Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of May 10, 2011
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Agenda May 10, 2010

Meeting Date: Tuesday, May 10, 2011
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

6-7 PM Continue discussions from the 5/5/11 Work Session with MEA/MFT if needed.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of the April 12, 2011 meeting
    B. Approve bills and wages for April
    C. Vote to certify levy results

REORGANIZATION OF THE BOARD
***Oath of Office for the elected Trustees
Laurie Noonkester will administer the oath of office to
Caree Bernhart, Don Reed and Tamara Spillum.

    D. Election of Officers
    E. Appointment of the Clerk to the Board
    F. Appointment of Authorized Representatives
    G. Appointment of Activities Fund Custodian
    H. Consider recommendations from the negotiation session
    I. Hire substitutes
    J. Policy recommendations
    K. Rehire staff for 2011-12
    L. Approve Health Enhancement Curriculum

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School
    D. Facilities
    E. Technology
    F. Curriculum/Assessment 
    G. Activities
    H. Superintendent


5. Trustee reports

6. Adjourn

NEXT MEETING IS JUNE 14, 2011 AT 7:00 PM

Superintendent's Agenda Report

Action Items
     3A. Approve minutes of the April 12, 2011 regular meeting

     3B. Approve bills and wages for April 2011

     3C. Resolution to certify the levy vote from May 3, 2011


REORGANIZATION OF THE BOARD

***Oath of Office for the elected Trustees

     3D. Election of Officers
           The Board has the responsibility of electing a chair and vice-chair to
           serve for the next 12 months.

     3E. Appointment of the Clerk to the Board
          The Trustees are required to appoint a Clerk to the Board. My
          recommendation is for the reappointment of Laurie Noonkester.

     3F. Appointment of Authorized Representatives
          Authorized representatives must be appointed. The superintendent
          and clerk serve in that capacity, and we will continue to do so with your
          authority.

     3G. Appointment of Activities Fund Custodian
           An Activities Fund Custodian must be appointed. Susan Hankel has
           been serving in hat capacity and I recommend her to continue.

     3H. Consider recommendations from the negotiation session
           A work session was held on May 5, 2011 with the Lockwood Unit of            MEA/MFT and recommendations on budget items may be presented
           at this time.

     3I. Hire substitutes
          See attachment

     3J. Policy recommendations from Montana School Boards
          The following are recommended for approval on third reading.
          Policy  3 -  310P- Discipline of Students with Disabilities
          Policy  3 -  311- Firearms and Weapons
                   A section of current Policy 3 310 will be deleted and a new policy
                   on Firearms 3 311 will be added.

     3K. Rehire staff for 2011-12
           Attached are the recommendations of staff employment for the
           2011-2012 school year.

     3L. Approve Health Enhancement Curriculum
          Mr. Christman will present the Health Enhancement Curriculum
          for your approval.

Page 1
Regular Board Meeting
May 10, 2011

REGULAR SESSION CALL TO ORDER - 7:00 pm

At 6:00 p.m. Chair Susanne Vinton opened continued discussion from the May 5, 2011 work session with the Lockwood Unit of MEA/MFT.

LEA president Stephanie Smith Miller reaffirmed the offer that was discussed at the May 5th work session, as an 80% employer paid with a 20% employee split on insurance premiums and to drop the 2% increase to the 2011-12 salary matrix base.

This offer was presented to the MEA/MFT membership for a vote. She reported that the membership voted on the combined offer with the vote failing by a substantial margin. The membership then voted on the individual components of the offer. Ms. Smith Miller reported that the 80/20 split of the insurance premium did pass but dropping the 2% on the 2011-12 matrix base failed. Discussion was held on possible counter offers by the board.

Chair Vinton read a letter of resignation from Linda Hanson as she felt it was pertinent to the discussion.

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Greg Bochy, Peter Freivalds, Becky Malenowsky and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

State Senator Taylor Brown, Evelyn Pyburn from the Yellowstone County News and Pam Malek with ExxonMobil were present as well as Trustee Candidates Caree Bernhart and Don Reed.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

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Page 2
Regular Board Meeting
May 10, 2011

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Chair Vinton passed around correspondence for board review and noted that there were letters of resignations from staff included.

Chair Vinton introduced School Resource Officer Valarie Juhl to the audience. Officer Juhl noted May 10, 2011 that her duties are currently split between Huntley Project and Lockwood. Superintendent May 10, 2011 Johnson reported that the district has always had a full time SRO and would like to have that May 10, 2011 status reinstated. She will continue to discuss the matter with Sheriff Linder.

