Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of August 11, 2009
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Agenda for August 11, 2009

Meeting Date: Tuesday, August 11, 2009
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. District reports
    A. Approve minutes of previous meetings
    B. Approve bills and wages for July
    C. Trustees Financial Summary for 2008-2009
    D. Budgets for 2009-2010
    E. Hiring
    F. Third and final reading of policy #2310
    G. Out of District Enrollment
    H. Recommendation for lighting bid
    I. Board Goals revisited

4. Trustee reports

5. Reports from the Weldon Legal Workshop

6. Adjourn


Page 1
Regular Board Meeting
August 11, 2009

CALL TO ORDER

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustees Tamara Spillum and Greg Bochy were absent.

Staff members present were Mike Bowman, Dave DeBoer, Don Christman, Laurie Noonkester, Art Anderson, and Charles Harvey.

Registered guests were Holly Sather and Angela Trebas.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE

Dave DeBoer introduced Angela Trebas who will be a paraprofessional in the Intermediate school.

Mike Bowman introduced Brittney Levang who will teach Art one-half time and be a one-half time paraprofessional in the Primary building.

Chair Vinton thanked Holly Sather for her service as an interim trustee in Tim’s absence and she welcomed Tim Sather back. His return was celebrated with cake and coffee.

Susanne noted that all trustees had received invitations to the 60-year celebration for Exxon Refinery.

ITEMS FOR ACTION

A. Approval of Minutes   

Chair Susanne Vinton asked if there was any objection to the minutes as presented. Hearing none, the minutes of the July 14, 2009 regular board meeting and the July 21, 2009 work session were approved. 

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Page 2
Regular Board Meeting
August 11, 2009

B. Approve Bills and Wages for July

Chair Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

Trustees decided to move to Item E, then back to Items C and D.

C. Trustees Financial Summary for 2008-2009

Diane Brook presented the 2008-2009 Trustees Financial Report for approval by the Board of Trustees. The TFS had been provided earlier in electronic format to agenda recipients. Copies were available at the meeting for trustees and the public. Becky Malenowsky moved to approve the 2008-09 TFS as presented. Tim Sather seconded the motion. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick voted yes; the motion passed five to zero.

D. Budgets for 2009-2010

District Clerk Diane Brook presented proposed 2009-10 budgets for all budgeted funds for board approval. Due to the taxable value not yet being available from the Department of Revenue, the board moved to approve the budgets via the attached resolution. Budget documents had been provided electronically with the agenda packets. Paper copies were available at the meeting for the trustees and the public.

There was discussion regarding the Building Reserve Fund and how much longer it will last. Facilities Director Art Anderson advised of upcoming projects and expenditures for the fund. One large item noted was the sewer hook-up and engineering costs for the hook-up.

Peter moved to adopt the budgets presented for 2009-10 per the attached resolution. Jason Hamrick seconded the motion. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick voted yes; the motion passed five to zero.

E. Hiring (This item was considered prior to Items C & D.)

The following people were recommended for hire in the listed positions.

Art teacher: Brittney Levang
Business Manager: Laurie Noonkester
Coach 6th Girls Basketball: Tim Bastian
Student Council Advisor: Charles Harvey
Substitutes Per List Attached

Becky Malenowsky moved to hire the above-mentioned people and the substitutes listed. Peter Freivalds seconded the motion. Chair Vinton noted all have been fingerprint background checked. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, Jason Hamrick voted yes; the motion passed five to zero.

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Page 3
Regular Board Meeting
August 11, 2009

 F. Policy No. 2310 – Selection of Library Material - Third and Final Reading

Tim Sather moved to approve Policy No. 2310 on third and final reading. Peter Freivalds seconded the motion. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, and Jason Hamrick voted aye; the motion passed five to zero.

G. Out-of-District Enrollment

The students on the attached list are recommended for out-of-district enrollment.

Eileen advised that she had received three students more to add after the agenda had been sent out. She noted the additions on her updated list which was viewed by all present. Supt. Johnson said we now have the same number of out-of-district enrollments that we had last year.

Jason Hamrick moved to approve out-of-district enrollments per the list of students provided including the three additions. Becky Malenowsky seconded the motion. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, and Jason Hamrick voted aye; the motion passed five to zero.

