TECHNOLOGY SESSION FOR BOARD TRAINING - 6:30 pm
Pam Richau trained trustees on use of their new laptop computers and paperless agendas.
REGULAR SESSION CALL TO ORDER - 7:00 pm
Chairperson Vinton opened the regular meeting, called it to order at 7:06 p.m., and led those present in the Pledge of Allegiance.
The following trustees and officers were present: Trustees Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy, Superintendent Eileen Johnson and District Clerk Diane Brook.
Staff members present were: Dave DeBoer, Art Anderson, Johanna Freivalds, Charles Harvey, and Pam Richau.
Registered guests present were: Luella Brien (Billings Gazette) and Terry Sukut, AIA (JGA Architects), and Brian Dennis of the Boys’ and Girls’ Club. Evelyn Pyburn (Yellowstone County News) was also present.
Mrs. Vinton welcomed visitors and advised the following:
If you wish to speak to the Board of Trustees at this meeting about agenda items, please complete a form and give it to the Board Chair or the clerk. Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.
INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS
Terry advised that the draft of specifications and drawings from Keith Campbell of ACE is expected on Monday.
ITEMS FOR ACTION
Eileen talked about the success of the after school programs and the 21st Century grant. Lockwood Schools has had a five-year partnership with Boys’ and Girls’ Club. The Lockwood club has grown from 30 members per day to over 200. The club has 750 members this calendar year.
Brian advised that they use four guiding principles: safety, fun, responsibility, and good stewardship.
Brian Dennis distributed a proposal that the Boys’ and Girls’ Club and JGA have developed for remodeling the area around the Mac Lab. This remodel would be paid for by the Boys’ and Girls’ Club. After the remodel the school and school personnel would have access to the Boys’ and Girls’ Club rooms. The restrooms would undergo the greatest change. This change will be a help to Lockwood School during the day, since there will be access to the restrooms off the cafeteria.
The technology office and Mac Lab would be moved to Room 355. Costs of moving the lab including wiring would be paid by the Boys’ and Girls’ Club.
Supt. Johnson advised that Brian had asked if the club has any kind of long-term commitment from the Board of Trustees. There was consensus among the trustees and agreement by Eileen that Lockwood Schools is committed to the continuation of the partnership with the Boys’ and Girls’ Club and their location on the school campus.
Brian requested the board consider keeping their rent the same as it is now, if they vacuum the rooms themselves.
Terry Sukut, who is on the Board of the Boys and Girls Club, said there is quite a bit of design work and drawings to be done, including demolition of the vault area. Fund raising will need to be done for the project.
Pam Richau noted that the mechanical area has to stay in the same closet area it is now in, and it must be secured.
Trustee Peter Freivalds moved to allow the Boys’ and Girls’ Club to proceed with the remodel proposal submitted for the areas around the Mac Lab. Greg Bochy seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted yes; the motion passed seven to zero.
B. Proposal from Workers’ Compensation for a Safety Incentive Program
The District has been with Montana School Board Insurance for Workers’ Compensation (MSGIA) for more than 15 years. The Safety Incentive Program Addendum to Workers’ Compensation Program Agreement was attached to the agenda. By signing this addendum, the Board of Trustees agrees to remain a member of the MSGIA for the term of the MSGIA Safety Rewards Program, which concludes on June 30, 2011. Supt. Johnson recommended acceptance of this proposal. She said it could mean as much as a $10,000 rebate.
Trustee Becky Malenowsky moved to approve the Safety Incentive Program Addendum to the Workers’ Compensation Program Agreement with the three-year commitment. Jason Hamrick seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted yes; the motion passed seven to zero.
C. Approval of Minutes D. Approval of Bills
The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.
Chair Susanne Vinton asked if there were any objections to the November 6, 2007, special board meeting minutes, the November 13, 2007, regular board minutes, and November 30, 2007, special board meeting minutes, and bills and wages as presented. Diane noted this correction to Page 2; Paragraph 3; first sentence: fond proceeds changed to bond proceeds. The correction had been made prior to e-mailing the paperless agendas. There were no objections or other corrections; the minutes, bills, and wages were approved.
