Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of March 8, 2011
Back to Minutes Home
Meeting Minutes: Page 1 | Page 2 | Page 3 | Page 4 | Page 5 | Page 6 | Page 7
Agenda for March 8, 2011

Meeting Date: Tuesday, March 8, 2011
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for February
    C. Audit report from Kim Dare, Galusha, Higgins, Galusha
    D. Policy recommendations
    E. Hire substitutes
    F. Hire track coaches
    G. Request approval for out of district students
    H. Call for election
    I. Levy decisions
    J. Suggestions from the special meeting on funding for 2011-2012
4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School
    D. Facilities
    E. Technology
    F. Curriculum and Asssessment
    G. Activities
    H. Superintendent


5. Trustee reports

6. Adjourn

THE NEXT REGULAR MEETING IS APRIL 12, 2011 AT 7:00 PM
Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the February 8 regular meeting and March 1 special meeting

  2. Approve bills and wages for February 2011

  3. Audit report from Kim Dare, Galusha, Higgins, Galusha

  4. Policy recommendations
    The following are recommended for approval on second reading
          Policy 3311- Firearms and Weapons (Choose Option 1 or 3)
          Policy 3310P- Discipline of Students with Disabilities

  5. Hire substitutes

  6. Hire track coaches
    The following are recommended to coach track this spring
       Wes Caldwell
       Amy Muir
       Nick Ottoy
       4th coach name at the meeting

  7. Request approval for out of district students
    The following are recommended for out of district enrollment for the remainder of the school year. The family has moved and they are requesting to have the children finish the year at Lockwood.
         Kindergarten     Syrail Bowens
         Grade 1             Nataya Bowens

  8. Call for election
    The Trustees must call for an election on May 3, 2011. Laurie has provided a
    resolution.

  9. Levy decisions
    General fund levy at allowable level
    Technology
    Building Reserves
    Laurie will provide options on each of these and the taxable mills related to them.

  10. Suggestions from the special meeting on funding for 2011-2012 More than $500,000 fewer funds are available for next year than the current year according to preliminary budget projections as posted by OPI on March 1. In an attempt to solve the budget problems many suggestions were placed on the table at the March 1 special meeting. Below are a few that need decisions at this meeting. Others can be worked into budget development over the next few months.
    • Letter to MEA/MFT requesting to open the Master Agreement for discussion.
    • Non-renew non-tenured staff so that decisions can be made on programs and staff for the 2011-2012 school year. This would be carried out in the proper legal manner at the April regular meeting. The superintendent will bring a formal recommendation at that time.
    • Retirement incentive offer to certified staff as outlined in the attached document. This is open for discussion and suggestions.
4H Additional Information from the Superintendent

  • District Leadership "sets clear, non-negotiable goals for learning and instruction, yet provides school leadership teams with the responsibility and authority for determining how to meet those goals."
  • In order to make our district more consistent with academic and behavioral goals, I am working on a design for K-5 to have two principals acting together with common goals and objectives that are most effective in meeting student needs and raising student achievement. The K-5 personnel and academic goals would be with Mr. Bowman and the management of goals related to personnel and academic would be with Mr. DeBoer. They would work as a team to bring about consistent delivery of instructional goals. With the 4-year grant that will provide training on RTI and MBI, we need the staff to have common meetings and set common goals with language that is the same.
  • Tammy Seiber-Harris donated a brand new paperback set of the Chronicles of Narnia to the Intermediate Library. We are so fortunate to have generous parents who are willing to do this. Thank you for adding to our library!
  • Pamela Frantz donated 39 paperback books to the Intermediate Library. We appreciate her generosity.

Page 1
Regular Board Meeting
March 8, 2011

REGULAR SESSION CALL TO ORDER - 7:00 pm

At 6:30 Chair Susanne Vinton, Trustees Jason Hamrick, Becky Malenowsky, Greg Bochy, Tim Sather, Peter Freivalds, Tamara Spillum and District Clerk Laurie Noonkester gathered to view the OPI training video with the topic being; "Meeting the Academic and Social Needs of Advanced Students." Discussion on the topic was held until 6:54 p.m.

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Becky Malenowsky, Jason Hamrick, Peter Freivalds, Greg Bochy and Tamara Spillum, and District Clerk Laurie Noonkester. Superintendent Eileen Johnson was absent.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Primary Principal Mike Bowman introduced a video clip of classroom celebrations that showcased students throughout the campus singing, reading and explaining their projects. Technology Director Pam Richau explained that students are able to see themselves and other students in various video clips that run on Lockwood TV.

March correspondence items were passed around for board review.

Chair Vinton noted that Montana Office of Public Instruction Letters of Accreditation were received; adding that the Primary, Intermediate and Middle Schools were all granted accreditation status.

Back to Top

Page 2
Regular Board Meeting
March 8, 2011

ITEMS FOR ACTION

A. Approval of Minute

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the February 8, 2011 regular board meeting and the March 1, 2011 special meeting were approved.

