Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of August 10, 2010
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Agenda for August 10, 2010

Meeting Date: Tuesday, August 10, 2010
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of the previous meeting(s)
    B. Approve bills and wages for July 2010
    C. Trustees Financial Summary for 2009-2010
    D. Budgets for 2010-2011
    E. Hire paraprofessionals for the 2010-2011 school year
    F. Hire substitutes for the 2010-2011
    G. Hire coaches
    H. Request from Lockwood Water and Sewer for an easement across NE lot
    I. Approve out of district students

4. District reports
    A. Report on district scores from the spring state exams
    B. Superintendent Report

5. Trustee reports

6. Adjourn

NEXT MEETING IS SEPTEMBER 14, 2010 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for July 2010

  3. Trustees Financial Summary for 2009-2010
    Business Manager Laurie Noonkester will present this document for your review and approval. See attached.

  4. Budgets for 2010-2011
    Business Manager Laurie Noonkester will have all the budgets available for your review and approval. See attached.

  5. Hire paraprofessionals for the 2010-2011 school year
    The following are recommended for hire as paraprofessionals for the 2010-2011 school year. All have passed the background check.
             Terry Argersinger
             Wendy Kumpula
             Christina Mouat
             John Pivovarnik

  6. Hire substitutes for the 2010-2011
    See attached list.

  7. Hire coaches
    The following coaches are recommended for hire.
             Wes Caldwell 6th girls and boys basketball
             Jesse Swanke cross country
             Becka Swanke cross country

  8. Request from Lockwood Water and Sewer for an easement across NE lot
    A request for an easement along the northeast section of the lot across from the Administration Building and bordering Highway 87 came from the engineering firm of Morrison Maierle, Inc. during a meeting on July 14. Tamara Spillum represented the Board at this meeting. The easement would be under the existing sidewalk, which would be relocated along with the fence. At the August 10 meeting this area will be displayed on Google Earth maps.

  9. Approve out of district students
    The following are recommended for placement during the 2010-2011 school year.
             Grade 1     Jack Iverson
             Grade 4     Alexus Winberg
             Grade 6     Christian O'Loughlin
             Grade 7     Shawn Yates

3. Items for Action

  1. Report on district scores from the spring state exams
    Our students did an excellent job on the spring state exams. As the attached reports show, our students scored better or equal to the state in all categories of large groups. All of our sub groups made AYP with the exception of the students with disabilities. Our teachers are to be congratulated for the performance of these students. I have also attached the released items from the 2010 exams. These will give you an idea of the complexity of the material on the tests.

Page 1
Regular Board Meeting
August 10, 2010

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Jason Hamrick, Holly Sather, Peter Freivalds and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustees Greg Bochy and Becky Malenowsky were absent.

Staff members present were Mike Bowman, Mike Sullivan, Dave DeBoer, Don Christman and Rob Guzman.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE

Mr. DeBoer introduced John Pivovarnik who is recommended to be hired as an intermediate paraprofessional. John is the husband of Katrina Jensen-Pivovarnik who is currently employed as a paraprofessional in the middle school.

Mr. Bowman introduced Danielle Stone who was hired as a .5 FTE primary art teacher and .5 FTE paraprofessional.

ITEMS FOR ACTION

Chair Vinton asked if there were any objections in moving Item E - the Hiring of Paraprofessionals before the other business since introductions had been made. No objections were heard and action is recorded under item E.

A. Approval of Minutes

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the July 13, 2010 regular board meeting were approved.

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Page 2
Regular Board Meeting
August 10, 2010

ITEMS FOR ACTION

B. Approve Bills and Wages for July

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

Item H was moved before Item C and action is recorded under Item H.

C. Trustees Financial Summary for 2009-2010

Business Manager Laurie Noonkester presented the 2009-2010 Trustees Financial Report for approval by the Board of Trustees. The TFS had been provided earlier in electronic format to agenda recipients. Copies were available at the meeting for trustees and the public.

Tamara Spillum moved to approve the 2009-2010 TFS as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Jason Hamrick and Tamara Spillum voted yes; the motion passed five to zero.

D. Budgets for 2010-2011

Business Manager Laurie Noonkester presented proposed 2010-11 budgets for all budgeted funds for board approval. Budget documents had been provided electronically as posted on the website. Paper copies were available at the meeting for the trustees and additional copies available upon request.

Tamara Spillum moved to adopt the budgets presented for 2010-11. Holly Sather seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick and Tamara Spillum voted yes; the motion passed five to zero.

Peter Freivalds noted that he is concerned about the status of all budgeted funds but running mill levies will be a great challenge.

Superintendent Johnson noted that the Educations Jobs Bill passed the Senate today and preliminary reports are showing that Montana will receive approximately 30 million dollars. The funds must only be used for saving jobs and will be spread over 2 years.

