Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of September 14, 2010
Back to Minutes Home
Meeting Minutes: Page 1 | Page 2 | Page 3 | Page 4 | Page 5 | Page 6
Agenda for September 14, 2010

Meeting Date: September 14, 2010
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    The teachers who attended the summer math/science conference sponsored
    by ExxonMobil will give a presentation.

3. Items for Action
    A. Approve minutes of the August meeting
    B. Approve bills and wages for August
    C. Request from Lockwood Water and Sewer for an easement across NE lot
    D. Hire substitutes
    E. Hire a paraprofessional
    F.  Approve out of district students
    G. Request for the District to stay in MQEC membership

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School School
    D. Facilities
    E. Technology
    F.  Curriculum/Assessment
    G. Activities
    H. Superintendent

5. Trustee reports

6. Adjourn

NEXT MEETING IS OCTOBER 12, 2010 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the August meeting

  2. Approve bills and wages for August

  3. Request from Lockwood Water and Sewer for an easement across NE lot
    A request for an easement along the northeast section of the lot across from the Administration Building and bordering Highway 87 came from the engineering firm of Morrison Maierle, Inc. as discussed at August meeting. If the written document is not received in time for the emailing of the agenda, it will be brought to the meeting. The lack of time for review may cause a delay in your decision.

  4. Hire substitutes
    The recommended list is attached.

  5. Hire a paraprofessional
    Diane King is recommended for hire as a paraprofessional. Her assignment will be the Middle School.

  6. Approve out of district students
    The following students are recommended for out of district enrollment.
         Grade 3     Karolynn Bilodeau
         Grade 4     Deyonte Dixon
         Grade 5     Dejahn Dixon

  7. Request for the District to stay in MQEC membership
    The attached information is from MQEC (Montana Quality Education Coalition). We joined the group during the legal struggle a number of years ago. The organization has moved from being in a lawsuit against the state to attempting to work in support of schools. A $2,000 membership fee would be charge to our school.


Page 1
Regular Board Meeting
September 14, 2010

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Greg Bochy, Becky Malenowsky, Holly Sather, Peter Freivalds and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Jason Hamrick was absent.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present. Pam Malek and John Wetmore from Exxon were also in attendance.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Vinton introduced Shane Bancroft who is currently assigned to Lockwood as our SRO (School Resource Officer).

Chair Vinton acknowledged and welcomed ExxonMobil representatives Pam Malek and John Wetmore.

On behalf of the Lockwood School Board, Chair Susanne Vinton invited 15 educators to the meeting in order to present to them certificates and a gift of appreciation for 30 plus years of service in education. Chair Vinton noted that there is additional staff that deserves the recognition but due to limited seating they will be honored at a future meeting. The educators being honored tonight are: Marie Anderson, Vicki Balgua, Karen DeBoer, Nancy Eby, Sharon Harris, Carol Levang, Bonnie Nicholson, Sue Robertson, MaryKay Rottrup, Vicki Turnquist, Hank Yasenak, Kim Yasenak, Mike Bowman, Dave DeBoer and Pam Richau. The presentation ended with a round of applause for these outstanding educators.

Back to Top

Page 2
Regular Board Meeting
September 14, 2010

ExxonMobil again has graciously sponsored Lockwood teachers; Jessica Billinger, Tim Bastian and Amy Muir's attendance to the Mickelson ExxonMobil Teachers Academy. These teachers reported on what a valuable experience they had and expressed their gratitude for ExxonMobil's sponsorship. The group demonstrated examples of some of the experiments and teaching strategies that were learned.

Teachers that had been past attendees of the Mickelson ExxonMobil Academy noted the continued value of the techniques they had learned during their attendance and are still very grateful for the opportunity that ExxonMobil provided them.

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the August 10, 2010 regular board meeting were approved.

B. Approval of Bills and Wages for August

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request from Lockwood Water and Sewer for an Easement across the NE Lot

Morrison Maierle, Inc. Representative Jill Cook provided a proposed draft of the easement language to the board for review. A request for an easement along the northeast section of the lot across from the Administration Building and bordering Highway 87 came from the engineering firm of Morrison Maierle, Inc. and was discussed at the August 10, 2010 meeting.

Superintendent Johnson has also been in contact with LWSD regarding the need for securityfencing to ensure children's safety during construction. Ms. Cook noted that safety fencing can certainly be provided. Access to the campus was also discussed and Ms. Cook again assured the board that these concerns would be addressed under traffic/pedestrian control in the construction specifications.

Becky Malenowsky moved to approve the Easement Request language as presented. Greg Bochy seconded the motion.

Back to Top

Page 3
Regular Board Meeting
September 14, 2010

Chair Vinton expressed her thoughts that language should be added to the document concerning board oversight in regard to traffic and pedestrian access. Ms. Cook noted that easement language does not typically include such language but can be addressed in construction contract language.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Greg Bochy, Becky Malenowsky and Tamara Spillum voted yes; the motion passed six to zero.

D. Hiring of Substitutes

Superintendent Johnson recommended the listed persons for hire as substitutes for the 2010- 2011school year. She did note that those listed with asterisks have pending background checks and will not be placed until the appropriate paperwork is received. The remaining individuals have successfully passed the background check requirements. Superintendent Johnson requested that the board add Bob Waddingham and Susan Senger as late additions to the recommended hiring list. Both have been past substitutes for the district.

Becky Malenowsky made the motion to hire those listed and the late additions as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Greg Bochy, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

E. Hire Paraprofessional for the 2010-2011 School Year

Superintendent Johnson recommends that Diane King be hired as a paraprofessional for the Middle School. She has successfully passed the background check requirements.

Tamara Spillum made the motion to hire Diane King as recommended. Holly Sather seconded the motion.

