Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room
Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.
1. Call to order 7:00 pm
Pledge to the Flag
2. Individuals, delegations, correspondence
3. Items for Action
A. Approve minutes of previous meetings May 5, May 10 and May 24
B. Approve bills and wages for May 2011
C. Availability of activities for next year
D. Lions Lair Issues
E. Recommitment to Eastern Yellowstone Special Education Cooperative
F. Budget Transfer
G. Property and liability insurance contract for 2011-2012
H. Continuation of mental health services from YBGR
I. Approval of tuition payment for a student placed at Yellowstone Academy
District #58 at the Boys and Girls Ranch
J. Request to increase lunch fees
K. Contract with RiverStone for nursing services
L. Hire two teachers
M. Request to approve out of district attendance
N. Policy recommendations
O. Approve K-5 Handbook for next year
P. Approve memorandum of understanding with RiverStone for emergency
use of school
4. District reports
A. Library Annual Report
B. Facilities Report
5. Trustee reports
3. Items for Action
- Approve minutes of May 10 and May 24 meetings
- Approve bills and wages for May 2011
- Activities for next year
At the May meeting it was requested to place the topic of Athletics/Activities for the next year on the agenda.
- Lions Lair Issues
Information will be shared with the Trustees about the remodel of the Lions Lair. It has been known by committee members that eventually Lions Lair would need a major overhaul. Since 2003 safety measures have changed for public playgrounds. We are attempting to meet all of these requirements so the district's liability is not in jeopardy.
- Recommitment to Eastern Yellowstone Special Education Cooperative
The Eastern Yellowstone Special Education Cooperative is requesting that each of the eight schools recommits for the upcoming school year. A motion to recommit to the Coop for the 2011-2012 school year with an appointment of a representative to their Board is needed. I have served as Chair of that Board for a number of years and will be happy to continue as your representative to that organization.
- Budget Transfer
The attached sheet explains that MCA 20-9-208 allows for transfers from budgeted fund to budgeted fund whenever the trustees determine, in their discretion, that the transfer of funds is necessary to improve the efficiency of spending within the district.
- Property and liability insurance contract for 2011-2012
Western States fee for next school year is $39,769, which is $5,049 more that the current year. MTSBA gave us a quote over $50,000. My recommendation is to remain with Western States.
- Continuation of mental health services from YBGR
We have worked with the Mental Health Center from Yellowstone Boys and Girls Ranch to provide services to our students and families. There is no cost to the district since the funding of these services is covered through Medicaid. I would like to recommend that we continue this partnership. We will have four teams next year, which will provide four therapists and four social workers to assist our staff. It is possible the state will accept this expertise in place of a counselor for accreditation.
- Approval of tuition payment for a student placed at Yellowstone Academy
District #58 at the Boys and Girls Ranch
I am recommending approval of tuition payment for student CF placed at Yellowstone Academy District #58. The family moved into our district from Shepherd, which placed this student at the Academy, and continued placement is recommended.
- Request to increase lunch fees
In order to be compliant with federal regulations we need to remain above the reimbursement for lunches for regular meal fees. Most likely we have to be increasing this each year about ten cents for several years into the future. The reimbursement moves up with the cost of living. The lunch fees for next year should be 2.35 for elementary and 2.45 for middle school.
- Contract with RiverStone for nursing services
It appeared at previous meetings that members of the Board were inclined to keep a nurse on campus for our students. I am recommending that we continue to contract with RiverStone for nursing services. The contract for next year will be $66,785. We are working on billing Medicaid for services provided by the nurse that could amount to $1000 per month. This amount covers an experienced pediatric RN. Attached is a copy of a monthly report by our nurse.
- Hire two teachers
Megan Malia and Tanya Stuart are recommended for hire. They will teach
Special Education. Background checks and application process are clear and
completed for both.
- Request to approve out of district attendance
This is a recommendation to approve out of district attendance for children of staff
who work here with our students.
- Policy Recommendations
Request to modify lunch charge policy #8220
We have policy that allows students to charge up to ten meals before a substitute lunch is provided in place of the student's choice. Food service tells me that if the optional lunch were provided as soon as money has been depleted, the students will bring the account up to date sooner. With the allowance of ten charges there is no encouragement to pay the bill. Attached is a recommended change in policy. Students are never left without a lunch. A second reading for revision would be at the July meeting so that the information could be distributed in our August newsletter.Policies #3310 and #3311 are presented for third reading.
- Approve K-5 Handbook for next year
Mr. Bowman will be available to answer questions
- Approve memorandum of understanding with RiverStone for emergency use of school
Since our campus has been the center of activity for the community in the past, such as during the fires a few years ago, it appears this would be the center if a community emergency were declared. The state and county are setting up plans for a catastrophe situation. This memorandum would allow the school to be a place for RiverStone to dispense medications or vaccinations if necessary.
4. Additional notes:
- Head Start will have a second classroom this next school year. This has been an
excellent partnership for our young students and their families.
- New maps of the buildings with staff locations will be distributed at the July or
August meeting. We are still working through the location of everyone.
- We were instructed by the OPI to budget for 20% less funding for the next year.
See the attached for projected funds.