Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of September 8, 2009
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Agenda for September 8, 2009

Meeting Date: Tuesday, September 8, 2009
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    Presentation from teachers who attended the summer math/science conference
    sponsored by ExxonMobil.

3. Items for action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for August
    C. Hire Substitutes and Day Care Aide
    D. Approve out of district students
    E. Board Goal setting

4. District reports
    A. Primary School
    B. Intermediate School
    C. Middle School
    D. Curriculum/ Assessment
    E. Technology
    F. Facilities
    G. Athletics
    H. Superintendent

5. Trustee reports
    October 14-16 MCEL in Missoula. Discussion on travel for this event.

6. Adjourn

NEXT MEETING IS OCTOBER 13, 2009 AT 7:00 PM


Page 1
Regular Board Meeting
September 8, 2009

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick, Tamara Spillum, and Greg Bochy, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustee Jason Hamrick arrived at 7:30 p.m.

Staff members present were Dave DeBoer, Don Christman, Mike Sullivan, Laurie Noonkester, Art Anderson, Cindy Gopp, Marie Anderson, Pam Richau, Nancy Strand, and Charles Harvey.
Registered guests were: Bob Osborne, Melinda Kaiser, and Sandy Coonfare.

Pam Malek of Exxon and Evelyn Pyburn from the Yellowstone County News were also present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE

There was a Power Point presentation by the teachers who had attended the summer math/science conference sponsored by ExxonMobil.

Trustee Tamara Spillum asked if they might have opportunity to share the information and knowledge with other teachers at Lockwood. The teachers expressed a desire to find a way to teach others the strategies they had learned. Teacher Cindy Gopp mentioned the importance of hands on learning.

Chair Vinton thanked Pam Malek and ExxonMobil for their support of our school.

ITEMS FOR ACTION

A. Approve Minutes of Previous Meetings

Chair Susanne Vinton asked if there was any objection to the minutes as presented. Hearing none, the minutes of the August 11, 2009 regular board meeting and the August 14, 2009 special meeting were approved.

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Regular Board Meeting
September 8, 2009

B. Approve Bills and Wages for August

Chair Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

C. Hire Substitutes and Day Care Aide

Tamara Spillum moved to hire the substitute teachers listed: Allison Caster, Catherine Cole, Kimberly Davis, Randy Hiatt, Jill McKnight, Annette Salo, Michelle Taylor, William Wittpenn; substitute aides: Cyrus Murfitt and Jennifer Perlberg and Day Care Aide Danielle Sawyer, [pending receipt of her background check] as recommended. Greg Bochy seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed six to zero.

D. Advertising Suggestions

Becky Malenowsky moved to approve attendance of the listed out-of-district students. Tamara Spillum seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Tamara Spillum, and Greg Bochy voted aye; the motion passed six to zero.

Diane briefly reviewed the budget information with the 2009-10 taxable valuation. She reported that the mill value had increased by about $1,000,000. Overall mill levies for the district will be 183.28. Last year they were 196.70, which is a decrease in Lockwood School district levy of 13.42 mills.

E. Committees for the 2008-2009 School Year

The attached list of goals was brainstormed at a work session on July 21, 2009. As the Trustees continue to refine this list, there will be possible action taken on the issue of graduation dress, as well as other topics listed.

Chair Vinton noted that they had completed the search for a new business manager.

Becky said she wanted to discuss dress code at activities and dress code at graduation.

Middle School Principal Mike Sullivan said he thought gowns should be purchased and kept by the school district for use from year to year.

Trustee Peter Freivalds asked the cost of disposable gowns. Mike Sullivan responded he thought disposable gowns would cost about $10.

One trustee suggested they wear a “Class of 2010” T-shirt with the signatures of all the class. They could purchase the shirt and it could be a fund raiser for the graduation party.

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Regular Board Meeting
September 8, 2009

Tamara asked about sending out a letter to parents concerning this issue.

Tim Sather suggested setting up a table at Open House to discuss with parents the possibility of changing graduation dress to gowns for everyone or other options.

Melinda Kaiser spoke from the audience. She suggested making students dressed inappropriately wear gowns for the graduation ceremony.

Mike believes that putting a gown on a student whose dress was considered inappropriate would publicly humiliate that child.

Mr. Sullivan said if gowns for all students were purchased, they would be provided via fund raising not general fund money.

