Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of February 13, 2007
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CALL TO ORDER

Chairperson Stroebe opened the regular meeting, called it to order at 7:02 p.m., and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees: Teresa Stroebe, Becky Malenowsky (arrived at 7:08 p.m.), Tim Trafford, Thomas Jones, Sue Vinton and Barbara Forrester Frank (arrived at 7:16 p.m.), Superintendent Eileen Johnson and District Clerk Diane Brook. Greg Bochy was absent.

Staff members present were: Art Anderson, Mike Bowman, Dave DeBoer, Mike Sullivan, Johanna Freivalds, Pam Richau, Don Christman, Patti Doble, Susan Kneib, Judy Lacy, and Carol Levang.

Registered guests present were: Luella Brien (Billings Gazette), Evelyn Pyburn (Yellowstone County News), Susan Rose (Galusha, Higgins Galusha), Kim Dare (Galusha, Higgins Galusha), Scott Chartier (Hi-Tech Construction), Keith Campbell (ACE Inc.), Peter Freivalds, Pam Malek (Exxon Mobil), Tim Sather, Holly Sather, Don Reed, Bob Chatriand, James (Jimmy) Beal, Jason Hamrick, and Bob Chatriand.

Terry Sukut and Bob Cummings from JGA were also present.

Mrs. Stroebe welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agenda items, please complete a form and give it to the Board Chair or the clerk.

Any person present, who wishes to do so at this point in the agenda, may address the board or raise any question about public school district matters or governing policies. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda.

PUBLIC COMMENT

None

PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA

None received

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

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Page 2
Regular Meeting
February 13, 2007

Tim Trafford moved to approve the minutes of the January 8, 2007, Special Board Meeting, the January 9, 2007, Regular Board Meeting, the February 5, 2007, Special Board Meeting, and the bills as presented. Thomas Jones seconded the motion. Teresa Stroebe, Tim Trafford, Thomas Jones, Sue Vinton, and Becky Malenowsky voted yes; the motion passed five to zero.

Tim moved to change the order of the agenda and consider Personnel: Item A. Hiring a Paraprofessional next. Thomas Jones seconded the motion. Teresa Stroebe, Tim Trafford, Thomas Jones, Sue Vinton, and Becky Malenowsky voted yes; the motion passed five to zero.

PERSONNEL

A. Hire a Paraprofessional

Supt. Johnson recommended hiring Judith Lacy as a paraprofessional. Mrs. Johnson noted that Ms. Lacy has been working as a substitute.

Tim Trafford moved to hire Judith Lacy as a paraprofessional. Sue Vinton seconded the motion. Teresa Stroebe, Tim Trafford, Thomas Jones, Sue Vinton, and Becky Malenowsky voted yes; the motion passed five to zero.

CORRESPONDENCE

A. Letter from Attorney General McGrath

Tim Trafford read aloud the letter from Attorney General McGrath affirming the bond sale. The letter was attached to the agenda and noted in the minutes for historical record.

B. Letter from Tolliver Law Firm regarding the McCracken case. (This letter was received after the board packet was mailed to trustees. It was received February 13, 2007.)

Chair Stroebe read aloud the letter. These items from the order issued by Richard F. Cebull, U.S. District Judge, dated February 7, 2007, were noted:

(1) Count I of the Amended Complaint (Doc 63) is DISMISSED pursuant to the Judgment of the Court of Appeals; and

(2) As to the issue of attorney’s fees, Plaintiffs shall brief the issue of whether there is a basis under Montana law for the award of attorney’s fees within twenty (20) days of the entry of this Order. Defendants shall respond within twenty (20) days of the Plaintiffs’ brief, and Plaintiffs may reply within ten (10) days of Defendants’ response.

