this spring.

Sue Vinton made the motion to hire Amy Muir and Gretta Henrickson as track coaches for the 2011-12 spring season. Jason Hamrick seconded the motion.

Discussion was held.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

H. Approval of Tuition Payment for a Student Placed at Yellowstone Academy District #58 at the Boys and Girls Ranch

Mrs. Johnson is recommending approval of tuition payment for student KF who is placed at Yellowstone Academy District #58.

Susanne Vinton made the motion to approve the tuition payment for student KF as recommended. Tamara Spillum seconded the motion.

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Regular Board Meeting
February 14, 2012

Discussion was held.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

  1. K-5 – Principal Mike Bowman discussed the phenomenon of students moving in and out of the district at the rate noted in his report and the toll it has on the student and staff. He wanted to thank the Rotary Club whose members handed out dictionaries last week. He added to his report the items that he would like to add to the student handbook for the 2012-13 school year. He reviewed a document that listed some of the changes.

  2. Middle School- Principal Gordon Klasna added to his report the success of Sue Robertson's class participation in Lockwood School's version of "Cupcake Wars." Students will be completing a "My Voice" Survey where results will be given to a focus group for discussion and review.

  3. Technology- Director Darlene Hess fielded questions regarding her written report.

  4. Facilities- Director Rob Guzman had nothing further to add to his written report. Superintendent Johnson noted that she sent a thank you to Yellowstone County Commissioner John Ostlund for his support in getting the new street light that was installed at the crosswalk on Hwy 87.

  5. Activities- The written report was review and discussed.

  6. Superintendent –Mrs. Johnson pointed out a recent editorial from the Billings Gazette regarding seat belt use for school buses. She noted that there are some very valid points made in the article and for the record, she recommends that the district get costs from First Student to begin the process of adding seat belts to Lockwood school buses. She finished by saying that after all, student safety is most critical. She estimated the cost at around $100,000.00 to outfit all 12 Lockwood buses. These costs would be budgeted for using the transportation fund which is a permissive levy. There was a consensus from the board that this is definitely a worthwhile endeavor.

Superintendent Johnson urged the board to run a technology levy this year due to fact that the future of curriculum through Common Core will require a great deal more assessment via computers. She predicts the assessments will make a serious impact on the current computer labs, which are currently used for both teaching and assessing. Much more computer time will definitely be needed with grades 3-8 for assessment. She noted that this issue is important to keep in mind as the board makes budget and levy decisions for the

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Page 5
Regular Board Meeting
February 14, 2012

future as it will require substantial Technology funds. She finished by noting that levy decisions for this year will have to be made at the March meeting to make the deadlines.

Mrs. Johnson further reported that the original Safe Routes to School grant for the sidewalks on the school side of Highway 87 was for $25,000 but bids came in over that amount and Montana Department agreed to fund additional monies for the project.

The actual bid is for $32,622.84.

Additionally, Mrs. Johnson presented the February enrollment numbers.

Recent bus mechanical issues were discussed as well as the Alert Now call that went out during the recent gas leak and the issues encountered with that call.

TRUSTEE REPORTS

Trustee Susanne Vinton went over the timeline for the superintendent search and passed around a survey that should be sent out to parents, staff, and community members to gather information on what is important in finding a superintendent. She noted that the advertising for the opening has been posted with the closing date March 16th. She further noted that MTSBA will send a person to host focus groups throughout the day and into the evening on March 1st . The purpose of the focus group is to gather staff and community comments and document the needs of the school district in regard to a superintendent.

Completed superintendent applications will need to be reviewed and then interview scheduling will begin. Discussion was held on possible dates for these events and the following timeline was set: Dates for the application review will be during the week of March 26th and interviews taking place on April 16 and 17th .

ADJOURN

The next Regular Meeting will be on Tuesday, March 13, 2012, at 7:00 p.m.

Trustee Susanne Vinton moved to adjourn the meeting at 8:09 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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