Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of January 10, 2012
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Agenda for January 10, 2011

Meeting Date: Tuesday, January 10, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Parent request for early kindergarten entry
    C. Request to hire substitutes
    D. Calendar for 2012-2013
    E. Request to approve out of district students
    F. Policy recommendations from Montana School Boards Association

4. District reports
    A. K-5 Elementary School
    B. Middle School School
    C. Technology
    D. Facilities
    E. Activities
    F.  Superintendent

5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS FEBRUARY 14, 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Parent request for early kindergarten entry
    Mr. and Mrs. Kline will be present to request early kindergarten entrance for their daughter for the next school year. The district policy and state regulations indicate September 10 as the cut off for kindergarten entrance. Their daughter will be five on September 25, 2012. That is 15 days beyond the deadline. See the attached documents pertaining to this issue.

  3. Request to hire substitutes

  4. Calendar for 2012-2013
    Thanks to the Professional Development Committee for their work on the calendar.

  5. Request to approve out of district students
    The following students are recommended to remain in the district to finish the school year. The families have moved and have made this request. They realize it is just until the end of the school year.

    Grade 4 Kelby Turley
    Grade 6 Madison DuVal

  6. Policy recommendations from Montana School Boards Association
    The attached changes are recommended by MTSBA. Highlighted areas reflect the change. Most of this is for clarification.

    1400 Board Meetings
    2510 School Wellness
    3120 Compulsory Attendance
    3451 Internet CIPA
    5010 Equal Opportunity
    5140 Classified Employment
    5450 Electronic mail usage
4. Written district reports will not be included with this agenda because of the short time between meetings and the holidays. Principals and supervisors will be available for questions at the meeting.


Page 1
Regular Board Meeting
January 10, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.
The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News was in attendance.
Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

A letter of thank you from the Department of Veterans Affairs was read in response to the donation of Christmas cards, letters and drawings that Lockwood students had sent. K-5 Principal Mr. Bowman noted that he has received personal thank you notes from the veterans that received the cards. Chair Tim Sather read a letter of resignation due to retirement from Superintendent Eileen Johnson effective June 30, 2012.

The Board reluctantly and with great sadness accepted Mrs. Johnson's letter of resignation. Vice Chair Susanne Vinton commented that a replacement can be found for the superintendents position but Eileen's compassion for people and students is irreplaceable.

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the December 13, 2011 regular meeting were approved.

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Page 2
Regular Board Meeting
January 10, 2012

ITEMS FOR ACTION

B. Approval of Bill and Wages for Decembers

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Parent Request for Early Kindergarten Entry

Mr. and Mrs. Kline were present at the meeting to request early kindergarten entrance for their daughter beginning next school year. Mrs. Kline noted the state statute allows for special permission by the board for early entrance. Mrs. Kline listed their daughter attributes that would contribute to her successful early entrance. Superintendent Johnson noted that current class size is over accreditation standards, additionally a census was taken finding that if students were allowed early entrance, findings show that two additional kindergarten classes could be filled. Mrs. Johnson noted that if a student is found to excel in academics while in kindergarten then they are placed accordingly. K-5 Principal Mr. Bowman responded that he appreciates the Kline's desire for early placement of their daughter and agrees that children should be placed if they possess the needed skills but the reality is that there is no funding to do so. The district policy and state regulations indicate September 10th as the cut off for kindergarten entrance. Their daughter will be five on September 25, 2012. That is 15 days beyond the deadline.

Trustee Tim Sather referred to Lockwood Policy 3110 Students-Entrance, Placement and Transfer that follows state law. The policy reads: "Entrance, Date and Age: No pupil may be enrolled in the kindergarten or first grade whose fifth or sixth birthday does not occur on or before the tenth (10th) day of September of the school year in which the child registers to enter school."

Trustee Don Reed commented on his personal experience with his children, the ages they entered school and described the differing maturity levels they possessed at the time. He certainly sympathizes with the Klines and their desire to have their daughter placed early.

Discussion was held.

Trustee Don Reed made the motion to deny Mr. and Mrs. Kline's request to allow early enrollment of their daughter next year. Tamara Spillum seconded the motion.

The trustees thanked the Klines for coming to the meeting.

Trustees, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed, Caree Bernhart and Tamara Spillum voted yes; Susanne Vinton voted no. The motion carried with a six to one vote.

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Page 3
Regular Board Meeting
January 10, 2012

D. Request to Hire a Substitute for the 2011-2012 School Year

Jenasee Austill is recommended for hire as a substitute teacher. She has successfully passed all background check requirements. A late addition of Loren Mostad was added to the request for hire.

Jason Hamrick made the motion to approve the hiring of Jenasee Austill and Loren Mostad as substitute teachers for the 2011-12 school year. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Calendar for 2012-2013

This item was not visited and will be brought before the board in February.

F. Approve Attendance for Out of District Students

Superintendent Johnson recommends the following students be allowed to remain in the district to finish the school year. Their families have moved out of district and are requesting the board's approval for their students to remain at Lockwood. Superintendent Johnson noted that these families realize their attendance is only through this school year.

Grade 4 Kelby Turley
Grade 6 Madison DuVal

Trustee Jason Hamrick made the motion to approve out of district attendance for the students listed. Don Reed seconded the motion.

G. Policy Recommendations from Montana School Boards Association

Superintendent Johnson noted that the MTSBA recommends these policy changes. She noted that the highlighted areas reflect the change and that most of the changes are for clarification. The full documents were posted on the board website.

1400 Board Meetings
2510 School Wellness
3120 Compulsory Attendance
3451 Internet CIPA
5010 Equal Opportunity

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Page 4
Regular Board Meeting
January 10, 2012

5140 Classified Employment
5450 Electronic mail usage

Discussion was held.

Trustee Becky Malenowsky moved to accept these policy clarifications as recommended by MTSBA. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.


DISTRICT REPORTS

  1. K-5 – Principal Mike Bowman had nothing further to report.

  2. Middle School-Principal Gordon Klasna reported that students will be buying pillows for donation to the homeless shelter and in other news, the middle school held a very successful fundraiser. He attributed the success to the raffling of Ipods.

  3. Technology-Director Darlene Hess reviewed the status of work done on the network.

  4. Facilities-Director Rob Guzman reported on the projects completed during the Christmas break, most importantly being the security cameras that were purchased from Costco which he is installing at a significant savings. Superintendent Johnson also noted the recent paper purchase from Costco saved the district almost $9,000.00.

  5. Superintendent –Mrs. Johnson noted that Sue Robertson and Keith Tresch are looking to start a gardening project with summer help coming from the Boys and Girls Club. The raised garden beds will be placed in the empty intermediate courtyard located behind the gym.

    Mrs. Johnson reported that work with ACE has already commenced and is already proving to be a wonderful tool in getting the district were it needs to be in the Common Core Curriculum Standards.

    Superintendent Johnson further noted that there has been no interest in the vacant special education position that is being advertised, so she is expecting to have to shuffle existing staff around to accommodate the vacancies.

    She noted the following upcoming events: Sidewalk bid openings, next week's annual health fair, which has received incredible response and Riverstone Health's yearly review.

    Mrs. Johnson noted that Head Start will be adding an indoor playhouse and RevTrack online payments to the lunch account are proving successful with a year to date lunch income of $13,475.45.
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Page 5
Regular Board Meeting
January 10, 2012

TRUSTEE REPORTS

There were no reports heard.

ADJOURN

The next Regular Meeting will be on Tuesday, February 14, 2012, at 7:00 p.m.
Trustee Susanne Vinton moved to adjourn the meeting at 7:44 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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