Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of April 12, 2011
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Agenda April 12, 2011

Meeting Date: April 12, 2011
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order       7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of previous meetings
    B. Approve bills and wages for March 2011
    C. Recommendation of staff for retirement incentive
    D. Policy recommendations
    E. Hire substitutes
    F. Recommendation for principal and assistant principal of K-5
    G. Recommend non-renewal of non-tenured teachers
    H. Approval of tuition payment for students placed at Yellowstone
        Academy District #58 at the Boys and Girls Ranch
    I. World Languages Curriculum to be approved

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School School
    D. Facilities
    E. Technology
    F.  Curriculum/Asssessment
    G. Activities
    H. Superintendent


5. Trustee reports

6. Adjourn

NEXT MEETING IS MAY 10, 2011 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meetings

  2. Approve bills and wages for March 2011

  3. Recommendation of staff for retirement incentive
    The list of those who have applied for the retirement incentive is attached.
    Pam Richau is making a request for an exception to the agreement. Her
    letter is attached.

  4. Policy recommendations from Montana School Boards
    The following are recommended for approval on second reading
    Policy 3310P- Discipline of Students with Disabilities
    Policy 3311- Firearms and Weapons (Choose Option 1 or 3)

  5. Hire substitutes

  6. Recommendation for principal and assistant principal of K-5
    I am recommending Mike Bowman as principal and Don Christman as
    Assistant Principal for the K-5 grades for the 2011-12 school year. A job
    description for the position of assistant principal is attached.

  7. Recommendation non-renewal of non-tenured teachers
    On the attached sheet is the list of names of the individual teachers to be
    non-renewed without cause.

  8. Approval of tuition payment for students placed at Yellowstone
    Academy District #58 at the Boys and Girls Ranch
    I am recommending approval of tuition payment for students JM, AS and
    TW placed at Yellowstone Academy District #58.

  9. World Languages Curriculum to be approved
    Mr. Christman will present the latest curriculum to be completed by staff.

    We will need to pick some dates that can be used to set up a special
    meeting after the insurance rates are received. Trustees, please bring a
    calendar with possibilities.
Safe Routes to School Sidewalk On April 19 at 2:00 PM we will have a walk through with Peaks to Plains architect Anthony Pratt to discuss the location of the sidewalk to be placed in the front of our school on Highway 87. This will be funded through the Safe Routes to School Grant. You are welcome to join us for this discussion.

May 3 Staff Appreciation Breakfast On May 3 from 7:00 AM to 8:30 AM the administrators and the Food Service personnel will be serving breakfast to all the staff. Sodexo has made a huge commitment to purchase all the food for this event. Bette Hunt and Kandi Phillips want the staff to know how much they appreciate all the work with our students. Thank you, Sodexo.

FY2011-12 E-Grants System Applications (Federal Funds—Title I and Title II) The OPI may not be able to open the FY2011-12 E-Grants system applications for districts to apply until mid-summer, rather than in May as we usually do. The US Department of Education cannot make a determination on state allocations until appropriations are finalized through Congress. The US Department of Education has advised that there may be a significant change from the preliminary allocations currently available. We should know more after April 8th and will keep you posted. Registration information for E-Grants training opportunities will be announced soon. Trainings will take place in July at several locations throughout the state. For more information, contact Kellee English, 406-444-7841.

School Wellness Mini Grants Awarded to 11 MT Schools to Support Healthy Kids The Office of Public Instruction, through funding from the USDA Team Nutrition Training Grant, is awarding 11 Montana schools with a ($3,000-$5,000) mini grant to support implementation steps of their wellness policy. Schools awarded include: Anaconda, Belgrade, Bigfork, Billings SD#2, Colstrip, Frazer, Hellgate Elementary, Lockwood, Park City, Somers and Stanford. Grant funds will enhance school infrastructure mechanisms to support nutrient rich meals/snacks, nutrition education, farm to school programming, and physical activity.
For more information, contact Katie Bark, 406-994-5641.

Fresh Fruits and Vegetables Grant Our grades K-2 have been selected to receive the Fresh Fruit and Vegetable Program next year. This is a "Snack" program that provides free fresh fruit and vegetable snacks to children in a school with more than 50% free and reduced lunch count, as it aims to foster healthy life-long eating habits and to combat childhood obesity. Sodexo will administer the grant by ordering and distributing the food several days a week during the next school year.

Donations We are so fortunate to receive donations from parents and community members. The Intermediate Library would like to thank Greg Bochy for his donation of 23 fiction books to our library. (T. Marchant, Librarian)

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Regular Board Meeting
April 12, 2011

REGULAR SESSION CALL TO ORDER - 7:00 pm

At 6:30 Chair Susanne Vinton, Trustees Becky Malenowsky, Tim Sather, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester gathered to view the MTSBA training video with the topic being; "21st Century Student Achievement". Discussion on the topic was held until 6:56 p.m.

