Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of July 13, 2010
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Agenda for July 13, 2010

Meeting Date: Tuesday, July 13, 2010
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    John Hostettler from the Kiwanis Club will be present to explain a new
    program to reward improvement in students.

    Laurie Noonkester will administer the oath of office to Peter Freivalds.

3. Items for Action
    A. Approve minutes of the regular meeting on June 8, 2010
    B. Approve bills and wages for June 2010
    C. Request to make a change in Employee Handbook on feature films
    D. Hire a teacher
    E. Approve out of district students
    F. Recommendation to increase breakfast and lunch fees
    G. Approval of Middle School Handbook for 2010-2011
    H. Approval of Policy #8421
    I.  Set up a work session

4. District reports

5. Trustee reports

6. Adjourn

NEXT MEETING IS AUGUST 10, 2010 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the regular meeting on June 8, 2010

  2. Approve bills and wages for June 2010

  3. Request to make a change in Employee Handbook on feature films
    Attached is a request to change the student access to film viewing.

  4. Hire a teacher
    Danielle Stone is recommended as an art teacher .5 FTE and a
    paraprofessional .5. She has passed the background check.

  5. Approve out of district students
    The following are recommended for placement during the 2010-2011 school year.
                  Grade 1      Jordan Elizabeth Olson
                  Grade 6      Dakota Moore
                  Grade 8      Samantha Moore

  6. Recommendation to increase breakfast and lunch fees
    Increased operating costs have made it necessary to request an increase in lunch fees. Please review the attached document for more details.

  7. Approval of Middle School Handbook for 2010-2011

  8. Approval of Policy #8421
    This policy is based on a federal law and will need only one reading. Rob Guzman has received the training to administer the requirements of this law on lead paint.

  9. Set up a work session
    At the June meeting the Trustees requested a work session. Please bring
    your calendars to facilitate choosing a date.

Page 1
Regular Board Meeting
July 13, 2010

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Jason Hamrick, Holly Sather, Peter Freivalds and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Greg Bochy was absent.

Staff members present were Mike Bowman, Mike Sullivan and Rob Guzman.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present.

Chair Vinton requested that Peter Freivalds be sworn in as Trustee at this time in order to have a quorum of the board. (Trustees Becky Malenowsky and Jason Hamrick were late arrivals)

District Clerk, Laurie Noonkester administered the oath of office to Peter Freivalds.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Vinton noted the newsletter that the Gifted and Talented class put together.

John Hostettler, representative from the Billings Heights Kiwanis Club, handed out a brochure that explains the different community programs that the Kiwanis Club sponsors. He expanded on the B.U.G. (Bring Up Grades) program that recognizes every child who raises one subject by one full letter grade without any other grades dropping and the Terrific Kids program where teachers nominate students who excel academically and are active within the community. The children are awarded by recognizing their accomplishments during a school assembly with the presentation of a certificate and small prizes. They are then invited to stay after the assembly for treats, such as ice cream or pizza.

The Kiwanis Club likes to implement these programs with the intention to eventually turn it over to a local Lockwood service organization.

Trustee Freivalds poised the question that if a local organization was not found to run the program in the future would the program just fail?

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Page 2
Regular Board Meeting
July 13, 2010

Mr. Hostettler assured the board that the Kiwanis would not abandon the program in that instance but would continue running it. The Board expressed their gratitude to Mr. Hostettler for his time and work within the community.

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there was any objection to the minutes as presented. Hearing none, the minutes of the June 8, 2010 regular board meeting were approved.

B. Approval of Bills and Wages for June

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

Trustee Jason Hamrick asked for clarification on two copy machine purchases. Superintendent Johnson noted that two were purchased due to one being in the normal purchase rotation and the other quit working and had to be replaced.

Hearing no objections, the bills and wages were approved.

C. Request for Change in Employee Handbook on Feature Films

Middle School Librarian, Johanna Freivalds submitted a request to change the employee handbook to have the most recent change in the feature film policy reverted to the previous version to allow the showing of feature films rated PG-13 so long as the guidelines listed in the handbook are followed, and parental consent has been given.

After discussion, Jason Hamrick moved to change the employee handbook, page 29, section Feature Films to add back in the movie rating of PG-13 with the noted guidelines to be followed. Peter Freivalds seconded the motion.

Primary Principal Mike Bowman wanted it on record that this change would apply to the Middle School as the primary grades view age appropriate material.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed unanimously.

D. Hire a teacher

Superintendent Johnson recommends the hiring of Danielle Stone as an art teacher .5 FTE and a paraprofessional .5. She has successfully passed the background check requirements. Primary Principal Mike Bowman noted her educational and professional accomplishments.

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Page 3
Regular Board Meeting
July 13, 2010

Becky Malenowsky made the motion to hire Danielle Stone as recommended. Holly Sather seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed with a six to zero vote.

Audience member, Don Reed, asked if this was the only teacher the district hired this year? Superintendent Johnson noted that the district did hire a middle school math teacher to fill a vacant position but was not able to fill two vacant primary teaching positions and a special education position due to budget restraints. She further noted that it was the intent to have a fulltime art position but again, the failure of the levy passing prohibited that.

E. Request Approval for Out of District Attendance

Superintendent Johnson recommends the following students for placement during the 2010-2011 school year.

      Grade 1 Jordan Elizabeth Olson
      Grade 6 Dakota Moore
      Grade 8 Samantha Moore

Tamara Spillum made a motion to approve attendance for the 2010-11 school year to the students listed. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed six to zero.

