Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of January 11, 2011
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Meeting Date: Tuesday, January 11, 2011
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Discussion of the Superintendent's evaluation will take place at 6:30.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of the December 14, 2010 meeting
    B. Approve bills and wages for December 2010
    C. Sewer connect costs from Morrison Maierle, Inc.
    D. Renewal of the Superintendent's contract
    E. Hire a coach
    F. Request to hire substitutes
    G. Calendar for 2011-2012
    H. Approve out of district student
    I. Request from County Treasurer/School Superintendent for
       assistance with hearings

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School School
    D. Facilities
    E. Technology
    F.  Curriculum and Assessments
    G. Activities
    H. Superintendent

5. Trustee reports

6. Adjourn

NEXT MEETING IS FEBRUARY 8, 2011 AT 7:00 PM.

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the December 14, 2010 meeting

  2. Approve bills and wages for December 2010

  3. Sewer connect costs from Morrison Maierle, Inc.
    Jill Cook will be present to discuss the costs of preparation of plans for the district to connect to the sewer.

  4. Renewal of the Superintendent's contract
    According to law if the superintendent is not hired by February 1, it is an automatic rehire. Superintendents may not have tenure, but a three-year contract may be in place with the Trustees adding one year at a time to the existing three-year contract. Currently, two more years are on Eileen's contract.

  5. Hire a coach
    Randy Zacher is recommended to coach the third, fourth, and fifth coed
    basketball.

  6. Request to hire substitutes
    The attached list is recommended for hire as substitutes.

  7. Calendar for 2011-2012
    Attached is a copy of the recommended calendar for the next school year.
    Staff and parents have had input. Thanks to the Professional Development Committee for their work on this.

  8. Approve out of district student
    Ethan Madden is recommended for out of district enrollment for the
    remainder of the school year in pre-school. He has been enrolled here.

  9. Request from County Treasurer/School Superintendent for assistance with hearings
    A copy of the email from Max Lenington is attached.
4. District Reports

Written district reports will be not be included with this agenda because of the short time between meetings and the holidays. Principals and supervisors will be available for questions at the meeting.

At a recent Lockwood Community Steering Committee meeting, a representative from the Yellowstone County GIS department reported that the census in Lockwood is 8,437 persons.

On January 14 Business Manager Laurie Noonkester, LEA President Stephanie Smith-Miller and I will attend a meeting and luncheon hosted by EBMS in Columbus. We hope to gather information about how the Joint Powers Trust is operating and what the future holds for our participation in district health insurance coverage.

ExxonMobil through Casey's Corner Store donated $750 to the district. This will be used to purchase needed supplies for the classrooms.


Page 1
Regular Board Meeting
January 11, 2011

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:11 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Peter Freivalds, Jason Hamrick, Greg Bochy and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester.

Numerous staff members were present and are registered on the sign in sheet. Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News and Pam Malek with ExxonMobil were present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Cake was served to the audience before the meeting began and was in honor of Trustee Tim Sather's safe return from military duty with the United States Navy Reserves.

Chair Vinton passed around thank you correspondence for Board review. In addition, she referred to a letter that was sent from MUST, the district's former health insurance provider, regarding an assessment refund. Superintendent Johnson explained that upon leaving the MUST group the district was assessed $68,000.00 as per contract language. The district was refunded $ 2,500.00 of the assessment. This is much less than an anticipated refund of approximately 50% of the assessment that had originally been suggested by the MUST group.

Chair Sue Vinton gave a brief overview of her first meeting as a MTSBA board member.

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Page 2
Regular Board Meeting
January 11, 2011

ITEMS FOR ACTION

A. Approval of Minutes

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the December 14, 2010 regular board meeting were approved.

B. Approval of Bills and Wages for April

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Sewer Connection Costs from Morrison Maierle, Inc.

Jill Cook was present at the Board's request to discuss the costs of the preparation of preliminary plans Morrison and Maierle is doing for the district's anticipated connection into the Lockwood Water and Sewer project. Jill began by noting that the portion of the project running along U.S. Highway 87 East will be let out to bid and advertized in Thursday's edition of the Billings Gazette. She further noted that traffic, safety, and school access concerns were part of the bid specification but if the Board had any additional concerns she needs to know before the publication deadline.

Ms. Cook went on to discuss the content of the proposed scope of services plans and how such plans help with the actual engineering of the connection to the sewer. The preliminary plan will look at existing septic systems, design flows, where other utilities lay and provide a probable cost report. In essence it is a conceptual plan of waste water connection.

In comparison to a fully engineered plan, the preliminary plan design is done without a full topographical survey and presented without construction plans.

The preliminary plan would address the need for manholes and which gauge of pipe would be used. She noted that it is cheaper to place manholes during the initial sewer construction rather than do it after the fact. Members of the board asked if there could be a trade off worked out in regard to manhole installation since the district has accommodated the project with a property easement. With one manhole already engineered on the east side of the project and an additional one possibly needed at the approximate cost of $3,000.00; Ms. Cook suggested that the District discuss that proposal with Lockwood Water and Sewer directly. The cost for the preliminary plan is $5,600.00.

After discussion, Tim Sather moved to approve the preliminary proposal from Morrison and Maierle. Greg Bochy seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero.

