Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of November 10, 2009
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Meeting Date: Tuesday, November 10, 2009
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order           7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. District reports
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for October 2009
    C. Hire Substitutes
    D. Hire Coaches
    E. Decision on mail ballot for May election
    F. Request for out of district enrollment at Lockwood

4. Trustee reports
    A. Primary
    B. Intermediate
    C. Middle School
    D. Curriculum
    E. Facilities
    F. Technology
    G. Superintendent

5. Trustee reports
    A. Board Goals
    B. Board Committee Reports
    C. Report on MCEL

6. Adjourn

Board Luncheon Friday December 4, 2009
Next Meeting December 8, 2009 at 7:00 pm

Page 1
Regular Board Meeting
November 10, 2009

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. Tim Sather led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick, Tamara Spillum, and Greg Bochy, Superintendent Eileen Johnson and District Clerk Diane Brook.

Staff members present were Dave DeBoer, Don Christman, Mike Sullivan, Mike Bowman, Laurie Noonkester, Art Anderson, Pam Richau, Amy Muir, and Sue Robertson.

There were no other registered guests.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE

Chair Vinton noted receipt of a letter of resignation from Korrine Butler effective November 30, 2009. She worked as a sign language interpreter. Per policy Supt. Johnson responded to her letter and notified the board.

ITEMS FOR ACTION

A. Approve Minutes of Previous Meetings

Chair Susanne Vinton asked if there was any objection to the minutes as presented. Hearing none, the minutes of the October 13, 2009 regular board meeting and the October 23, 2009 special meeting minutes were approved.

B. Approve Bills and Wages for October

Chair Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

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Page 2
Regular Board Meeting
November 10, 2009

C. Hire Substitutes

Becky Malenowsky moved to hire the following substitute teachers: Ashley Delp, Nancy McCabe, Jessica Smith, and Jessica Udovich. Peter Freivalds seconded the motion. It was noted that they all have an approved fingerprint background check on file. Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed seven to zero.

D. Hire Coaches

Superintendent Johnson recommended hiring Bob Hankins for Weightlifting and Mary Kay Rottrup and Vicki Balgua for 7th Grade Volleyball.

Tim Sather moved to hire the above-mentioned coaches in the sports indicated. Jason Hamrick seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed seven to zero.

E. Decision Regarding Mail Ballot for May Election

The letter attached to the agenda from County Election Administrator Dwayne Winslow explained his reasons for needing a decision regarding the county running our school election as a mail ballot election.

It was noted that trustees Peter Freivalds, Tim Sather and Jason Hamrick are up for election this year.

Superintendent Johnson recommended having the mail ballot election, especially in light of the number of absentee voters in the Lockwood precincts.

Tamara Spillum moved to have Yellowstone County Election Administrator Dwayne Winslow conduct a mail ballot election for the Lockwood School May elections this year. Greg Bochy seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick, Tamara Spillum, and Greg Bochy voted aye. The motion passed seven to zero.

F. Request for Out-of-District Enrollment at Lockwood

The following students are recommended for out-of-district placement at Lockwood.

Grade 1: Mason Stevenson; Grade 3: Shayna Lind;
Pre-School: Olivia Johnson (Olivia was a late addition to the agenda.)

Tamara Spillum moved to approve attendance of the listed out-of-district students. Jason Hamrick seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed seven to zero.

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Page 3
Regular Board Meeting
November 10, 2009

G. Late Addition to Agenda– Placement of Student GM at Yellowstone Academy

Tim Sather moved to place student GM at Yellowstone Academy. Greg Bochy seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed seven to zero.

DISTRICT REPORTS

  1. Primary – Trustee Becky Malenowsky expressed appreciation for the Friendship Recess. Mr. Bowman had nothing to add to his report.
  2. Intermediate – Dave DeBoer said Exxon Mobil invited three Lockwood teachers to the Summer Academy in Houston again this year.
  3. Middle School – There was a brief discussion about Parent-Teacher Conferences and Encore.
  4. Curriculum – Don Christman reported that the review of the five-year plan is complete. It is available for review and Eileen will have a hard copy.
  5. Facilities – Art Anderson said they are almost finished with the projects. The plaque will be up on the rock outside the Middle School by Friday afternoon.
  6. Technology – Pam Richau noted that most of the district’s major documents are in the Apple Orchard folder on First Class.
  7. Superintendent – Eileen advised she is hoping to get more signage from the Highway Department to caution motorists that they are entering a school zone.

Tim Sather asked about the possible bus strike. Eileen advised that Lockwood’s contract is totally separate from Billings School Dist. No. 2 contract. Lockwood drivers are non-union. First Student and the Billings drivers are continuing with mediation. Supt. Johnson noted that a 24- hour notice must be given before a strike. Our buses will be moved out here; we have a guarantee that there will not be any picketing or interruption of service [from the union]. Eileen will do a phone alert to our community if there is a strike.

TRUSTEE REPORTS

A. Board Goals

There was a discussion of safety issues especially safe routes to school and a getting the sign put up on Piccolo.

There will be a meeting at the Lockwood Water and Sewer District Office at 10:00 a.m. November 19 regarding the sewer system.

B. Board Committee Reports

Tim Sather reported they had their first Retirement Incentive Committee meeting. They reviewed materials presented and determined goals. Nancy Eby will provide minutes of the meetings.

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Page 4
Regular Board Meeting
November 10, 2009

Peter Freivalds reported on the Health Committee. He advised they may look at different benefit options and health education. A subcommittee will develop questions for a survey to find out what the staff wants. Stephanie Smith Miller will put out the committee meeting minutes.

C. Report on MCEL

Becky reported on the safety presentation she saw at MCEL. She said unlocked doors are a big issue. She advised that we should brainstorm and explore how to make our campus safer.

At MCEL Tim Sather learned that some Family Resource Centers provide a school picnic before school starts and some school personnel do home visits with kindergartners before school. He thought these were interesting ideas for outreach to the students and parents.

Susanne suggested having Open House prior to school starting.

Pam Richau said they will send out a survey to get teacher input on having Open House the night before school starts. They will also survey parents about the school calendar to give them an opportunity to have input.

Becky thinks they need more knowledge about the budget preparation. She thought it would be helpful to break it into small pieces and to have mini workshops perhaps.

The Board Luncheon will be Friday, December 4, 2009.

The next regular meeting will be Tuesday, December 8, 2009 at 7:00 p.m.

ADJOURN

Peter Freivalds moved to adjourn the meeting at 8:00 p.m. Tamara Spillum seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Tamara Spillum, Greg Bochy, and Jason Hamrick voted aye; the motion passed seven to zero.

___________________________     ___________________________
Sue Vinton, Chairperson                       Diane M. Brook, District Clerk

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