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Page 3
Regular Board Meeting
August 10, 2010

E. Hire Paraprofessionals for the 2010-2011 School Year (Item was heard before
Item A on the agenda.)

Superintendent Johnson recommended the following persons for hire as paraprofessionals for the 2010-2011school year. Each has successfully passed the background check requirements.

Terry Argersinger, Wendy Kumpula, Christina Mouat and John Pivovarnik

Jason Hamrick made the motion to hire the above mentioned as recommended. Tamara Spillum seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed with a five to zero vote.

F. Hire substitutes for the 2010-2011 School Year

Superintendent Johnson recommends that those listed be hired as substitutes. All have passed the required background checks.

Peter Freivalds made a motion to approve the hiring of the persons as listed as substitutes for the 2010-11 school year. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed with a unanimous vote.

G. Hire of coaches for the 2010-11 school year

The following coaches are recommended for hire.

Wes Caldwell - 6th grade girls and boys basketball
Jesse Swanke - cross country
Becka Swanke - cross country

Peter Freivalds moved to approve the hiring of the above mentioned for the coaching positions as recommended. Tamara Spillum seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed with a unanimous vote.

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Page 4
Regular Board Meeting
August 10, 2010

H. Request from Lockwood Water and Sewer for an easement across NE lot. (Item
was heard before Item C on the Agenda)

A request for an easement along the northeast section of the lot across from the Administration Building and bordering Highway 87 came from the engineering firm of Morrison Maierle, Inc. during a meeting on July 14. Trustee Tamara Spillum represented the Board at this meeting. The easement would be under the existing sidewalk, which would be relocated along with the fence. Superintendent described the area and displayed it on Google Earth maps.

Jill Cook from Morrison Maierle, Inc. presented the details of the easement request and fielded questions from the board. The project would begin after school is out for the year to accommodate the traffic volume and safety issues. Superintendent Johnson reiterated the need for safety barriers even though school would be out as children often visit the school after hours. The issue of accessibility to the school was discussed while construction is in progress. Jill assured the board that access would always be available and the contractor would be apprised of their concerns and requirements. Facilities Director Rob Guzman noted that he would like to see concrete replacement instead of asphalt. Easement language was discussed.

Chair Vinton noted that she did not feel comfortable giving approval of the easement without a contractual easement language review. It was noted that easement need not be given at this meeting but approval to proceed with the easement process would be needed and the approval of the legal easement request could be submitted at the September meeting. Board consensus was given to proceed with the easement process.

I. Request Approval for Out of District Attendance

Superintendent Johnson recommends the following students for placement during the 2010-2011
school year.

     Grade 1      Jack Iverson
     Grade 4      Alexus Winberg
     Grade 6      Christian O'Loughlin
     Grade 7      Shawn Yates

Peter Freivalds made a motion to approve attendance for the 2010-11 school year to the students listed. Tamara Spillum seconded the motion.

Chair Vinton asked if parameters of behavior are examined when students are considered for out of district placement. Principal Mike Sullivan noted that there certainly are standards of behavior expected as well as attendance requirements.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed five to zero.

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Page 5
Regular Board Meeting
August 10, 2010

DISTRICT REPORTS

A. Superintendent - Mrs. Johnson reported on district scores from the spring state exams noting that our students did an excellent job. She referenced the attached agenda reports that showed Lockwood students scored better or equal to the state in all categories of large groups and that all of the sub groups made AYP with the exception of the students with disabilities.

She further noted that the teachers are to be congratulated for the performance of these students.

Mr. Sullivan noted that the special education test scores have no reflection on the special educational staff at Lockwood. It was further noted that the educational community has tried for years to have the SPED subgroup removed from the AYP standard due to the complexity of the individual learning capabilities in the SPED program. Superintendent Johnson noted that by 2014 all subgroups and groups must meet 100% proficiency on these tests.

Superintendent Johnson noted that even though the district did not make AYP due to the SPED subgroup, the test scores are a very bright spot for Lockwood and she is not disappointed.

Curriculum Director Don Christman noted that similar test results for Title programs and district Compass Assessment will be published shortly and are equally impressive.

B. Facilities - Director Rob Guzman gave an oral report on the status of the summer work. The board and audience noted that the campus looks wonderful. Rob reported that mowing has been reduced from four days to two days due to the purchase of the new mower. He reviewed the status of the softball field project.

Superintendent Johnson noted that due to Rob's experience as a baseball coach his insight on the project has been extremely valuable.

Superintendent Johnson noted that there will be a retirement reception for Richard Prisbe tomorrow and invited the board to attend.

She further noted that City Brew is looking to put in a kiosk in the vacant field along Highway 87 and the district could receive revenue from the business generated.

TRUSTEE REPORTS

There were no reports from the trustees.

ADJOURN

The next Regular Meeting will be on Tuesday, September 14, 2010, at 7:00 p.m.

Peter Freivalds moved to adjourn the meeting at 8:39 p.m. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed unanimously.


___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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