Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of November 9, 2010
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Agenda for November 9, 2010

Meeting Date: Tuesday, November 9, 2010
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of the October 12, 2010 meeting
    B. Approve bills and wages for October 2010
    C. ExxonMobil’s protest of taxes/Set a meeting for planning
    D. Approval of tuition payment for two students placed at Yellowstone
        Academy District #58 at the Boys and Girls Ranch
    E. Approve out of district students
    F. Approve Curriculum
    G. Hire a basketball coach
    H. Hire substitutes

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School School
    D. Facilities
    E. Technology
    F.  Curriculum/Assessment
    G. Activities
    H. Superintendent

5. Trustee reports
    A. Decide on date for staff holiday luncheon
    B. Reports from Montana Conference of Educational Leadership (MCEL)

6. Adjourn

NEXT MEETING IS DECEMBER 14, 2010 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the October 12, 2010 meeting

  2. Approve bills and wages for October 2010

  3. ExxonMobil’s protest of taxes/Set a meeting for planning

  4. Approval of tuition payment for two students placed at Yellowstone Academy District #58 at the Boys and Girls Ranch
    I am recommending approval of tuition payment for students GK and TR placed at Yellowstone Academy District #58.

  5. Approve out of district students
    The following students are recommended for out of district enrollment. All of these students are currently enrolled. Four are in the same family.
         Kindergarten      Walker Salo
         Grade 3             Deanna Hernandez
         Grade 4             Johnathan Salo & Ann Jaynes
         Grade 5             Dakota Winnick

  6. Approve Curriculum
    Don Christman will present curriculum developed by staff for Family and Consumer Science, Fine Arts and Music. Your approval is recommended.

  7. Hire a basketball coach
    Jesse Swanke is recommended to coach 6th grade boys basketball. Mr. Swanke is a teacher in the Middle School.
The auditing firm of Galusha, Higgins and Galusha spent a week reviewing our books and gave the district a “clean” report at the exit meeting. Early in 2011 the final written report will be available for the Trustees. Our thanks for a job well done go to Business Manager Laurie Noonkester, Assistant Business Manager Debbie Strizich and Administrative Assistant Susan Hankel for all their excellent detailed work.

Page 1
Regular Board Meeting
November 9, 2010

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:02 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Holly Sather, Peter Freivalds, Jason Hamrick and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Greg Bochy was absent.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Chair Vinton passed around board correspondence for review.

Vice-Chair Becky Malenowsky presented an award from Montana Schools Group Insurance Authority Workers' Compensation Risk Retention Program in recognition of the District's dedication to workplace safety. She read an excerpt from MSGIA WCRRP group award letter describing the criteria used in selecting the Lockwood School District for this award.

Superintendent Eileen Johnson presented the Board their 2009-2010 MTSBA Golden Gavel Award that was given during the recent MCEL Conference. She noted that this is the twenty-first consecutive year that the Lockwood Board has achieved this honor and is the only Montana school to do so. She also read aloud the individual trustee certifications. Bronze level certification recipients are Susanne Vinton, Tamara Spillum and Tim Sather. Silver level certification recipients are Becky Malenowsky, Jason Hamrick and Peter Freivalds. Gold level certification recipient is Greg Bochy.

Family Consumer Science Teacher Sue Roberts and Matteson Opie, an 8th grade student from her class with "Reality Babies," explained the program in which computer programmed babies are given to students to care for over a twenty-four hour period. These babies need to be fed, have diaper changes, burping and care as would live babies. She noted that this baby care reality

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Page 2
Regular Board Meeting
November 9, 2010

program gives the students a lesson in the responsibility that comes with the care of infants. Matteson described for the audience some of the lessons she learned while taking care of her reality baby. Mrs. Roberts noted that grading for this project is done by printing out a report that tracks the care given to the baby by the student. She further noted that the report will also track shaken baby syndrome, a subject that was studied by the class. The board expressed their appreciation of the work and inventive classes that Mrs. Roberts continues to present in her Family and Consumer Science curriculum. The reality baby named Carlos was passed around to the audience and trustees so they could feel how realistic the doll is.

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the October 12, 2010 regular board meeting were approved.

