Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of April 8, 2008
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Chairperson Vinton opened the regular meeting, called it to order at 7:00 p.m., and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Jason Hamrick, Tim Sather, Susanne Vinton, Becky Malenowsky, Greg Bochy, and Teresa Stroebe (arrived 7:11 p.m.), Superin-tendent Eileen Johnson and District Clerk Diane Brook.  Trustee Peter Freivalds was absent.

Staff members present were:  Mike Bowman, Pam Richau, Dave DeBoer, Art Anderson, and Don Christman.

Registered guests present were:  Pam Malek, Exxon Mobil, Evelyn Pyburn, Yellowstone County News, Tamara Spillum, and Brittney Levang.

Scott Chartier of High Tech Construction and Luella Brien from the Billings Gazette were also present.

Mrs. Vinton welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agenda items, please complete a form and give it to the Board Chair or the clerk. Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.




Scott Chartier updated those present as follows:

1. They have started hanging gypsum board inside.
2. The rooms are taking shape.
3. Some windows have been installed.
4. Insulation will be put on the gym this week.
5. Siding will start soon.
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Page 2
Regular Board Meeting
April 8, 2008

6. No report of material issues that would affect the completion date and the
start of school
7. It will be a great help to have the building completely enclosed.  They are
meeting their goal of having it enclosed by mid-April.


  1. Accept bids for Lockers and Cabling

The bid opening meeting was held on March 18, 2008.  The bids were as follows:

                               Locker Bids:

        School Specialty                   $134,444 
        MT School Equipment Co.      $109,900****

Eileen advised that it is their recommendation to go with the low bid from Montana School Equipment Company.  Formal acceptance of the bid is needed.  She noted that these lockers have an inserted handle; it is recessed and it has no moving connection on the mechanism so they are quiet.

Teresa Stroebe arrived at the meeting at 7:11 p.m.

There was a brief discussion about placement of the lockers and lock specifications.  Eileen advised that they have will have 494 lockers; presently there are about 362.

Cabling Bids
  Base Alt. #1 Alt. #2 Alt. #3
DataCom Inc.
Connect Tele.& Comp. Grp.
Black Box Serv. Network  
No Bid
No Bid
No Bid
No Bid

DataCom Inc. submitted the low bid and they are recommended for award of the bid.

Chair Vinton asked who would oversee the work. These are Lockwood School bids so we will be overseeing the project. The work will be coordinated with High Tech Construction. The school district will get all the certifications and other information from the bidders.

Becky Malenowsky moved to accept the locker bid from Montana School Equipment Company and the cabling bid from DataCom Incorporated. Greg Bochy seconded the motion. Susanne Vinton, Greg Bochy, Becky Malenowsky, Teresa Stroebe, Tim Sather, and Jason Hamrick voted aye; the motion passed six to zero.

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Regular Board Meeting
April 8, 2008

B. Hiring of Staff for the 2008-2009 School Year

Eileen reviewed the lists of staff members recommended for re-hire with those present: administrators/managers, tenured teachers, non-tenured teachers, and classified staff. 

Eileen advised that the four teachers issued their fourth contract would become tenured.   It was also noted that food service staff becoming employed with Sodexho were not on the hiring list.

Jason Hamrick moved to hire staff for the 2008-09 school year as listed in the attachment to the agenda.  Teresa Stroebe seconded the motion.  Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted aye; the motion passed six to zero.

C. Approval of Minutes                     D. Approval of Bills

The Board received a copy of the summary of paid bills by account.  The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Chair Susanne Vinton asked if there were any objections to the March 11, 2008, regular board meeting minutes and bills and wages as presented.  There were no objections or other corrections; the minutes, bills, and wages were approved.

E. Items to be Declared Obsolete

Supt. Johnson advised:  We have numerous items that can no longer be utilized by the school. Some will be destroyed, some will be sold, and some will go to recycle or other organizations. The lists are attached for your declaration as obsolete property. These will then be advertised according to law before anything is done with them.

Technology Director Pam Richau advised that the computers have been robbed of parts; some will go to Computers for Kids.

Becky Malenowsky moved to approve the resolution of intent to dispose of personal property.  Jason Hamrick seconded the motion.  Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted yes; the motion passed six to zero.

