Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of June 8, 2010
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Agenda for June 8, 2010

Meeting Date: Tuesday, June 8, 2010
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    A request from Stars and Stripes Wresting to make a presentation has
    been received. Action may be taken on the request for a wrestling program.

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for May
    C. Appoint a Trustee to fill the vacancy on the Board
    D. Approve out of district students
    E. Bus routes for 2010-2011
    F. Hire teacher and coaches
    G. Recommitment to Eastern Yellowstone Special Education Cooperative
    H. Budget Transfer
    I. Property and liability insurance contract for 2010-2011
    J. Executive session-personnel issue

4. District reports
    A. Family Resource Center
    B. Community Education
    C. Primary
    D. Facilities
    E. Library
    F.  Superintendent

5. Trustee reports

6. Adjourn

NEXT MEETING IS JULY 13, 2010 AT 7:00 PM.


Page 1
Regular Board Meeting
June 8, 2010

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Jason Hamrick, Holly Sather, Greg Bochy and Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester.

Staff members present were Mike Bowman, Mike Sullivan, Dave DeBoer, Rob Guzman, Tim Bastain, Becky Conner, Tina Muller and Don Christman.

Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News was present.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Vinton passed along thank you notes from Bonnie Nicholson and Jackie Hayashi.

Mr. Tom Bonner, representative of the Stars and Stripes Wrestling Club, distributed a letter requesting that the board allow the Stars and Stripes Wrestling Club to use the facilities at no charge as other community organizations are allowed to do. Mr. Bonner noted that he is aware that wrestling tournaments would be handled in a different manner and the club would expect to be charged rental fees in those situations. Mr. Bonner also noted that it is the club's goal to reinstate a middle school age wrestling program and is wondering if the board would support the idea and what obstacles does the board see in implementing the proposed program. He further noted that a middle school program could be instituted at no charge to the school as funds would be raised by the participants, donations and grant monies that would support any expenses incurred.

After discussion, Becky Malenowsky moved to allow the Stars and Stripes Wrestling Club to use the facilities at no charge for weekly practices. Jason Hamrick seconded the motion.

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Page 2
Regular Board Meeting
June 8, 2010

Further discussion was held in regard to how many nights the club would be allowed to use the facility. Facility cleaning was addressed as was the procedure in scheduling gym space with Community Education Facilitator Becky Conner.

The organization of a middle school program was discussed and the athletic program budget for stipends was presented. The board would be interested in reviewing the actual numbers of participants and parental supporters interested in a middle school program.

A late arrival to the meeting presented pictures of her son and daughter who are Stars and Stripes wrestlers to better demonstrate how her children and others have benefited from this program. She strongly urged the Board to support a program that encourages exercise and healthy habits.

It was decided that Mr. Bonner contact Athletic Director Tim Bastian so they can review obstacles and issues in regard to the proposed middle school wrestling program.

The motion was re-stated and a vote was called for.

Jason Hamrick, Tamara Spillum, Greg Bochy, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed six to zero.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Vinton asked if there were any objections to the minutes as presented. Hearing none, the minutes of the May 11, 2010 regular board meeting were approved.

B. Approval of Bills and Wages for May

Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.

C. Appoint a Trustee to Fill the Vacancy on the Board

One letter of interest was submitted by former Trustee Peter Freivalds. Chair Vinton read aloud his letter.

Jason Hamrick moved to appoint Peter Freivalds as Board Trustee to a one year term to fill the current vacant seat. Becky Malenowsky seconded the motion.

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Page 3
Regular Board Meeting
June 8, 2010

Jason Hamrick, Tamara Spillum, Greg Bochy, Becky Malenowsky, Holly Sather and Susanne Vinton voted yes. The motion passed unanimously.

Mr. Freivalds will be sworn in at the next regular meeting.

D. Request Approval for Out of District Attendance

Superintendent Johnson recommends the attached list of students for placement during the next school year. Many of the listed students have previously attended Lockwood or are children of staff members.

Tamara Spillum made a motion to approve attendance for the 2010-11 school year to the students listed. Greg Bochy seconded the motion.