B. Approval of Bills and Wages for October

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Setting a Planning Meeting for ExxonMobil's Protest of Taxes

Superintendent Eileen Johnson noted that as a result of last Thursday's meeting with ExxonMobil she and the board need to prepare for the possible protestation taxes that will greatly affect the current year budget. ExxonMobil contributes a total of 1.5 million dollars to the current year's budget which is approximately 44%. At this time she does not know exactly how much or what percentage ExxonMobil intends to protest but was reassured during the meeting that it would not be 100 percent. She noted that ExxonMobil is currently in negotiations with the Montana Department of Revenue but there is a large difference between the two entities on what tax should be assessed. ExxonMobil intends to notify the district of their decision around November 18th but in reality has until November 30th to formally protest their tax.

Mrs. Johnson reported that ExxonMobil had five representatives at the meeting. Two gentlemen from ExxonMobil's Houston, Texas taxation department, Jon Wetmore the Billings Refinery Manager, Pam Melak, Billings Refinery Marketing Manager and the Billings Refinery Human Resources Manager. Others in attendance at the November 4th meeting were Conrad Peterson and Gene Walborn for the MT Department of Revenue, Keith Beeman, Superintendent and Thomas Harper, Financial Manager from Billings School District #2. Kim Dare, Auditor from Galusha, Higgins and Galusha, Conrad and Teresa Stroebe, Stephanie Miller, LEA president, as well as

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Regular Board Meeting
November 9, 2010

Chair Vinton, Vice-Chair Malenowsky, Trustee Peter Freivalds and Lockwood Principals, Dave DeBoer and Mike Bowman.

Chair Vinton noted that the meeting was difficult and that the district will not have access to the protested amount for this budgeted year. She further explained that if the protest is successful and the district accesses the funds in subsequent years those funds would have to be paid back. To pay back any funds used, an additional levy would be set upon the taxpayers of the district which she sees as an excessive tax burden.

Superintendent Johnson explained how difficult the tax protest is in that schools are required by law to set their budgets in August but tax protests are not in motion until the following November making the process completely backward, blindsiding the school budget and placing Lockwood School in a hostage situation.

Chair Vinton stated that she asked during the meeting who from ExxonMobil would be the final decision maker on this issue and Jon Wetmore, ExxonMobil Billings Plant Manager said the final decision is in his hands. Chair Vinton remarked that Mr. Wetmore has just recently been assigned to the Billings refinery within the last four months.

Superintendent Johnson noted that in the interim she has sent a letter to ExxonMobil asking them to delay any protestation until the district can be better prepared to deal with such a drastic and unexpected budget cut.

Chair Vinton noted that as soon as ExxonMobil notifies the district with their decision, special board meetings would need to be held in order to plan and work through this difficult budget situation.

D. Approval of Tuition Payment for Students Placed at Yellowstone Academy

Superintendent Johnson recommended that the board approve the payment of tuition for students GK and TR whom are currently placed at Yellowstone Academy District #58. She did note that this decision may have to be rescinded at a later date due to the budget issues but she feels we need to move forward with the payment or we would be required to provide these services here at the district.

Peter Freivalds moved to approve the tuition payment to Yellowstone Academy for students GK and TR. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed six to zero.

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Regular Board Meeting
November 9, 2010

E. Approve Out of District Students

Superintendent Johnson recommended the following students for out of district enrollment, noting that all of these students are currently enrolled and four of the five recommended are in the same family. Mrs. Johnson noted that she has two additions to the list and the students are ColbyWilliams-grade 5 and Shelleen Williams-grade 4.

Kindergarten - Walker Salo
Grade 3 - Deanna Hernandez
Grade 4 - Johnathan Salo and Ann Jaynes
Grade 5 - Dakota Winnick

Justin Hamrick moved to approve the out of district attendance for the students listed. Holly Sather seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed six to zero.

F. Approval of Curriculum

Curriculum Director Don Christman presented the curriculums developed by staff for Family and Consumer Science, Fine Arts and Music. He noted that these curriculums are aligned with national standards. Superintendent Johnson recommended approval.

After discussion, Becky Malenowsky moved to approve the curriculums as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed six to zero.

G. Hiring of a Basketball Coach

Superintendent Johnson recommends Jesse Swanke to be hired as coach for 6th grade boys basketball. Mr. Swanke is currently a teacher in the Middle School.

