Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of August 8, 2006
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CALL TO ORDER

The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, August 8, 2006.  Chairperson Stroebe called the meeting to order at 7:01 p.m. and led those present in the Pledge of Allegiance. 

The following trustees and officers were present: Trustees:  Teresa Stroebe, Sue Vinton, Barbara Forrester Frank, Becky Malenowsky and Tim Trafford, Superintendent Eileen Johnson and District Clerk Diane Brook. Thomas Jones and Greg Bochy were absent.

Staff members present were:  Art Anderson, Johanna Freivalds, Mike Bowman, Teresa Marchant, and Sue Robertson.

Registered guests present were:  John Eisen, Evelyn Pyburn, Angie Buckley, and Lindsay Sedlacek.

Mrs. Stroebe welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agenda items, please complete a form and give it to the Board Chair or the clerk.

Any person present, who wishes to do so at this point in the agenda, may address the board or raise any question about public school district matters or governing policies. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda.

PUBLIC COMMENT

None

PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA

None received

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES           

The Board received a copy of the summary of paid bills by account.  The summary

The Board received a copy of the summary of paid bills by account.  The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished. Tim Trafford moved to approve the minutes of the July 10, 2006 Facilities Committee Meeting, the July 11, 2006, Regular Board Meeting, and the Special Board Meeting held on July 25, 2006 and the bills as presented.  Sue Vinton seconded the motion.  Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky, and Barbara Forrester Frank voted yes; the motion passed five to zero.

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August 8, 2006

CORRESPONDENCE

A. Letter of Resignation from Amanda Miller

Amanda Miller’s letter of resignation was attached to the agenda. Supt. Johnson recommended that the Board of Trustees release Amanda Miller from her contract and wish her well in future pursuits.

Teresa Stroebe read aloud the letter of resignation.  Tim Trafford moved to accept Amanda Miller’s resignation.  Eileen advised the trustees their action has to be a release of contract.  Tim Trafford rescinded his first motion and moved to release Amanda Miller from her contract and accept her resignation.  Sue Vinton seconded the motion.  Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky, and Barbara Forrester Frank voted yes; the motion passed five to zero.

EDUCATION AND BUSINESS

A. Trustees Financial Summary for 2005-2006

Diane Brook reviewed the document and responded to the questions posed.  She pointed out that the district had spent nearly $31,000 in 2005-06 in support of the school foods program.  Diane advised that the TFS is the financial statement of all district funds and it is provided in the format prescribed by the State of Montana.

Tim Trafford noted that the district had an amended budget during 2005-06 and used the funds for the Compass Learning System.

Tim Trafford moved to accept the Trustees Financial Summary for 2005-06 as presented.  Barbara Forrester Frank seconded the motion.   Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky, and Barbara Forrester Frank voted yes; the motion passed five to zero.

B. Budgets for 2006-2007

Diane Brook presented the proposed budgets for 2006-2007 for all budgeted funds.  She reviewed the budget overview, which explains rationale and process for budgeting the funds. She responded to questions asked by the trustees.

Supt. Johnson and District Clerk Brook advised the trustees that the taxable valuation had increased by over $600,000, which was good news! The valuation was received at 4:15 Monday, August 7, so Diane distributed updated pages to the budget with the new taxable valuation information.  It was noted that the total levies requested for 2006-07 would be less than 2005-06 due to the increased taxable value.  The 2006 newly taxable property had also increased significantly.  It was $446,000 last year and over two million this year.  Everyone agreed that this information definitely verifies that Lockwood is growing. 

Chair Stroebe asked if budgeting $25,000 for fuel costs over $1.72 per gallon in the Transportation Fund would be adequate.  Diane responded that fuel overage costs for 2005-06 were $9,000, so she had budgeted nearly three times that amount.  It was also pointed out that the $1.72 per gallon price for diesel

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does not include state and federal taxes that individuals pay.  Mrs. Brook also advised that if the costs
exceeded the budgeted amount, the trustees could pass a budget amendment and access the Transportation Fund reserves to fund the additional fuel expenditures.  After this discussion, it was the general consensus
of the trustees that $25,000 would be adequate.

The trustees asked questions and commented about the line item budgets in the General Fund; they noted changes in the budget since last year. 

Diane advised that the three percent salary increases increased budgets by about $155,000; the 7.33% increase in health insurance premiums increased budgets by about $67,000; the 18% increase in workers’ compensation premiums will increase costs by approximately $12,000. 

The trustees had each received the written responses to questions that had been posed by Tim Trafford. 

It was noted that this was the first year for the Technology Levy of $75,000.  The Technology Fund will also receive state funds in the amount of $33,010.  Eileen advised that $52,000 in new computer equipment had already been ordered.

There was a brief discussion about deposited 3445 State Combined Block Grant Funds in the amount of $112,000 to the Flexibility Fund.  Diane advised that the board had chosen to do this at their August 8, 2006, meeting.  By state law, trustees are allowed to place this money in any budgeted fund.  In past years, this money was placed in the Building Reserve Fund and the Adult Education Fund.  It was decided to place it in the Flexibility Fund so the funds could be used for teacher salaries.

After all discussion, Becky Malenowsky moved to adopt the 2006-07 budgets below as presented:

General Fund $6,443,423.52
Transportation Fund $   481,655.00
Tuition Fund $     52,100.00
Retirement Fund  $   877,292.00
Adult Education Fund $    26, 264.00
Technology Fund $    26, 264.00
Flexibility Fund $  128,647.42
Building Reserve Fund $1,307,563.01

C. Bond Resolution

Superintendent Johnson advised:  The resolution from the attorney will be in its final formation to be placed on the November 7 ballot. This contains all the details that the Board approved at the special meeting on August 1, 2006 for the construction of a new middle school and improvements to the heating, ventilation, and air conditioning of the existing buildings. This was not ready in time for the packets but will be available at the meeting.