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Greg Bochy, Holly Sather and Susanne Vinton voted yes. The motion passed six to zero.

E. Bus Routes for 2010-2011 School Year

Superintendent Johnson recommends the bus routes as listed for the 2010-11 school year.

When approved, the routes will go to the County Transportation Committee meeting in July. All routes will be published in the back to school newsletter, which is sent to district households in August and is posted on our website.

Tamara Spillum made a motion to approve the bus routes for the 2010-11 school year as presented. Holly Sather seconded the motion.

Jason Hamrick, Becky Malenowsky, Tamara Spillum, Greg Bochy, Holly Sather and Susanne Vinton voted yes. The motion passed unanimously.

F. Hiring of Teacher, Coaches and Advisors

It is recommended that Jesse Swanke be hired as the middle school math teacher. Mr. Swanke holds the required math endorsement and has passed his background check. Jesse is a former Lockwood student and completed his student teaching with us this past year. Further recommendations are to hire Charles Harvey as Student Council Advisor, Barbara Frank as Dance Advisor and the late addition of coaches as listed.

Tamara Spillum moved to hire Jesse Swanke as math teacher. Holly Sather seconded the motion.

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Page 4
Regular Board Meeting
June 8, 2010

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Greg Bochy, Holly Sather and Susanne Vinton voted yes. The motion passed with a unanimous vote.

Jason Hamrick moved to hire the coaches and advisors as presented. Greg Bochy seconded the motion.

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Greg Bochy, Holly Sather and Susanne Vinton voted yes. The motion passed with a unanimous vote.

G. Recommitment to Eastern Yellowstone Special Education Cooperative

The Eastern Yellowstone Special Education Cooperative is requesting that each of the eight schools recommit for the upcoming school year. This would be a motion to recommit to the Co-op for the 2010-2011 school year and to make an appointment of a representative to their Board.

Superintendent Johnson advised that she has served as Chair of that Board for a number of years and will be happy to continue to serve as the representative to that organization.

Becky Malenowsky moved to recommit to the Eastern Yellowstone Special Education Cooperative for the 2010-11 school year and appoint Eileen Johnson as representative to that Board. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Greg Bochy, Holly Sather and Susanne Vinton voted yes. The motion passed six to zero.

H. Budget Transfer

The attached sheet explains that MCA 20-9-208 allows for transfers from budgeted fund to budgeted fund whenever the trustees determine, in their discretion, that the transfer of funds is necessary to improve the efficiency of spending within the district.

Becky Malenowsky made a motion to adopt a resolution to transfer a maximum of $16,000 from the Transportation Fund to the Flexibility Fund, authorized by MCA 20-9-208, to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. Tamara Spillum seconded the motion.

Jason Hamrick, Tamara Spillum, Becky Malenowsky, Holly Sather, Greg Bochy and Susanne Vinton voted yes. The motion passed unanimously.

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Page 5
Regular Board Meeting
June 8, 2010

I. Property and liability insurance contract for 2010-2011

Superintendent Johnson recommends that we renew our contract with Western States for property and liability insurance for 2010-2011. The premium is $34,730 a 1.79% increase over last year.

Jason Hamrick moved to renew the contract with Western States for property and liability insurance for 2010-2011. Holly Sather seconded the motion.

Jason Hamrick, Becky Malenowsky, Tamara Spillum, Holly Sather, Greg Bochy and Susanne Vinton voted yes. The motion passed unanimously.

J. Executive Session-Personnel Issue

Chair Vinton requested that this item be moved to the end of the meeting. Hearing no objections, Item J will be visited at the end of this meeting.

DISTRICT REPORTS

A. Family Resource Center-FRC Facilitator Tina Muller was present to give her annual report and handed out a statistical participation report to the board. She noted that she had to turn away people wanting to enroll in the love and logic parenting classes offered. The TV turn off program has seen tremendous participation growth compared to last year. The board expressed their gratitude for her wonderful work.