Becky Malenowsky made the motion to hire Jesse Swanke as 6th grade boys basketball coach. Holly Sather seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
November 9, 2010

H. Hiring of Substitutes

Superintendent Johnson recommended the listed persons for hire as substitutes for the 2010-2011 school year. Those listed with asterisks have pending background checks and will not be placed until the appropriate paperwork is received. The remaining individuals have successfully passed the background check requirements.

Becky Malenowsky made the motion to hire those listed as recommended pending successful background checks. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Primary - Principal Mike Bowman had nothing further to add to his report.

B. Intermediate - Principal Dave DeBoer had nothing to add to his report.

C. Middle School - Principal Mike Sullivan had nothing to add to his report. Discussion was held regarding the success of the Middle School Halloween party and dance.

D. Facilities - Director Rob Guzman noted he did not prepare a written report and is working on some of the same ongoing projects he discussed last month. He did meet with Morrison Meirle for the engineering on the sewer hookups. He noted that the district received a $1,000.00 monetary award in addition to the MSGIA WCCRP safety award and he intends to buy a fork attachment for the tractor to aid pallet lifting and delivery.

E. Technology - Director Pam Richau had nothing to add to her report but did note that archiving district email/electronic correspondence is required by law and she wanted to make sure that the board is aware of the cost of this requirement. Due to the district's move to Google Mail the Google Postini archive system is what is compatible. Postini is slightly less costly than what was incurred using First Class email. Chair Vinton asked if there are grants available for this type of expense. Mrs. Richau noted that most of the technology grants require so much implementation that it ends in a wash of the cost.

F. Curriculum/Assessment - Director Don Christman reported he wants to recognize the Middle School Communication Arts departments and the impressive work they accomplished on the Montana Assessment.

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Regular Board Meeting
November 9, 2010

G. Activities - Co-Directors Nick Ottoy and Tim Bastian were absent but Superintendent Johnson noted that they are both doing a wonderful job and she is getting many compliments on how smoothly they have the sports program running.

H. Superintendent - Mrs. Johnson noted that the auditing firm of Galusha, Higgins and Galusha spent a week reviewing the district's financial books and gave the district a "clean" report at the exit meeting. She noted that in early 2011 the final written report will be available for the Trustees review. She gave a thank you for a job well done to Business Manager Laurie Noonkester, Assistant Business Manager Debbie Strizich and Administrative Assistant Susan Hankel for their excellent detailed work. Superintendent Johnson reported that after the Eastern Yellowstone Special Services Co-op meeting she was taken on a tour of the Huntley Project High School building that is currently under construction and found the project impressive. Superintendent Johnson further reported that she will pass along the results of the 2010 Montana Prevention Needs Assessment when they become available.

TRUSTEE REPORTS

Chair Vinton asked for discussion on whether to hold the annual holiday luncheon in light of the recent budget constraints. Vice-Chair Becky Malenowsky said she would work to get food donations and would entertain the idea of just a dessert menu but felt that setting a date for the luncheon is needed. After discussion the date of Friday, December 3rd was set. Superintendent Johnson noted that Family Fun night will be held on December 9th which is a Thursday night this year.

Vice Chair Becky Malenowsky reported that she and Peter Frievalds took a class presented by Lewistown School on the Gaining process which they use instead of the union negotiation process. The gaining training is a free service from the MTSBA but would need to begin this year in preparation for 2012 contract negotiations with the LEA.

Discussion was held. The issue will be looked into further and it was noted that the LEA would also have to agree to the training as well. Trustee Freivalds will investigate a training schedule and bring the information for further discussion.

Becky Malenowsky noted that she was thankful to be able to go to MCEL where such informative classes are presented and she is appreciative of the opportunity to participate each year. Trustee Jason Hamrick said that he also finds it very interesting to visit with other trustees and how hear how their districts handle different issues and situations. He also is appreciative of the opportunity to attend MCEL.

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Regular Board Meeting
November 9, 2010

ADJOURN

The next Regular Meeting will be on Tuesday, December 14, 2010, at 7:00 p.m.

Becky Malenowsky moved to adjourn the meeting at 8:30 p.m. Jason Hamrick seconded the motion.

Tamara Spillum, Peter Freivalds, Holly Sather, Becky Malenowsky, Jason Hamrick and
Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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