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The trustees reviewed the Bond Resolution provided by the bonding attorney.  Sue Vinton moved to adopt the Bond Resolution as written by the bonding attorney, who provided for a $13,400,000 bond election on November 7, 2006.  Becky Malenowsky seconded the motion.  The following trustees voted in favor thereof: Sue Vinton, Becky Malenowsky, Teresa Stroebe, Tim Trafford, and Barbara Forrester Frank.  The motion passed five to zero.  Trustees Greg Bochy and Thomas Jones were absent. (A copy of the resolution is attached to the minutes.)
           
Eileen Johnson noted that the next Steering Committee meeting will be held on August 16, 2006.

There was discussion about providing new information about calculating tax impact with the new taxable valuation.

PERSONNEL

A. Hiring for 2006-2007

Cross Country Amanda Wambolt & Angela Giovanini
Softball Loretta Davis
8th Grade Boys Basketball  Randall Rice
Weightlifting Bob Hankins
Bob Hankins Randall Rice, Amanda Wambolt,
Jayme Wilder, Angela Giovanini

Tim Trafford moved to hire the above-mentioned people as coaches or advisors.  Sue Vinton seconded the motion.  Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky, and Barbara Forrester Frank voted yes; the motion passed five to zero.

B. Teacher - Lindsay Sedlacek

Principal Mike Bowman introduced Lindsay to the Board of Trustees.  She will be teaching first grade; the position just vacated by Amanda Miller.

Sue Vinton moved to hire Lindsay Sedlacek per the superintendent’s recommendation.  Barbara Forrester Frank seconded the motion.  Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky,  and Barbara Forrester Frank voted yes; the motion passed five to zero.

C. Paraprofessionals

Mrs. Johnson had noted in the agenda that if the personnel process is complete, there may be some recommendations for hiring paraprofessionals.  She advised that we have six openings, and she had one new hire recommendation.  Mrs. Johnson recommended hiring Kendra Yasenak as a paraprofessional.  She is a certified teacher, and she will be in the primary school.

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Becky Malenowsky moved to hire Kendra Yasenak. Sue Vinton seconded the motion.  Teresa Stroebe, Tim Trafford, Sue Vinton, Becky Malenowsky, and Barbara Forrester Frank voted yes; the motion passed five to zero.

POLICY

None

REPORTS AND MISCELLANEOUS

A. End of the Year Middle School Library Report

Attached to the agenda was a report prepared by Johanna Freivalds to provide information about the collection analysis findings as the new Library Collection policy outlines. Work and progress is continuing regarding having the library data accessible online.  The libraries will be ready for everyone's online access at the start of this coming school year.

Johanna Freivalds and Teresa Marchant were present to briefly review the library report and answer questions.

These items were discussed:  the age of the collection (noting that the age is the publish date), the number of books lost is very low, especially in light of the number of students in Lockwood School, the number of checkouts, 2005-06 was a very good year for total books checked out of the library.

Eileen provided some basic information about the new web based library software and how it will look.
Sue said it will be a great tool for parents to help students make book choices.

The Board thanked Johanna for all the extra work she has done this summer.

B. Information on a County Proposed Tax Increment Finance District (TIFD)

Chair Stroebe asked Eileen to give her report and discuss this issue together.

Superintendent Johnson briefly reviewed her written report, and she invited the board to attend any of the upcoming events. 

Eileen explained that the Yellowstone County Commissioners have proposed forming a Tax Increment Finance District (TIFD).  The July 21, 2006 edition of the Yellowstone News ran a story about this, and she has been attempting to get as much information as possible to determine the effect this will have on the annual tax collection for the school district.

This might be a dead issue now pending a judgment by the Department of Revenue, but we need to stay on top of it in case it comes up again.  Eileen explained that a TIFD is an area that is set aside; the base line tax collection remains as it is now but the new taxes for any growth within the area are dedicated to the new TIFD.  The tax collections in the proposed county TIFD would help fund Metra.  Almost all of the TIFD is in the school district.

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Evelyn Pyburn said property in a TIFD has to be zoned commercial, not residential.  It is estimated that the TIFD fund would be approximately $200,000 per year.  A special board would be set up to manage this money.

Taxpayers outside the TIFD could end up picking up a bigger portion of a levy because the increased value of the properties in the TIFD would be diverted.
 
Evelyn said a positive aspect of a TIFD could be that the mills that would normally go to the state would stay in the local area.

Eileen said there are a lot of unanswered questions at this point; she thinks it is important to keep informed and attend meetings.

Teresa said this might be an issue of fair taxation. 

The issue of not getting to capture the increased value of the mill is the fly in the ointment per Evelyn Pyburn.

It was noted that there would be a Lockwood Steering Committee meeting on August 28; they have asked the Commissioners to attend to discuss this issue.

OLD BUSINESS OR FOLLOW UP INFORMATION

Tim asked about the easement.  Eileen said the school district attorney is still working with the state to get the easement paperwork completed.

TRUSTEE REPORT

Chair Stroebe commented that the MTSBA Delegate Assembly will be held on August 26, 2006.

NEXT MEETINGS

The next regular meeting will be Tuesday, September 12, 2006.

ADJOURN

Sue Vinton moved to adjourn the meeting at 8:59 p.m.  Barbara Forrester Frank seconded the motion.  Teresa Stroebe, Sue Vinton, Barbara Forrester Frank, Tim Trafford, Becky Malenowsky voted yes; the motion passed five to zero.

 

Teresa

Respectively Submitted,

___________________________      ___________________________
Teresa Stroebe, Chairperson                  Diane M. Brook, District Clerk

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