Peter said it is important to make provision for those students that cannot afford a gown.

Becky said she is representing the members of the community. Many of them are upset about the possibility of buying a gown, especially since they already had to buy PE uniforms.

Trustee Becky Malenowsky moved to enforce the dress code as it is listed in the handbook. She stated if we have to clarify it, then we should clarify it.

Eileen asked the trustees to make a recommendation as to how they would handle graduation day and who would make the determination of whether or not the student’s dress was appropriate.

Tamara felt that if they could purchase the gowns through fund raising, without asking parents for more money or using the general fund budget, it would be a viable option.

Peter said let’s go with the gowns if there is no cost to the parents and it will equalize and unify the students.

Mike Sullivan talked about Montana Behavior Institute, the tenets of which, they use in the middle school. MBI supports using proactive strategies such as having procedures in place to prevent problems from happening.

Tim Sather said he is not ready to make a motion yet. He wants further information on the cost of the gowns. Tim again suggested having a table at Open House with graduation gown samples.

Becky Malenowsky encouraged the trustees to talk to their community members.

Susanne said take the money issue out of it; let’s just deal with the issue of gown or no gown.

Teacher Charles Harvey spoke from the audience. He said wearing a gown should be portrayed to the students as an honor.

Chair Vinton asked trustees to each spend at least a half hour at the table at Open House.

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Regular Board Meeting
September 8, 2009

Trustee Greg Bochy suggested having a uniform way to discuss and survey the issue with parents. They decided to have a card with these questions: Are you in favor of graduation gowns if there is no cost to parents? Are you the parent of an 8th Grader; 7th Grader; 6th Grader?

DISTRICT REPORTS

  1. Primary School – Report attached to the agenda.

  2. Intermediate School – No Report

  3. Middle School – Report attached to the agenda. Principal Sullivan also reported the following: They are working on Math Goals. The 6th, 7th, and 8th Grade Teams are working on how to integrate math throughout the curriculum. A handout was provided. It was also noted that Angel Greenley Zigefoos will be a math coach with our teachers.

  4. Curriculum/Assessment – Report attached to the agenda.

  5. Technology – Pam Richau provided an oral report as follows: There is a new Accelerated Reader program. We have a new radio antenna on top of the Middle School which increases our broadband. In the AIMS systems now special education reports are all on line and digitalized. They made the first call with AlertNow to staff and parents. We now have a backup of the Compass and PowerSchool systems provided by Computer Software Associates and E-Vault; the backup is housed off campus.

  6. Facilities – Art Anderson gave an oral report as follows: Three phases of the landscaping project have been completed and costs have stayed within the GMP (Guaranteed Maximum Price). During the next year they will automate sprinklers in other areas and bring the project to completion. In the Middle School the contractor is working on remedying problems that arose in the first year of operation. He has asked for extended warranties and has been successful in getting them. The estimated completion date is October 1 for the chiller at the Middle School. They are lagging a little behind the estimated date of completion of the HVAC project in the Intermediate Building. The lighting project is progressing very well. Art believes they will meet the deadline of September 25, 2009.

  7. Athletics – Eileen advised about the costs of athletics. The student fee that is collected is barely paying for workers, equipment, transportation, etc. $30,000 for coaching stipends is paid with General Fund monies.

  8. Superintendent – Mrs. Johnson reviewed her written reports that were attached to the agenda. She advised they have discussed plans for providing protection and procedures for the H1N1 virus. They are using hand disinfectant and the school nurse is teaching students about covering coughs and sneezes. They are asking families to have a plan for who will care for a sick child that has the virus.
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Regular Board Meeting
September 8, 2009

TRUSTEE REPORTS

The Montana Conference of Educational Leaders (MCEL) will be held October 14-16, 2009 in Missoula. Trustees discussed travel for this event. Greg Bochy, Jason Hamrick, Susanne Vinton, Becky Malenowsky, and Tim Sather confirmed plans to attend. Tamara will not attend and Peter will advise later of his plans.

The next meeting will be October 13, 2009 at 7:00 p.m.

ADJOURN

Greg Bochy moved to adjourn the meeting at 9:25 p.m. Becky Malenowsky seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Tamara Spillum, Greg Bochy, and Jason Hamrick voted aye; the motion passed seven to zero.

___________________________     ___________________________
Sue Vinton, Chairperson                       Diane M. Brook, District Clerk

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