Trustee Becky Malenowsky asked what would happen if the district came to the point of not allowing out of district students. Supt Johnson noted that the board would have to change policy and prove that the new policy was not discriminatory. She further noted that class size has not been affected but the out of district ANB have brought in over $300,000.00 to the district. To prevent accreditation issues, she and the principals meet to determine if the students requesting out of district attendance would impact the accreditation standards before bringing the request to the board. In fact, due to their process the district is currently not accepting out of district kindergarten students.

F. Recommendation to Increase Breakfast and Lunch Fees

Superintendent Johnson presented the request to increase the lunch fees due to increased operating costs.

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Page 4
Regular Board Meeting
July 13, 2010

Trustee Becky Malenowsky expressed her concern about raising prices for lunches when so many families are already experiencing other cost increases. She further noted she thought Sodexo guaranteed the program would break even.

Supt. Johnson explained that Sodexo will be issuing the district a check for amounts that fall short of the contract price versus the meals served but that does not allow for the custodial wages, benefits, repairs and general maintenance costs associated. The funds to cover these expenses would have to come from the general fund if the food service program does not support itself.

Jason Hamrick made a motion to approve the fee increases as presented. ($2.35 for middle school lunches and $2.25 for elementary lunches). Tamara Spillum seconded the motion.

Further discussion was held.

Jason Hamrick, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. Becky Malenowsky voted no. The motion passed with a five to one vote.

G. Approval of Middle School Handbook for 2010-2011

Trustee Becky Malenowsky questioned why a 10 minute tardy rule was added on page 6 under the Tardy Policy. Superintendent Johnson noted that it was added to prohibit habitual tardiness to the first period classes.

Trustee Peter Freivalds noted he thought the 10 minute late arrival penalty was excessive punishment as it ties into the 10 day absence rule on page 5, which calls for summer school classes and possible non promotion.

Supt Johnson further explained that infractions to the10 minute rule would not necessarily make the student a candidate for summer school and the excessive tardiness would only be counted towards the 10 day rule if it was also an unexcused absence.

After lengthy discussion was held on the matter, the decision was made to have the handbook read under the Attendance section, page 6. A student who has an unexcused tardy for first-period will be considered absent from that class. The absence will count toward the ten day rule. Chair Vinton thought clarity about texting should be added to page 22, section Cellular Phones, Electronic Equipment.

Discussion continued with Trustee Holly Sather saying that wording should be added that cell phones should not be on the student’s person but stored in either a backpack or locker during school hours. If the cell phones are found being used during school hours they should be confiscated to be picked up at the office at the end of the day.

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Page 5
Regular Board Meeting
July 13, 2010

Jason Hamrick noted that the elementary handbook rules on infractions should be instituted in the middle school policy for continuity.

It was decided that the hours that cell phones cannot be used are from 7:55 a.m to 3:00 p.m. and an infraction of the policy will result in the phone being confiscated and parents will be contacted to pick up the cell phone from the office at the end of the day.

Supt. Johnson will email proposed changes to the board as printing needs to be completed. If the board still has questions the handbook will need to be re-visited at the August meeting.

Trustee Becky Malenowsky suggested that the board begin considering that the medical marijuana issue could muddy the medication policy on page 9 and that clarity may be needed in the future.

General discussion was held on this issue.

Tamara Spillum moved to approve the Middle School Handbook for 2010-2011 with the noted changes. Holly Sather seconded the motion.

Jason Hamrick, Becky Malenowsky, Tamara Spillum, Peter Freivalds, Holly Sather and Susanne Vinton voted yes. The motion passed with a unanimous vote.

H. Approval of Policy #8421

The attached policy is based on a federal law and will need only one reading. Rob Guzman has completed the training to administer the requirements of this law on lead paint.

Tamara Spillum moved to approve policy #8421. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed five to zero. Trustee Peter Freivalds abstained from the vote.

I. Set up a work session

At the June meeting the Trustees requested a work session to review budgeting and other items. After discussion, the board decided to set July 27th, 2010 at 6:30 p.m. as a work session.

Superintendent Johnson asked that a Board representative attend a Lockwood Community Steering Committee meeting on July 29th, as she will be attending an EBMS conference that same day. Tamara Spillum volunteered to attend.

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Page 6
Regular Board Meeting
July 13, 2010

DISTRICT REPORTS

A. Facilities - Director Rob Guzman reviewed his report for the board. He explained where the additional gates would be installed and ideas for replacement doors and various entry security solutions.

B. Superintendent – Mrs. Johnson played a pictorial slideshow of the construction progress on the softball field project as well as daily campus life. Supt. Johnson asked that the Facilities Director speak to the maintenance issues that will come with the increased grass areas. He reported that he is testing equipment to shorten maintenance time and has found solutions but will have to gather pricing.

Supt. Johnson noted that there is a meeting tomorrow July 14 at 1:30 with Morris & Maierle Engineering seeking an easement for sewer installation along Highway 87. The easement would include moving the existing sidewalk. She invited the board to attend.

Roofing for the dugouts on the softball field was discussed and a possible donation of tin that could be used for the purpose.

Superintendent Johnson further noted that she attended a webinar on core curriculum that was interesting.

She expanded on the EBMS onsite clinic concept that has been discussed and is awaiting meeting dates to continue those discussions with EBMS and Riverstone Health.

TRUSTEE REPORTS

Chair Vinton reported that she, Greg, Becky and Tamara attended the Delegate Assembly meeting in Helena and productive conversations were held with School District 2 representatives.

Mr. Hostettler invited the Trustees to be his guest for lunch any Thursday at noon, at Fuddruckers in the Heights.

ADJOURN

The next Regular Meeting will be on Tuesday, August 10, 2010, at 7:00 p.m.

Peter Freivalds moved to adjourn the meeting at 8:45 p.m. Jason Hamrick seconded the motion.

Jason Hamrick, Becky Malenowsky, Tamara Spillum, Peter Freivalds, Holly Sather and
Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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