REGULAR SESSION CALL TO ORDER - 7:00 pm
Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.
The following trustees and officers were present: Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Becky Malenowsky, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustees Jason Hamrick, Greg Bochy, and Tamara Spillum were absent.
Staff members present were Mike Bowman, Dave DeBoer, Art Anderson, and Johanna Freivalds.
Registered guests were: Debbie Wagner, Jennifer Hudson, and Taylor Brown.
Evelyn Pyburn from the Yellowstone County News was present.
Mrs. Vinton welcomed visitors and advised the following:
Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.
INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS
Chair Vinton welcomed Senator Taylor Brown and asked if he would like to address those present. He summarized the last Legislative session and discussed issues for the future.
ITEMS FOR ACTION
A. Approval of Minutes
Chair Vinton asked if there was any objection to the minutes as presented. Hearing none, the minutes of the May 12, 2009 regular board meeting were approved.
B. Approval of Bills
Chair Susanne Vinton asked if there was any objection to the bills and wages as presented. Hearing no objection, the bills and wages were approved.
C. Hiring for 2009-2010 School Year
Eileen advised that we had 115 applications for teacher and paraprofessional positions. We had many excellent candidates. Most of the new hires attended the meeting and a brief summary of their background was given by their building principal.
The two new building secretaries were on the agenda for hiring last month. Jen DuVal and Jess Fitch also attended the meeting.
The recommended hires were as follows:
All have passed the fingerprint background check.
Becky Malenowsky moved to hire the above-mentioned people per the recommendation of Supt. Johnson. Holly Sather seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, Becky Malenowsky voted aye; the motion passed four to zero.
D. Property and Liability Insurance Contract for 2009-2010
After review of the proposals from MTSBA and Western States, Supt. Johnson recommended that we stay with Western States for another year. Western’s proposal was $34,120 and MSGIA’s (Hoiness LaBar) was $43,610.
Peter Freivalds moved to accept Western States Insurance proposal for property and liability insurance coverage for the 2009-10 school year. Becky Malenowsky seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
E. Recommitment to Eastern Yellowstone Special Education Cooperative
The Eastern Yellowstone Special Education Cooperative is requesting that each of the eight schools recommits for the upcoming school year. This would be a motion to recommit to the Coop for the 2009-2010 school year with an appointment of a representative to their Board. Supt.
Johnson advised that she has served as Chair of that Board for a number of years and she would be happy to continue as your representative to that group.
Holly Sather moved to recommit to the Eastern Yellowstone Special Education Cooperative for the 2009-10 school year and appoint Eileen Johnson as representative to their Board. Peter Freivalds seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
F. Approval of Bus Routes for 2009-2010
First Student is working on completing the routes for next year. These should be made available by meeting time on Tuesday. There are no changes in the regular basic routes, just a few stops. Then the final approval goes to the County Transportation Committee meeting in June. All routes will be published in the back to school newsletter, which is sent to the homes in August. These will also be posted on our website.
First Student did not deliver the routes as expected. Approval of the routes will have to be considered at a later meeting.
G. Budget Transfer
The attached sheet explains that MCA 20-9-208 allows for transfers from budgeted fund to budgeted fund whenever the trustees determine, in their discretion, that the transfer of funds is necessary to improve the efficiency of spending within the district.
Becky Malenowsky moved to adopt a resolution to transfer a maximum of $17,200 from the Transportation Fund to the Flexibility Fund, authorized by MCA 20-9-208, to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. Peter Freivalds seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
H. Policy Recommendations
Peter Freivalds moved to approve Policy No. 5222 on second reading as presented. Holly Sather seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
Johanna Freivalds was present to show the trustees examples of books that would be discarded as well as current books that would be replacing them. The books may not look worn, but the content is not longer viable. Books are not recyclable in their entire state. You would have to
rip out the pages and recycle the pages. They do re-purpose books when they can. Eileen compared old computers to old books. Content or condition can make them not gift worthy.
Peter Freivalds moved to approve Policy No. 2310 on first reading as presented. Holly Sather seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
The following policies need only one reading since the changes are due to legislative action and recommendation wording from MTSBA.
Chair Vinton noted that these policies were also in the most recent MTSBA Newsletter. Eileen summarized these policies.
Peter Freivalds moved to approve Policy Nos. 1111, 1400, 1512, and 3300 on first and final reading as presented. Becky Malenowsky seconded the motion. Trustees Susanne Vinton, Holly Sather, Peter Freivalds, and Becky Malenowsky voted aye; the motion passed four to zero.
Middle School Librarian Johanna Freivalds summarized the Librarians’ Annual Report.
Art Anderson provided the Facilities Report. He summarized the progress of Bid Pack IV, advising that they should meet the completion date of August 15, 2009. Room 301, Mr. Bowman’s new office, should be done next week.
There was discussion about the air conditioning for the Middle School. He has been negotiating with contractors to put the chiller package back together. The cost should be $240,000. If we are able to complete this project; this summer would be the opportune time. The rooms in the middle school exceeded 80 degrees this spring.
Stimulus Money Project: Lighting retrofit would be a project that they could develop and take forward. One firm estimated audit costs at $42,000; ACE estimated their costs at $40,000. ACE is a certified auditor firm. We are looking at about $640,000 for lighting upgrade; there would be an accompanying amount of utility savings. We can receive significant benefit from doing the project, but we have to move forward quickly. We have to spend the money on the audits; if we don’t get the grants we will have that expense. The audit would be a valuable tool for future projects.
A Special Meeting was called for Tuesday, June 16, 2009 at 7:00 p.m.
Holly asked about the Fish and Wildlife grants. Eileen advised that we will know in September whether or not we were awarded any grant monies.
Clerk Diane Brook advised the Board of Trustees that she would be retiring on December 31, 2009.
It was noted that on Thursday, June 25 is the community sod laying. On that same evening at 6:00 the Boys’ and Girls’ Club will be providing a barbeque and tours of their remodeled facility.
Becky Malenowsky, Greg Bochy, Susanne Vinton, and Jason Hamrick will be going to the Delegate Assembly.
Trustee Becky Malenowsky requested that the issue of graduation dress be put on a future agenda.
The next Regular Meeting will be on Tuesday, July 14, 2009, at 7:00 p.m.
Peter Freivalds moved to adjourn the meeting at 8:55 p.m. Becky Malenowsky seconded the motion. Susanne Vinton, Holly Sather, Becky Malenowsky, and Peter Freivalds voted aye. The motion passed four to zero.
Sue Vinton, Chairperson Diane M. Brook, District Clerk