Tamara Spillum, Peter Freivalds, Holly Sather, Greg Bochy, Becky Malenowsky and Susanne Vinton voted yes. The motion passed with a six to zero vote.

Back to Top

Page 4
Regular Board Meeting
September 14, 2010

F. Request Approval for Out of District Attendance

Superintendent Johnson recommends the following students for placement during the 2010-2011 school year.

     Grade 3      Karolynn Bilodeau
     Grade 4      Deyonte Dixon
     Grade 5      Dejahn Dixon

Peter Freivalds made a motion to approve attendance for the 2010-11 school year to the students listed. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Greg Bochy, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

Superintendent Johnson noted that district enrollment is down by 25 students and 3 staff members from this time last year. These numbers will negatively affect the 2011-12 budget.

G. Request for the District to stay in MQEC membership

Superintendent Johnson explained that the district joined MQEC (Montana Quality Education Coalition) during the legal struggle a number of years ago. The organization has moved from being in a lawsuit against the state regarding equalized funding and is now attempting to work in support of schools. A $2,000 membership fee would be required if the board decides to remain a member of this coalition.

Trustee Freivalds noted that he has received information that the district can delay paying the fee until they see the informational display at the upcoming MCEL conference in October.

General discussion was held.

Greg Bochy made a motion to terminate membership in the MQEC and not pay the required membership fee. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Greg Bochy, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

Back to Top

Page 5
Regular Board Meeting
September 14, 2010

DISTRICT REPORTS

A. Primary - Principal Mike Bowman handed out an enrollment report for board information. He noted that the calculated risk of not replacing a 1st grade or a kindergarten teacher has pushed the district close to going over class size accreditation standards. He further added that the ability to place paraprofessionals in these classes has kept accreditation in good standing. He had no additional information to add.

B. Intermediate- Principal Dave DeBoer noted that his building has seen virtually the same numbers of new students as departing students this year. He reported that moving Open House to the evening before the first day of classes was a success according to the Intermediate staff. Mr. DeBoer further explained the 3rd grade resource classroom and lifeskills room configuration and how it is being managed by Kim Norris-Scrano along with the help of paraprofessionals.

Superintendent Johnson interjected that she saw firsthand how much more relaxed and familiar the kindergarten and first grade students seemed on the first day of school after attending Open House the night before. Comments she received from staff around the campus confirmed that the change was a positive one.

C. Middle School- Principal Mike Sullivan shared with the board the launching of a new anti bullying campaign. He handed out information and bullying cards that are accessible throughout the middle school that will help in reporting bullying incidents. He reported so far that the concept has been working well and parental response has been very positive.

D. Facilities- Director Rob Guzman reported that he is still working on the avalanche of work requests that have come in after summer break. He further reported on the status of various projects around campus and how the recent power failure over the weekend wrecked havoc on the many systems throughout the district.

E. Technology- Director Pam Richau reported on the status of the update of the Compass Server and the issues that were experienced over the summer. She noted that the data had been corrupted which had to be rebuilt. This project has taken massive amounts of work to recreate. She and Eileen wrote letters to the company expressing their displeasure in how the update was handled and that the cost of data rebuilding is being left to the district. The response they received from Compass was favorable which resulted in having $8,100.00 of the update costs removed and the receipt of free support services for a time.

F. Curriculum/Assessment- Director Don Christman was absent.

Back to Top

Page 6
Regular Board Meeting
September 14, 2010

G. Activities- Co-Directors Nick Ottoy and Tim Bastian submitted a report giving the numbers of student athletes that compete in Cross County, Girls Softball and Girls 6th Grade Basketball.

H. Superintendent- Mrs. Johnson reported that she sent a thank you note to the Yellowstone County Sheriff's Office for kindly donating their hours to police the campus during the 4th of July holiday. She further noted that Walt Timmerman from FWP came to inspect the softball field project and gave his approval. He will keep the district informed of funding that may be available in the future.

Chair Vinton noted that Reporter Office Supply had generously donated school supplies and backpacks to the school for student use. She was impressed with the thought the company put into the selection of products they donated. She wanted to be certain that everyone was aware of Reporter Office Supply's generosity.

Superintendent Johnson continued that she received notice today that the district has been awarded the Montana Department of Transportation Safe Routes to Schools Infrastructure Grant in the amount of $30,000.00. These monies will be used to install sidewalks so Lockwood students have a safer walk to school. They currently walk along the highway in order to reach school grounds.

She noted that the original application included a master plan for safer routes within a two mile radius of the school.

Chair Vinton stated that she hopes that this grant award will help send the message to the Yellowstone County Commissioners that Lockwood is doing everything possible in order to provide decent roadways and pedestrian routes for the members of the community.

Trustee Greg Bochy excused himself for the remainder of the meeting.

TRUSTEE REPORTS

Trustee Peter Freivalds reviewed a few of the issues that were discussed during the MTSBA Back to School Primer Workshop he attended. Topics included:

Make certain volunteers are very clear that the duties they are volunteering for are not paid work duties. Issues have evolved where volunteers have sought wages and benefits for their donated time.

The Gun Free Zone law has been repealed.

Cell phone confiscation does not give the district the right to review content.

Review policy to include language that does not allow pornography to be brought on campus via cell phone or any other electronic means.

New laws allow for termination of school personnel found to be under the influence of medical marijuana.

Chair Vinton reminded those about the upcoming MCEL conference in October.

ADJOURN

The next Regular Meeting will be on Tuesday, October 12, 2010, at 7:00 p.m.

Becky Malenowsky moved to adjourn the meeting at 8:38 p.m. Peter Freivalds seconded the motion.

Tamara Spillum, Peter Freivalds, Holly Sather, Becky Malenowsky and Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

Back to Top