B. Community Education- Community Ed. Coordinator Becky Conner was present to give her annual report. She discussed that she has 64 different organizations using the facilities. One day in February there were 19 events running concurrently on campus. She further reported that she has scheduled the Catholic Youth Organization where participants will be house on campus during this event. She will email her detailed report to the board for later review.

Superintendent Johnson reported that Venture Theater is coming to campus in October in order to encourage children to participate in theater. The Board expressed their gratitude for Becky's extraordinary work.

C. Primary –Principal Mike Bowman reviewed his report via a slide show presentation. He explained how the RTI and NCLB programs are instituted throughout the K-2 grade levels. He further explained how he and volunteer teachers have meshed the programs with a pilot/experimental class of higher achieving students. He noted they are seeing exciting developments and will keep the board apprised as the program progresses.

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Page 6
Regular Board Meeting
June 8, 2010

D. Facilities- Director Rob Guzman reviewed his report for the board. He mentioned that testing of the alarm system is currently in progress. During testing the alarms were going off continually but he believes the problem has been rectified. The chiller testing in the Intermediate and Primary building is going well and the system was up and running wonderfully during the last week. The middle school chiller has experienced some problems but the required repairs are under the warranty. His work on yearly purchases and estimates is still in progress and he will submit it at a later date.

Warranty work on carpeting is currently in progress and noted that the manufacturer is replacing a very large area of carpeting in the intermediate and primary buildings. In regard to the energy savings ideas presented by middle school student Melissa Worth during the last board meeting, he has investigated and found that the school has a smart system already in place. It needs programming but will be a great energy savings device.

E. Library- Johanna Freivalds, Teresa Marchant and Kristi Laib submitted written reports for board review.

F. Superintendent – Mrs. Johnson suggested that the Trustees review the history and latest status of MQEC before the end of this calendar year in order to make a decision on retaining MQEC Membership and gave a website address as well as a recent memo for their review.

She further reported on the status of the Montana Race to the Top Application by noting the following as an explanation of the application process. On June 1, 2010 the Montana Race to the Top (RTTT) application was submitted to the Department of Education (ED) and requested nearly $74,000,000. If the Montana RTTT Application is funded, half of the award will go to participating LEAs. Eightytwo percent or 343 of the 418 total LEAs explicitly decided to consider participating in the Montana RTTT program through completing and submitting a Memorandum of Understanding (MOU). This represents 86% of all public schools in Montana and 94% of all enrolled public school students in the state.

Again, if funded, LEAs will have the option to continue with their interest in participating or opt out at that time. State finalists are scheduled to be announced by the ED in early August, and awardees should be announced in early September. Thirty-five states and Washington, D.C., are applying for the second round of federal Race to the Top grants that are meant to spur education reform. There is $3.4 billion in funding available to states. Finalists will be announced in July, and winners will be announced in September. Education officials said that 10 to 15 states could win grants. At least 12 states opted out of one or both rounds of the competition, citing opposition from teacher unions over teacher-pay reforms and concerns over a loss of local control.

Superintendent Johnson instructed the board how to retrieve the board meeting documents from the new Google Boardroom Site. The trustees discussed the idea of a training day and will bring calendars to the next meeting to set a date.

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Page 7
Regular Board Meeting
June 8, 2010

TRUSTEE REPORTS

Chair Vinton reported that she, Tamara, Greg and Becky will be attending a leadership conference in Helena paid for by MTSBA.

Becky Malenowsky reported that the PTA has decided to ask for bids from Interstate Studios as well as other local companies to provide school pictures to the district. Picture contracts are usually for a one year term and are based on a percentage of the cost paid by parents.

Chair Vinton called for a closed meeting for executive session to address Item J of the agenda at 8:52 p.m.

Meeting was resumed with no action or discussion in regard to this item.

ADJOURN

The next Regular Meeting will be on Tuesday, July 13, 2010, at 7:00 p.m.

Chair Vinton seeing no further business adjourned the meeting at 9:07.

___________________________     ___________________________
Sue Vinton, Chairperson                       Laurie Noonkester, District Clerk

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