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the April 12, 2011 regular board meeting were approved.

B. Approval of Bills and Wages for April

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Vote to Approve Election Results for Trustees by Acclamation, Trustees by
Election and Certify the Multiple Levy Vote.

(Three Year Term Trustee Election was cancelled and candidates elected by acclamation
pursuant to MCA 20-3-13)

Trustee Seated by Election Acclamation for 3 Year Terms
  Tamara Spillum
Caree Bernhart
   
Trustee by Election for 2 Year Term
  Greg Bochy
Donald Reed
Write In
596
817
28
 

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Page 3
Regular Board Meeting
May 10, 2011

General Fund Mill Levy Election ( failed by 247 votes)
  For
Against
684
931
 
Building Reserve Mill Levy Election (failed by 175 votes)
  For
Against
713
888
 
Technology Fund Levy Election (failed by 25 votes)
  For
Against
797
822
 

Peter Freivalds moved to certify the election results as presented. Greg Bochy seconded the motion.

Susanne Vinton, Greg Bochy, Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky and Tamara Spillum voted yes; the motion passed seven to zero.

REORGANIZATION OF THE BOARD

District Clerk Laurie Noonkester administered the Oath of Office to Trustees Caree Bernhart, Tamara Spillum and Don Reed. Certificate of Election of Trustee documents will be presented for signatures and notarization by District Clerk Laurie Noonkester at the conclusion of the meeting.

D. Election of Officers

Chair Vinton thanked Peter Freivalds and Greg Bochy for their service to the Board as they stepped down as Trustees. Caree Bernhart and Don Reed took their seats to begin service as Lockwood School Board Trustees.

Election of Officers began with Jason Hamrick nominating Tim Sather as Board Chair. Mrs. Vinton called for additional nominations three times. Hearing no other nominations Tim Sather was appointed Board Chairman by acclimation.

Trustee Becky Malenowsky nominated Sue Vinton as Board Vice-Chair.

Mrs. Vinton called for additional nominations three times. Hearing no other nominations Susanne Vinton was appointed as Vice-Chair by acclimation.

 

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Page 4
Regular Board Meeting
May 10, 2011

E. Appointment of the Clerk to the Board

Superintendent Eileen Johnson recommended that Laurie Noonkester be re-appointed as Board Clerk.

Susanne Vinton made the motion to re-appoint Laurie Noonkester as Clerk of the Board. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

F. Appointment of Authorized Representatives

Becky Malenowsky moved to appoint Superintendent Eileen Johnson and District Clerk Laurie Noonkester as authorized representatives for the district. Caree Burnhart seconded the motion.

Jason Hamrick, Tamara Spillum, Tim Sather, Caree Bernhart, Don Reed and Susanne Vinton voted yes. The motion passed seven to zero.

G. Appointment of Activities Fund Custodian

Jason Hamrick made the motion to re-appoint Susan Hankel as Activities Fund Custodian. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed seven to zero.

H. Consider Recommendations from the Work/Negotiation Session

A work session was held on May 5, 2011 with the Lockwood Unit of MEA/MFT and continued discussions were held from 6:00 p.m. to 7:00 p.m. preceding this regular meeting.

The Lockwood Unit of MEA/MFT formally submitted to the board the following memorandum of understanding to the existing 2011-12 agreement.

Acceptance of an 80% district paid portion with a 20% employee paid portion of the employee selected insurance premium, as voted upon by the LEA membership.

This offer will save the district $115,000 in the 2011-12 budget and changes the Master Agreement with the LEA.

Superintendent Johnson noted the 10 non-tenured teaching positions, 9 paraprofessional, maintenance, facilities and administration have all been cut due to the lack of funding for next school year.

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Page 5
Regular Board Meeting
May 10, 2011

Becky Malenowsky moved to accept the LEA offer of the memorandum of understanding as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Vice Chair Vinton noted to Senator Brown that she would like him to be sure to recognize that the district, with the help of the teachers have tightened their belts in every way possible. Trustee Don Reed asked if it is true that due to the budget cuts Lockwood will lose accreditation status. Superintendent Johnson verified that the statement is true.

I. Request to Hire Substitutes

Jenette Alexander is recommended for hire as a substitute for the 2010-2011 school year pending a successful background check. Jennifer Tolan is a late addition to the list but has met all the security requirements.

