Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Special Meeting of July 17, 2007
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CALL TO ORDER

The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana on Tuesday, July 17, 2007.  Chairperson Sue Vinton led those present in the Pledge of Allegiance and called the meeting to order at 12:02 p.m.

Trustees and officers present were Trustees:  Jason Hamrick, Tim Sather, Teresa Stroebe, Becky Malenowsky, Sue Vinton; Superintendent Eileen Johnson and District Clerk Diane Brook.  Trustees Greg Bochy and Peter Freivalds were absent.

Staff members present were Pam Richau and Art Anderson.

Registered guests present:  Terry Sukut, AIA, JGA Architects, Scott Chartier with High Tech Construction, and Shane Flohr of High Tech.

Phase II (Bid Pack 2) Recommended Contractors and Guaranteed Maximum Price

Scott Chartier of High Tech Construction, Construction Manager for the Building Project, reported to the Board of Trustees regarding the bids received for Phase II (Bid Pack 2) of the project.  High Tech submitted the Guaranteed Maximum Price along with recommended sub-contractors for Phase II (Bid Pack 2) of the project.
                                                                                               
Scott Chartier distributed and discussed the following documents with the trustees: 

Amendment No. 2 To Agreement Between the Owner and Construction Manager
Exhibits A - G
High Tech Construction Project Cost Estimate

Mr. Chartier submitted Current Guaranteed Maximum Amount through Amendment No. 2 of $880,469.59.

It was noted that there are cost overages on the project.  Scott said every little piece seems to be getting hit with escalation due to the volatility in petroleum and metals and new requirements and codes.

There was discussion as to how the cost overruns will affect the entire project.

Art Anderson and Eileen Johnson both recommended approval of Bid Pack No. 2 as presented and moved forward to make the project work

Teresa said she wanted to “stay the course.”

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Special Board Meeting
July 17, 2007

Art said the costs adjustments will likely come with Phase IV of the project, which is the HVAC renovation.

Sue said she wants to be prepared to answer questions about the project and it is important to have discussed this.  She expressed appreciation of the good communication with the construction manager.

There was discussion about hooking the school buildings up to the sewer system in the future.

Eileen advised of how they are handling some safety issues for children.

Sue said in the interest of disclosure, Vinton Construction has worked with C & S Construction in the past, but she has not discussed this issue with them in any way.

Jason Hamrick moved to approve the construction change orders and Bid Pack 2 with a current Guaranteed Maximum Amount through Amendment No. 2 To Agreement Between Owner and Construction Manager as presented.  (Copy attached to the minutes.)  Teresa Stroebe seconded the motion.

Tim Sather, Jason Hamrick, Teresa Stroebe, Becky Malenowsky, and Sue Vinton voted yes.  The motion passed five to zero.

Personnel:  Hiring Primary Building Secretary and Paraprofessionals                                                    
            1) Letters of Resignation Received
                       
Superintendent Johnson advised that the letters of resignation had been received from para-professional and DeLana Bauer and primary building librarian Karen Harvey.

Becky Malenowsky moved to release Karen Harvey and DeLana Bauer from their contracts.  Jason Hamrick seconded the motion.  Tim Sather, Jason Hamrick, Teresa Stroebe, Becky Malenowsky, and Sue Vinton voted yes.  The motion passed five to zero. 

            2) Mrs. Johnson recommended hiring the following people: 

            Primary Building Secretary:    DeeAnn Nielson
            Paraprofessionals:                 Paige Gottwals and Kerry Pantoja

Becky Malenowsky moved to hire the above-mentioned people in the positions noted as recommended by Superintendent Johnson.  Teresa Stroebe seconded the motion.

Sue Vinton asked if they had been fingerprint background checked.  Eileen responded affirmatively. 

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Special Board Meeting
July 17, 2007

Tim Sather, Jason Hamrick, Teresa Stroebe, Becky Malenowsky, and Sue Vinton voted aye.  The motion passed five to zero. 

Resolution No. l - Resolution Relating to $540,000 General Obligation Bond, Series             2007A; Determining the Form and Details, Authorizing the Execution and Delivery and Levying the Taxes for the Payment Thereof.        

Copies of Resolution No.1 had been attached to the agenda packet mailed or hand-delivered on July 12, 2007, for the trustees review prior to the meeting.

Trustee Teresa Stroebe moved to adopt Resolution No. 1 entitled:  Resolution Relating to $540,000 General Obligation Bond, Series 2007A; Determining the Form and Details, Authorizing the Execution and Delivery and Levying the Taxes for the Payment Thereof.  Trustee Tim Sather seconded the motion. 

Tim Sather, Jason Hamrick, Teresa Stroebe, Becky Malenowsky, and Sue Vinton voted aye.  The motion passed five to zero. 

Board Minutes Approval

District Clerk Brook immediately provided the trustees copies of the minutes of this meeting for review and expedited approval, so they could be provided to the Yellowstone County Attorney and the Attorney General with the General Obligation Bond documentation for Resolution No. 1.

Becky Malenowsky moved to approve the minutes as presented.  Tim Sather seconded the motion.  Tim Sather, Jason Hamrick, Teresa Stroebe, Becky Malenowsky, and Sue Vinton voted aye.  The motion passed five to zero.

ADJOURN

The meeting was adjourned at 1:12 p.m.

 

Respectively Submitted,

___________________________      ___________________________
Sue Vinton, Chairperson                        Diane M. Brook, District Clerk

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