H. Recommendation for Lighting Bid

The bids were opened at 2:10 this afternoon. Of the four bids received, two bids were incomplete and two were complete as follows:

  Bids were:  
  Ace Electric: $389,426
  Action Electric: $313,855 – Incomplete because the box on the bid form for acknowledgement of receipt of the electronic packet was not checked.
  Yellowstone Electric: $376,730
  Town and Country Bid disallowed due to no bid bond enclosed and incorrect bid form.

Art explained that there are liquidated damages associated with the project.

The recommendation of a successful contractor was Yellowstone Electric.

Art and Eileen advised that we will exceed our budget with this bid. The grant is for $379,782 and our match is $10,640 for a total project budget of $390,430. $38,400 of this amount is already committed for advertising and engineering fees. If we accept the Yellowstone bid as submitted we will have a shortfall of $24,706. Some strategies could be considered to lower costs by up to ten percent.

It is estimated that the district would save approximately $35,000-$39,000 per year in electricity [if rates remained static]. Pay back would be achieved in 10 years for the whole project, and even with the additional $24,700 for the shortfall the district should recoup their investment within one to two years.

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Page 4
Regular Board Meeting
August 11, 2009

Tim Sather moved to award the Lighting Bid to Yellowstone Electric. After further discussion, he amended his motion to award the Lighting Bid to Yellowstone Electric dependent on the final review approval after the meeting to be held tomorrow with Yellowstone Electric, Art Anderson, Eileen Johnson, and ACE Engineering.

Chris from Action Electric spoke about the bid and whether or not it should be considered incomplete due to the box not being checked.

Both Tim Sather and Peter Freivalds opined that legal fees [if the school district was legally challenged over the bid award] could easily eat the savings on the lower bid.

Jason Hamrick seconded the motion. Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, and Jason Hamrick voted aye; the motion passed five to zero.

I. Board Goals Revisited

The attached list of goals was brainstormed at a work session on July 21, 2009. The Trustees will continue to refine this list. There will be a continuation of the discussion about dress at graduation as part of the Trustees’ goals. It was the consensus to table board goals including discussion of dress at graduation until next month.

DISTRICT REPORTS

A. Results of the MontCas Test Scores for 2009.

Curriculum Director Don Christman provided the above-mentioned report to those present. He and Supt. Johnson presented the results. They advised that the Primary and Intermediate Schools met Average Yearly Progress (AYP); however the Middle School did not.

Lockwood has 52 sub-groups within the enrollment. All the student population as well as each and every sub-group must make AYP. If one sub-group does not make AYP, the entire school does not make AYP.

They plan to establish a teacher mentoring program for which teacher coaches will be hired. Supt. Johnson advised we are mandated to use a higher percentage of our Title 1 dollars for this mentoring and coaching. Students will also be mentored and provided with additional services.

Those students who are nearing proficient or below proficient [novices], will take regular math class as well as a second math class to increase their skills. We have five years (2014) to have every child in the United States at proficient level or higher.

B. District Principals

Neither Mike Bowman nor Dave DeBoer had additional items to report.

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Page 5
Regular Board Meeting
August 11, 2009

C. Art Anderson - Facility Update

Art advised that the projects are moving along. The boilers are set and the chiller is in. They probably won’t have air conditioning ready for the beginning of the school year. Now we have to concentrate on making sure we have the heat in case of a cold snap.

Eileen updated the board on these staffing changes: Sandy Maloughney moved to Keith Tresch’s position as he will be on an extended Military Leave. Paraprofessional Marilyn Capron resigned. They are searching for a special education teacher to fill Sandy’s position.

TRUSTEE REPORTS

The next Regular Meeting will be on Tuesday, September 8, 2009, at 7:00 p.m.

ADJOURN

Becky Malenowsky moved to adjourn the meeting at 8:50 p.m. Peter Freivalds seconded the motion. Susanne Vinton, Tim Sather, Peter Freivalds, Becky Malenowsky, and Jason Hamrick voted aye; the motion passed five to zero.

___________________________     ___________________________
Sue Vinton, Chairperson                       Diane M. Brook, District Clerk

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