Susanne Vinton made the motion to hire those named as substitutes for the 2010-11 school year as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed seven to zero.

J. Policy Recommendations

The following policies were presented by Superintendent Johnson and recommended for approval on third reading.

Policy 3310P - Discipline of Students with Disabilities (See Attached PDF Document)

Policy 3311- Firearms and Weapons (See Attached PDF Document)

After discussion, Becky Malenowsky moved to accept Policy 3310P on the third reading as presented. Caree Bernhart seconded the motion.

Principal Mike Bowman noted that he would like to have the 3310P updated policy in next year's handbook because it is so well written.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Continued discussion was held and board consensus was to reword Policy 3311 to state that the Board of Trustees will use their discretion and would convene to modify suspension or expulsion. Superintendent Johnson will make the corrections and present the re-worded Policy 3311 at the next regular meeting.

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Page 6
Regular Board Meeting
May 10, 2011

K. Rehiring of Staff for 2011-12 School Year

Superintendent Johnson submitted her recommendations for staff employment for the 2011-2012 school year.

Susanne Vinton moved to accept the hiring of Tenured Teachers and Administrators (minus retiring teacher, Linda Hanson) as recommended by Mrs. Johnson. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed seven to zero. Susanne Vinton made the motion to hire classified staff as presented. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed seven to zero.

L. Health Enhancement Curriculum Presented for Approval

Curriculum Director, Don Christman, presented the Health Enhancement Curriculum which integrates the disciplines of health and physical education into a single curriculum and focuses on encouraging responsible decision making to help student understand the connections between behavior and healthy living. He commends the teachers who put this together as they have done an excellent job.

Becky Malenowsky moved to approve the Health Enhancement Curriculum as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes. The motion passed seven to zero.

Vice chair asked how the elimination of after school sports programs would impact this curriculum. Director Don Christman answered that extracurricular sports would not have an impact on this curriculum.

Superintendent Johnson noted that this health curriculum is targeted to represent the moral and ethical standards of the Lockwood community unlike some health curriculums that have recently made media headlines within the state.

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Page 7
Regular Board Meeting
May 10, 2011

DISTRICT REPORTS

  1. Primary School- Principal Mike Bowman had nothing further to add to his report.

  2. Intermediate School- Principal Dave DeBoer had nothing further to add to his presented report.

  3. Middle School- Principal Mike Sullivan had nothing further to add to his report. Trustees were reminded that the graduation ceremony is Friday, June 3 at 10 a.m. and retirees will be recognized at this event.

  4. Facilities- Director Rob Guzman had nothing further to add to his report. Chair Sather asked how the campus will fair without the Building Reserve levy. Mr. Guzman noted his concern about the roofs and the needed repairs throughout the district and that it will be a difficult task to keep things in good repair.

  5. Technology- Director Pam Richau had nothing to add but hopes to get through her to do list before her departure. Vice Chair Vinton noted her appreciation of Mrs. Richau's skill and assistance she so willingly provided to "not so talented" computer users.

  6. Curriculum/Assessment- Director Don Christman had nothing to add.

  7. Activities- Co-Directors Nick Ottoy and Tim Bastian were absent but prepared a written report.

  8. Superintendent- Superintendent Johnson noted that on May 23 at 11:00 the Yellowstone County Commissioners will be discussing sidewalks that they want to install in Lockwood using grant award proceeds. She noted that the school district will be asked to maintain these sidewalks. Due to liability concerns and staffing shortages she is asking that Trustees attend this meeting with her so that they are able to hear the proposal in its entirety and receive all of the information first hand in order to make a fully informed decision.

TRUSTEE REPORTS

Vice-Chair Vinton noted that the MTSBA spring workshops have been rescheduled and will be offered free of charge due to complex school funding bills just coming out of the recent legislative session.

Superintendent Johnson explained for the newly seated Trustees that she sends weekly emails to keep the Board updated on school issues and important event schedules.

Vice-Chair Vinton expressed her gratitude to the newly appointed and re-elected Trustees for offering their services during such a difficult and unprecedented budget situation.

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Page 8
Regular Board Meeting
May 10, 2011

ADJOURN

The next Regular Meeting will be on Tuesday, June 14, 2011, at 7:00 p.m.

Susanne Vinton moved to adjourn the meeting at 8:17 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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