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Page 3
Regular Board Meeting
January 11, 2011

D. Renewal of the Superintendent's Contract

According to law if the superintendent is not hired by February 1, it is considered an automatic rehire. Superintendents may not have tenure, but a three-year contract may be in place with the Trustees adding one year at a time to the existing three-year contract. Currently, two more years remain on Eileen's contract. Chair Vinton noted they conducted Superintendent Johnson's evaluation before the meeting. Vice Chair Becky Malenowsky thanked Eileen for her tireless service to the district and her 50 plus years in education.

Jason Hamrick made the motion to add one year to Superintendent Johnson's existing contract. Greg Bochy seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed unanimously.

E. Hire a Third, Fourth and Fifth Grade Co-Ed Basketball Coach

Superintendent Johnson recommends Randy Zacher be hired as the third, fourth, and fifth grade co-ed basketball coach. Mr. Zacher coached this same group last year. Trustee Jason Hamrick made mention that he is impressed how smoothly Randy runs this program.

Jason Hamrick made the motion to hire Randy Zacher as 3rd, 4th and 5th grade coed basketball coach. Becky Malenowsky seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero.

F. Request to Hire Substitutes

Superintendent Johnson recommended the listed persons for hire as substitutes for the 2010-2011 school year. All but one individual has successfully passed the background check requirements and is noted with an asterisk.

Becky Malenowsky made the motion to hire those listed as substitutes for the 2010-11 school year pending background checks. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed unanimously.

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Page 4
Regular Board Meeting
January 11, 2011

G. Calendar for 2011-2012

Superintendent Johnson recommends the calendar for the next school year and noted that both staff and parents have had input. She and the Board expressed their gratitude to the Professional Development Committee for their work on the calendar.

After discussion, Jason Hamrick made the motion to approve the calendar as presented for the 2011-2012 school year. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed unanimously.

H. Approve Attendance for an Out of District Student

Superintendent Johnson recommends that pre-school student Ethan Madden be considered for out of district enrollment for the remainder of the school year. He is currently enrolled here but his family has moved from the district.

Becky Malenowsky made the motion to approve out of district attendance for Ethan Madden. Tim Sather seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero..

I. Request from County Treasurer/School Superintendent for Assistance with
Hearings

County Treasurer/School Superintendent Max Lenington explained in an email, that recently the Yellowstone County Commissioners have consolidated the County Superintendent of Schools with that of the Assessor/Treasurer office, of which he is the incumbent. Montana Statute requires a person with a School Administrator's Degree to perform certain functions of this consolidated office and those functions include that any school district employer/employee dispute be arbitrated by the County Superintendent. He does not currently hold an administrator degree and asked if Superintendent Johnson would be interested in contracting her services if and when an instance would occur where that specific degree is required.

Mrs. Johnson noted that she would like to assist the County Office but would like board approval before accepting the request.

Superintendent Johnson explained she would take a personal day leave from the district should her services be needed. Trustee Peter Freivalds asked if the district would be at any liability if she acts in this capacity. Mrs. Johnson assured the board that the district could not be held liable as she would be acting as a paid employee of the county. Mr. Bowman, who had previously served as a County Superintendent, clarified that if someone elected or appointed does not have the credentials the county can contract out for this service.

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Page 5
Regular Board Meeting
January 11, 2011

Tim Sather made the motion to approve Superintendent Johnson assisting with hearings for the County Superintendent/Treasurer office as needed. Greg Bochy seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Greg Bochy and Tamara Spillum voted yes; the motion passed seven to zero.

DISTRICT REPORTS

Written district reports were not included in this month's board agenda because of the short time between the last board meeting and the holiday break. Principals and supervisors were available for questions.

Facilities Director Rob Guzman wanted to recognize Titan Equipment for their gracious donation of a front end loader that was used for snow removal during the holiday break.

Superintendent Johnson noted that at a recent Lockwood Community Steering Committee meeting, a representative from the Yellowstone County GIS department reported that the census in Lockwood has 8,437 residents.

She further noted that on January 14, she and Business Manager Laurie Noonkester and LEA President Stephanie Smith-Miller will attend a meeting and luncheon hosted by EBMS in Columbus. She hopes to gather information about how the Joint Powers Trust is operating and what the future holds in regard to the district health insurance coverage.

Mrs. Johnson reported that ExxonMobil through Casey's Corner Store donated $750.00 to the district and these monies will be used to purchase needed supplies for the classrooms. This is the second year that the school has received this donation.

TRUSTEE REPORTS

Chair Vinton reported on her first meeting as board member of the MTSBA. She noted that if anyone has questions or concerns she has access to valuable resource to help find solutions through the association. The first resource she would like to see used is the trustee training webinars. These webinars have credits that will apply for the board certification. She suggested that on a volunteer basis the board meet at 6:30 before the regularly scheduled monthly board meetings to view these webinars for trustee credits toward board certification. Trustee Freivalds noted that this is a great idea and will defray travel expenses while making certain that the trustees are keeping up with the latest trainings available. The board collectively decided to meet at 6:30 p.m. before the regular monthly board meetings to view the training webinars.

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Page 6
Regular Board Meeting
January 11, 2011

ADJOURN

The next Regular Meeting will be on Tuesday, February 8, 2011, at 7:00 p.m.

Greg Bochy moved to adjourn the meeting at 7:59 p.m. Jason Hamrick seconded the motion.

Tamara Spillum, Tim Sather, Becky Malenowsky, Peter Freivalds, Jason Hamrick, Greg Bochy and Susanne Vinton voted yes. The motion passed unanimously.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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