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Becky Malenowsky and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustees Jason Hamrick, Greg Bochy and Peter Freivalds were absent.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News and Pam Malek were present as well as Trustee Candidates Caree Bernhart and Don Reed.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Middle school Principal Mike Sullivan introduced students Cara Lagge and Kaitlin Hugs. These students were congratulated by the board for their award winning essays submitted for the "Do the Write Thing" writing contest sponsored by the Montana Board of Crime Control in Helena. As part of this national contest, students are asked to write about youth violence, its causes, how it has affected the student's life and what the student can do to help prevent youth violence. On behalf of the Board, Chair Vinton presented both girls with a small gift and congratulated them on their accomplishments.

Primary Principal Mike Bowman introduced Gifted and Talented teachers Cindy Gopp and Kathy Albrecht who gave a brief presentation that they will be giving at the AGATE State Conference. The presentation focused on star reading and math test scores. Mrs. Albrecht talked about the vocabulary that the students are using in everyday conversations and the projects the students are involved in.

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Regular Board Meeting
April 12, 2011

Mrs. Gopp reported on how the program is facilitating the student's interest in varied studies and commented upon how amazing it is to see the enthusiasm for learning that the gifted students share with those outside the program.

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the March 8, 2011 regular board meeting and the March 22, 2011 special meeting were approved.

B. Approval of Bills and Wages for March

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Recommendation of Staff for Retirement Incentive

Superintendent Johnson reported that five individuals have submitted requests for the Retirement Incentive that was offered and all have met the qualifications set by the board. She recommends their acceptance. The five retirees are Dave DeBoer, Karen DeBoer, Nancy Eby, Nancy Kaderavek and Kate Morris.

Technology Coordinator Pam Richau has submitted a letter requesting that the board make an exception to extend the submission date for her letter of resignation to April 30th, 2011. If granted, this extension would also include her participation in the retirement incentive program.

Superintendent Johnson noted that three employees have submitted letters of resignation. Those employees are custodial/maintenance personnel Ron LaFontaine, Harold Hagen and paraprofessional Katrina Jensen.

Chair Vinton read aloud touching letters of resignation from Mr. Hagen, Mrs. Morris and Mrs. Eby.

Technology Coordinator Pam Richau explained her request noting that she and her husband are wanting to relocate to Colorado in order to live closer to her children and grandchildren. She has been offered a position as a kindergarten teacher in Colorado but the meeting in which she would be formally hired is not until after the deadline set for the Lockwood retirement incentive.

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Regular Board Meeting
April 12, 2011

After discussion and questions, Tim Sather moved to grant Pam Richau an extension to submit her application for the retirement incentive until April 30, 2011. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed unanimously.

Tamara Spillum moved to grant the five applicants the retirement incentive and accept their letters of resignation as presented. Tim Sather seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed unanimously.

D. Policy Recommendations

The following policies were presented by Superintendent Johnson and recommended for approval on second reading.

Policy 3310P-Discipline of Students with Disabilities (See Attached PDF Document )

Policy 3311-Firearms and Weapons (Choice between Option 1 or 3)

OPTION #1 – However, on a case-by-case basis, the Board of Trustees will convene a hearing to review the underlying circumstances and, in the discretion of the Board, may authorize the school administration to modify the requirement for expulsion of a student.

OPTION #3 --However, the Board of Trustees through this policy authorizes the Superintendent, or principal of a school without a Superintendent, to use his/her discretion on a case-by-case basis and modify the requirement of expulsion of a student if he/she deems such modification to be warranted under the circumstances. Note: Under this Option, there is no expulsion hearing unless the administration determines that the circumstances warrant a recommendation of expulsion of the student for a period of one (1) year to the Board.

After discussion, Becky Malenowsky move to accept Policy 3310P on the second reading as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed unanimously.

After discussion, it was decided to table the reading of Policy 3311 in order to gather further information and clarify questions.

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Regular Board Meeting
April 12, 2011

E. Request to Hire Substitutes

Charity Boller and Serina Menosky are recommended for hire as substitutes for the 2010-2011 school year. Garth Ferro is a late addition to the list but has met all the security requirements. All applicants currently have successful background checks on file.

Tamara Spillum made the motion to hire those named as substitutes for the 2010-11 school year as presented. Tim Sather seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed unanimously.

F. Recommendation for K-5 Principal and Assistant Principal for the 2011-12 School Year.

Superintendent Johnson brought the recommendation that Mike Bowman be assigned as Principal and Don Christman as Assistant Principal for the K-5 grades for the 2011-12 school year. She presented a job description for the position of assistant principal since it is a new position within the district.

Discussion was held on the vacancy created in the curriculum position currently held by Mr. Christman and possible task re-assignments with the vacancy of the Technology Coordinator position if Mrs. Richau resigns.

Becky Malenowsky moved to assign Mr. Bowman to the Principal of Grades K-5 and Mr. Christman as Assistant K-5 Principal as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed unanimously.