B. Approval of Bills and Wages for February

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

C. FY2010 Audit Report Presentation from Kim Dare of Galusha, Higgins, Galusha

Auditor Kim Dare from Galusha, Higgins and Galusha presented the Independent Auditors' Report and Financial Statements for the fiscal year ended June 30, 2010. Kim reported that once again the district was given a clean audit. She noted the net asset decrease was largely due to the new requirement of governmental agencies to calculate and record as a liability Other Post Employment Benefits (OPEB). She further noted that her audit team thoroughly reviewed the federal and state grant expenditures and found everything in perfect order.

Business Manager Laurie Noonkester noted that the success of the audit is due to a team effort within the business office as well as continued diligence on the part of the Superintendent, Principals and Facility Director to help track expenditures.

Becky Malenowsky moved to accept the audit as presented. Tim Sather seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Peter Freivalds, Greg Bochy, Tim Sather, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

D. Policy Recommendations

The following policy was presented and recommended for approval on second reading.

Policy 3311- Firearms and Weapons (Choice between Option 1 or 3)

OPTION #1 – However, on a case-by-case basis, the Board of Trustees will convene a hearing to review the underlying circumstances and, in the discretion of the Board, may authorize the school administration to modify the requirement for expulsion of a student.

Back to Top

Page 3
Regular Board Meeting
March 8, 2011

OPTION #3 -- However, the Board of Trustees through this policy authorizes the Superintendent, or principal of a school without a Superintendent, to use his/her discretion on a case-by-case basis and modify the requirement of expulsion of a student if he/she deems such modification to be warranted under the circumstances. Note: Under this Option, there is no expulsion hearing unless the administration determines that the circumstances warrant a recommendation of expulsion of the student for a period of one (1) year to the Board.

Policy 3310P- Discipline of Students with Disabilities (See Document)

Peter Freivalds moved to table this topic until the April meeting. Tim Sather seconded the motion.

Chair Vinton asked if there were any objections; hearing none the vote was taken to table the agenda item until the April board meeting.

Trustees Susanne Vinton, Becky Malenowsky, Peter Freivalds, Greg Bochy, Tim Sather, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

E. Request to Hire Substitutes

The listed persons were recommended for hire as substitutes for the 2010-2011 school year. They currently have successful background checks on file.

Jason Hamrick made the motion to hire those listed as substitutes for the 2010-11 school year as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Peter Freivalds, Tim Sather, Greg Bochy, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

F. Hiring of Track Coaches

Middle School Principal Mike Sullivan recommended that Wes Caldwell, Amy Muir, Nick Ottoy, Jesse Swanke and Tim Bastian be hired as track coaches for the coming season.

Tamara Spillum moved to hire those presented as track coaches for the 2010-11 track season. Tim Sather seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Peter Freivalds, Tim Sather, Greg Bochy, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

Back to Top

Page 4
Regular Board Meeting
March 8, 2011

G. Approve Attendance for Out of District Students

The following students are recommended for consideration for out of district attendance for the remainder of the school year. The families have moved out of the district but would like the students to finish the school year here.

          Kindergarten: Syrail Bowens
          Grade 1: Nataya Bowens

Tim Sather made the motion to approve the listed students for out of district attendance. Greg Bochy seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Peter Freivalds, Tim Sather, Greg Bochy, Jason Hamrick and Tamara Spillum voted yes; the motion passed seven to zero.

H. Call for an Election

Board Clerk Laurie Noonkester reported to the Board that the deadline to call for a May 3, 2011 election is March 24, 2011. Business Manager Laurie Noonkester reported that at this time she has received only two completed filings for the three open seats available.

Tim Sather made the motion to call for a Trustee Election on May 3, 2011. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Greg Bochy, Becky Malenowsky, Peter Freivalds, Jason Hamrick and Tamara Spillum voted yes; the motion passed seven to zero.

    Agenda Item J was heard before Item I.

J. Suggestions from the Special Meeting on Funding for 2011-2012

Business Manager Laurie Noonkester clarified that the budget deficit without a levy is approximately $600,000.00 and is comprised of $174,824.43 shortfall from last year to this year's allowable budget without a vote and the loss of $257,102 of ARRA monies as well as $153,000 in the certified salary matrix increases.

Chair Vinton opened up the discussion on budget ideas brought before the board from the special meeting held on March 1, 2011.

Mrs. Vinton noted that of all the suggestions from the March 1st Special Meeting the offering of a retirement incentive, opening up discussion with the MEA-LEA, non renewal of non tenured staff and running the general fund levy were determined as priorities. 

Back to Top

Page 5
Regular Board Meeting
March 8, 2011

Trustee Tim Sather asked why the wording in the draft of the retirement incentive was limited to only five certified staff. Primary Principal Mr. Bowman suggested correcting the wording to read twenty-five years in education and also strike the wording of "with Lockwood School" from the offer in order to fit a broader scope of individuals.

Becky Malenowsky made the motion to approve the retirement incentive but with corrections to strike "maximum of five (5) certified staff" in paragraph five and also striking the wording "with Lockwood School District" in paragraph two. Peter Freivalds seconded the motion.