F. Substitute Hiring

Tim Sather moved to hire Mary Nissen as a substitute teacher.  Jason Hamrick seconded the motion.  Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted yea; the motion passed six to zero.

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Regular Board Meeting
April 8, 2008

G. Non-renewal of a Contract

Superintendent Johnson advised:  I am recommending non-renewal of the teaching contract for Mary Berasa Gorie for the 2008-2009 school year. Mary was contracted to teach in the absence of Linda Ruegsegger who is returning next year. The contract must be non-renewed without cause or it becomes renewed automatically on June 1. We would like to thank Mary for her work this year with our students.  (Copy of the Montana law was attached to the agenda.)

Jason Hamrick moved to non-renew the contract for Mary Gorie without cause as recommended.  Teresa Stroebe seconded the motion.  Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted aye; the motion passed six to zero.

H. Tuition for New Day Students

Eileen advised that these tuition agreements are for state/court placements for students at New Day.  They need to be approved by the board and signed by the board chair.  They will then be sent to the Office of Public Instruction for authorization of the state tuition payments. 

Tim Sather moved to approve tuition agreements for state/court placements of eight New Day students.  Teresa Stroebe seconded the motion.  Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted aye; the motion passed six to zero.

I. Contract for Nursing Service

Eileen advised that the nurse is here when the students are here for eight hours per day.

Jason Hamrick moved to approve the contract in the amount of $59,420 with Yellowstone City-County Health Department for nursing services for 2008-09. Becky Malenowsky seconded the motion. 

It was noted that this was a one percent increase over 2007-08.

Jason Hamrick, Tim Sather, Susanne Vinton, Greg Bochy, Becky Malenowsky, and Teresa Stroebe voted aye; the motion passed six to zero.


All reports were briefly viewed on the screen by those present.

Primary Principal – Mike Bowman distributed a thank-you note from kindergarten teachers for the calendar change allowing the additional conference.  He advised they will probably be requesting a 2008-09 calendar change at the May board meeting to add this conference next year.

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Regular Board Meeting
April 8, 2008

He also advised that the Student Handbook will be e-mailed to trustees next week.  There are a couple modifications, but no substantive changes.  All day every day kindergarten is going well; they still provide a rest time for students.  They are doing well in the program and they navigate the campus very well.  He hasn’t heard anything negative from the parents.  Only one out of 140 students opted for less than full day kindergarten.  The skill levels of the kindergartners have definitely increased with the all day every day program.

Curriculum Report – Don Christman 

Intermediate Principal – Dave DeBoer (Dave introduced student teacher, Brittney Levang.)

Middle School Principal - Mike Sullivan was absent.  Eileen mentioned that Mrs. Hanson had received the Golden Apple Award and pictures were in the Middle School report.

Technology Report – Pam Richau – (Mrs. Richau reported that there are more kindergartners using the MAC Lab than in the past.)  There was a brief discussion about emergency notification software.  Pam was going to check into what is out there and she will be bringing information to an upcoming meeting.

Superintendent Report – Eileen Johnson

1. She is now set up so she can e-mail the community with tidbits of non-
    emergency information. She notified everyone that report cards were
    coming out.
2. She is working with the state on a grant for health education. It could help pay
    for a paraprofessional for heath education.
3. Eileen advised that the health insurance increase came in at 8.4%.
4. The staff breakfast will be Tuesday, May 6, 2008.

Athletics Report – Keith Tresch (not present)


Attached is a two page letter from MUST regarding the merger between MUST and our insurance group MSHWP. The merger papers have been signed and will go into effect on January 1, 2009. During the fall of 2008 more information will be available about the details of how this will work. Some schools can pull out of MSHWP and look elsewhere. We would have to negotiate that item since it is part of the Master Agreement with the Lockwood teachers.

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Regular Board Meeting
April 8, 2008

Election update: There are two candidates for two openings on the Board. Greg Bochy and Tamara Spillum have filed. If there are no write in candidates by April 10, a notice of election cancellation will be posted on April 11. Then these two candidates will be elected at the May meeting by acclamation. No formal election will be necessary.


Teresa Stroebe reported on the MQEC Remedy Report. Montana Quality Education Coalition is the group in the lawsuit against the state for lack of funding support for schools.


The meeting was adjourned at approximately 8:30 p.m.

___________________________     ___________________________
Sue Vinton, Chairperson                       Diane M. Brook, District Clerk

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