G. Recommendation Non-Renewal of Non-Tenured Teachers

Superintendent Johnson recommends that the following non-tenured teacher contracts are non-renewed without cause for the 2011-2012 school year in accordance with §MCA 20-4-206. Tim Bastian, Jessica Billinger, Erin Decker Jones, Jennifer Hudson, Nick Ottoy, Danielle Stone, Kim Norris-Scrano, Sal Scrano, Quentin Staton and Jesse Swanke. This motion will comply with state law requirements that the motion made at the March meeting did not.

Tim Sather made the motion to non-renew the non-tenured teachers as listed. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky,Tim Sather and Tamara Spillum voted yes; the motion passed four to zero.

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Regular Board Meeting
April 12, 2011

H. Approval of Tuition Payment for Students Placed at Yellowstone Academy District #58 Boys and Girls Ranch

Superintendent Johnson is recommending approval of tuition payment for students JM, AS and TW placed at Yellowstone Academy District #58.

Tim Sather made the motion to approve the students JM, AS and TW for placement and payment of tuition at Yellowstone Boys and Girls Ranch. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather and Tamara Spillum voted yes; the motion passed four to zero.

I. World Languages Curriculum Presented for Approval

Curriculum Director Don Christman presented the World Languages Study that enables students to read authentic material and to understand, speak, write, and respond in a language other than their own.

Becky Malenowsky moved to approve the World Languages Curriculum as presented. Tim Sather seconded the motion.

Trustees Susanne Vinton, Tim Sather, Becky Malenowsky and Tamara Spillum voted yes; the motion passed four to zero.

DISTRICT REPORTS

  1. Primary School-Principal Mike Bowman had nothing further to add to his report.
  2. Intermediate School-Principal Dave DeBoer had nothing further to add to his presented report. He did note that the Deputy Juhl has reported for duty as the district's SRO.
  3. Middle School-Principal Mike Sullivan had nothing further to add to his report.
  4. acilities-Director Rob Guzman had nothing further to add to his report. He updated the progress of the energy audits and how that process actually works.
  5. Technology-Director Pam Richau had nothing further to add. She did note that work needs to done in regard to the ink and toner contract that is in place and evaluate the value of continuing the contract.
  6. Curriculum/Assessment-Director Don Christman noted that the district had 100% completion on the MontCAS testing.
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Page 6
Regular Board Meeting
April 12, 2011

G. Activities-Co-Directors Nick Ottoy and Tim Bastian were absent but prepared a written report.

H. Superintendent-Superintendent Johnson showed a few pictures of the recent play "Cindy Allen" that was performed by the Lockwood School Drama Club. This play was a western adaptation of "Cinderella" and was written and directed by our own Becky Connor.

She further reported that on April 19 at 2:00 p.m. there will be a walk through with Peaks to Plains Architect Anthony Pratt to discuss the location of the sidewalk to be placed in the front of our school on Highway 87. This project will be funded through the Safe Routes to School Grant. She welcomed anyone to join in for this discussion.

Mrs. Johnson continued by reporting that on May 3 from 7:00 a.m. to 8:30 a.m. the administrators and the food service personnel will be serving the annual staff appreciation breakfast. The district's food service provider, Sodexo, has made a huge commitment to purchase all the food for this event. She gave a heartfelt thank you to Sodexo for their gift.

In further grant news, she noted that the district has been awarded a School Wellness Mini Grant to Support Healthy Kids with the amount being from $3,000-$5,000. Grant funds will enhance school infrastructure mechanisms to support nutrient rich meals/snacks, nutrition education, farm to school programming, and physical activity. In addition, the district has been awarded a Fresh Fruits and Vegetables Grant. This is a "Snack" program for grades K-2 that provides free fresh fruit and vegetable snacks to children in a school with more than 50% free and reduced lunch count, as it aims to foster healthy life-long eating habits and to combat childhood obesity. Sodexo will administer the grant by ordering and distributing the food several days a week during the next school year.

TRUSTEE REPORTS

Chair Vinton noted that the election for the three year trustee seats that Caree Bernhart and Tamara Spillum are running for has been cancelled by acclamation. They will begin their terms on May 4th.

Mrs. Vinton will also be setting up tables on Saturday at the ball field to get out information on the levy elections and would like trustees to attend.

She further noted that insurance rates for the 2011-12 school year should be arriving in the middle of April and a special meeting may need to be called in order to review rates and or board action. Superintendent Johnson also noted that the discussion with the LEA could be held in conjunction with the insurance rate review. April 26th or 28th are options. Superintendent Johnson will coordinate the schedule and notify the trustees of the date for a meeting.

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Regular Board Meeting
April 12, 2011

ADJOURN

The next Regular Meeting will be on Tuesday, May 10, 2011, at 7:00 p.m.

Becky Malenowsky moved to adjourn the meeting at 8:38 p.m. Tamara Spillum seconded the motion.

Tamara Spillum, Tim Sather, Becky Malenowsky and Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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