After much discussion, Tim Sather amended the previous motion to strike paragraph five entirely and correct paragraph 2 to read "have no less than twenty (25) years credible service under the Montana Teachers Retirement system and at least twenty (20) full time equivalent service (FTE) with Lockwood School District. Jason Hamrick seconded the motion as amended.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Peter Freivalds, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero.

Peter Freivalds made the motion to send the letter that was drafted asking the MEA-LEA to meet for discussions on the budget shortfall. Jason Hamrick seconded the motion.

Discussion was held with LEA President Stephanie Smith-Miller noting that the letter does not suggest opening up the contract for negotiations but invites discussion instead. She further noted that memorandums of agreement could be worked upon and felt that discussions would be a more productive manner in which to approach the issues.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Peter Freivalds, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero.

Primary Principal Mr. Bowman noted that due to the approximately $600,000 deficit, the current legislative session, benefit increases, possible levy failure and Exxon tax protestation looming, he feels that time is of the essence. He continued that if the board does consider non renewal of nontenured teachers; noting that in his personal opinion it would be the only fair and equitable solution, then as much notice as possible needs to be given to those employees so that they have adequate time to seek other employment. Middle School Principal Mike Sullivan and Intermediate Principal Dave DeBoer reiterated that they also feel that non renewal of non-tenured certified staff is really the only solution in beginning to address the budget shortfall for next year.

Chair Vinton noted that she is troubled by the fact that the deficit facing the district is not a situation created by reckless or excessive spending on the part of the district but by the lack of funding and support from our state government. She encouraged all those in attendance to call their legislators with these facts.

Peter Freivalds made the motion to not renew the certified non-tenured staff contracts for the 2011-12 school year. Becky Malenowsky seconded the motion.

Back to Top

Page 6
Regular Board Meeting
March 8, 2011

Discussion was held in regard to how to relay to the community exactly how deep these staffing and budget cuts will impact the classroom. Chair Vinton offered to contact the Billings Gazette and other media connections in an effort to get the word out to the Lockwood community.

Middle School Principal Mike Sullivan noted that meetings were held in which the non renewal of 13 classified staff positions were discussed. He continued that most of the positions targeted are paraprofessionals with the remaining being custodial staff. Mr. Sullivan clarified the question posed that the 13 positions included four known non renewals with nine additional paraprofessional positions.

LEA President Stephanie Miller noted that many of our non-tenured certified staff readily volunteer their time for student activities and do not know how they can be replaced.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Peter Freivalds, Greg Bochy and Tamara Spillum voted yes; the emotional motion passed unanimously.

I. Levy Decisions

Business Manager Laurie Noonkester displayed a spreadsheet that calculated how much each levy would impact a household living in a home valued at $50,000.00, $100,000.00 and $200,000.00.

After discussion, Tim Sather moved to authorize three levies as presented. A general fund levy in the amount of $174, 906.03, 1.4 million for Building Reserve spread over three years and a $75,000.00 tech levy each year for five years for the May 3, 2011 election. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Peter Freivalds moved to table the review of the district reports. Greg Bochy seconded the motion.

Trustees Susanne Vinton, Greg Bochy and Peter Freivalds voted yes with Trustees Tim Sather, Jason Hamrick, Becky Malenowsky and Tamara Spillum voting no; the motion failed.

Chair Vinton mentioned that in Superintendent Johnson's absence she wanted to point out that Tammy Seiber-Harris donated a brand new paperback set of the Chronicles of Narnia to the Intermediate library. Eileen's report also noted that she is working on redesigning the administration of the Primary and Intermediate schools. The design concept would allow for a more consistent delivery of both personnel and academic goals.

Page 7
Regular Board Meeting
March 8, 2011

DISTRICT REPORTS

  1. Primary School- Principal Mike Bowman had nothing further to add to his report.

  2. Intermediate School- Principal Dave DeBoer had nothing further to add to his report.

  3. Middle School- Principal Mike Sullivan had nothing further to add to his report.

  4. Facilities- Director Rob Guzman had nothing further to add to his report but updated the board on the sewer construction that is to begin on Tuesday of next week.

  5. Technology- Director Pam Richau had nothing further to add but noted the parental permission letter going out regarding the implementation of student Gmail accounts.

  6. Curriculum/Assessment- Director Don Christman was absent.

  7. Activities- Co-Directors Nick Ottoy and Tim Bastian were absent.

  8. Superintendent- Superintendent Johnson was absent.

TRUSTEE REPORTS

Chair Vinton asked if there were any objections to her contacting media outlets to give information on the budget issues facing the district.

Discussion was held that caution and clarity should be used when presenting budget concerns to the media. The board consensus was that Sue Vinton would be the media spokesperson on behalf of the board.

ADJOURN

The next Regular Meeting will be on Tuesday, April 12, 2011, at 7:00 p.m.

Becky Malenowsky moved to adjourn the meeting at 9:00 p.m. Jason Hamrick seconded the motion.

Tamara Spillum, Tim Sather, Greg Bochy, Peter Freivalds, Becky Malenowsky, Jason Hamrick and Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

Back to Top