E. Hiring of Coaches
Superintendent Johnson recommended hiring Gretta Walter as an assistant basketball coach, noting a background check has been completed and Bob Hankins, a current employee, for coaching weightlifting. Teresa asked if it was boy's or girl's basketball. Eileen advised that it was boy's basketball.
Trustee Teresa Stroebe moved to hire Gretta Walter and Bob Hankins for the above-mentioned coaching positions. Tim Sather seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted yes; the motion passed seven to zero.
F. Substitute Hiring
Trustee Tim Sather moved to hire Neva Anderson and Charlene Follmer as support staff substitutes. Becky Malenowsky seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted aye; the motion passed seven to zero. Teresa advised that she saw that they had been background fingerprint checked.
G. Hiring of Staff
Supt. Johnson recommended extending the teaching contract for Mary Berasa through the end of the 2007-08 school year and hiring Jason Kroh as a paraprofessional. Background checks have been completed.
Supt. Johnson advised the following: In June the Board granted Linda Ruegsegger a one-year medical leave with the option to return second semester. Linda will remain on medical leave for the remainder of this school year. Therefore, Eileen is requesting an extension of the contract for Mary Berasa through the end of the 2007-08 school year. Jason Kroh is being recommended as a paraprofessional to replace Cathy Bakker who retired.
Trustee Becky Malenowsky moved to extend the contract of Mary Berasa through the end of the 2007-08 school year and hire Jason Kroh as a paraprofessional. Teresa Stroebe seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted aye; the motion passed seven to zero.
H. Change to Policy No. 5226
The areas noted in red have been recommended by MTSBA because of changes in the law. This policy change needs only one reading.
Peter Freivalds moved to make the noted change to Policy No. 5226. Tim Sather seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted aye; the motion passed seven to zero.
PRELIMINARY BUDGET INFORMATION FOR THE 2008-2009 SCHOOL YEAR
Eileen advised that the attached budget worksheet was provided by MTSBA and MQEC. Diane sent it to them earlier this week. Some of the questions cannot yet be answered until we have complete staffing information. However, it does indicate a definite lack of funds to meet the needs of the district. We will continue to work on this during the next few months.
She commented that without a levy, Lockwood Schools will get a .06% increase next year; with a levy, we would receive a 1.38 % increase. We have a settled master agreement with certified staff with a four percent increase. In the meantime, schools are using their One Time Only monies as they see fit to try to maintain programs the best they can.
Supt. Johnson said we won’t make any decisions until we see what student numbers are and find out what attrition there might be. On January 24, 2008, there is a meeting in Helena with MTSBA and MQEC.
The Board could draft a letter to send with Eileen voicing their concerns. Sue said she would draft a letter and bring it to the January board meeting.
DISTRICT REPORTS ATTACHED TO THE AGENDA
Intermediate – Dave added that Lockwood Schools have three teachers invited for the third year in a row to attend the Mikelson Exxon Mobil Teachers’ Academy. It will be in Jersey City this year. Teresa expressed gratitude to Pam Malek of Exxon.
Superintendent - Eileen also distributed an issue of the Montana Citizen Preparedness Through Youth Leadership noting the articles on Lockwood Schools and our Learn and Serve Grant. She advised that she will continue to work on the Request for Proposal for food service during Christmas vacation.
Becky reminded everyone of the staff luncheon tomorrow.
Becky Malenowsky moved to adjourn the meeting at 8:26 p.m. Peter Freivalds seconded the motion. Jason Hamrick, Tim Sather, Peter Freivalds, Becky Malenowsky, Susanne Vinton, Teresa Stroebe, and Greg Bochy voted aye; the motion passed seven to zero.
Sue Vinton, Chairperson Diane M. Brook, District Clerk