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Regular Meeting
February 13, 2007

EDUCATION AND BUSINESS

A. School Audit Report from Galusha Higgins & Galusha PC

Susan Rose and Kim Dare from Galusha Higgins & Galusha, presented the 2005-2006 audit report to the Board of Trustees. Susan provided an overview of the audit. Kim answered Trustees Trafford’s question as to what they look at when they come here. She advised that they get supporting documentation, such as county treasurer’s reports, for everything to “tie down” the numbers. They also conduct fraud testing, which involves asking trustees, principals, and school employees questions. Kim said they review documented procedures and test items to see if we follow procedures. Analytics are also completed.

Tim said it is important that the numbers are transparent.

Kim said they get third party confirmation of many things through the treasurer and the Office of Public Instruction.

It was noted that there were no findings in the audit.

Kim and Susan left the meeting at 7:48 p.m.

B. JGA Architects - Building Plan

JGA Architects were at the meeting to present the recommended final plans from the Design Symposium Committee. Terry Sukut provided a synopsis of what had transpired up to this point, including the design symposium regarding building design in a pamphlet that he distributed.

Bob Cummings provided three-dimensional views of the proposed building and footprint.

Terry distributed estimated costs for the “Hybrid Plan.”

Eileen suggested a once per week meeting regarding building issues. It will be held at the same time and same place each week.

Keith Campbell from ACE, Inc. briefly explained the plans for the HVAC system renovation. He said the plan is to go from the six HVAC plants we currently run to three plants. There will be two in the existing buildings and one in the new building. They could start work this summer in the existing buildings.

Keith said he used the priorities noted at previous meetings to establish which locations should be included or excluded in the renovation in working to match the scope to the budget.

Eileen advised that it will take three summers to get the HVAC projects and renovation completed.

Supt. Johnson noted Scott Chartier’s comments during the interviews about children’s curiosity and allowing them opportunity to view the project in a safe manner.

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Regular Meeting
February 13, 2007

Tim Trafford moved to accept the recommendation of the Design Symposium Committee for the general plan and footprint presented. Thomas Jones seconded the motion.

Trustee Becky Malenowsky expressed concern about safety if there is a parking lot near the Lion’s Lair. Eileen explained that there would be fencing and other measures to assure student safety.

Trustee Sue Vinton thanked members of the design symposium and everyone involved in the planning process.

Chair Stroebe asked for the minutes to reflect that this is a general plan and changes will happen as it is refined and development of specifics occurs.

Teresa called for the question. Teresa Stroebe, Tim Trafford, Thomas Jones, Barbara Forrester Frank, Sue Vinton, and Becky Malenowsky voted yes; the motion passed six to zero.

C. Set up a Petty Cash Fund

Supt. Johnson explained the following: Our Business Department would like to keep a $300 Petty Cash fund and be able to write checks on the account for small items such as postage via UPS or FED-X. Cash is often necessary when a cash box or change is needed for a sale. The account will have two signatures required with four signers: Diane Brook, Debbie Strizich, Kay Becker, and Eileen Johnson. A log of expenditures with items initialed by one of the signers will be kept. This will be audited annually along with other funds.

Tim Trafford moved to establish a $300 petty cash fund. Barbara Forrester Frank seconded the motion. Teresa Stroebe, Tim Trafford, Thomas Jones, Barbara Forrester Frank, Sue Vinton, and Becky Malenowsky voted yes; the motion passed six to zero.

PERSONNEL

Teresa introduced Jimmy Beal who is student teaching in Susan Seilstad’s art classroom.

A. Hire a Paraprofessional - Item was completed earlier in the meeting.

B. Hire Volleyball Coaches

Supt. Johnson recommended the hiring of Jen Buening as eighth grade volleyball coach and Sarah Buening as sixth grade volleyball coach.

Barbara Forrester Frank moved to hire Jen Buening and Sarah Buening for the above-mentioned volleyball coaching positions. Sue Vinton seconded the motion. Eileen said they have coached before and have been fingerprint background checked.

Teresa Stroebe, Tim Trafford, Thomas Jones, Barbara Forrester Frank, Sue Vinton, and Becky Malenowsky voted yes; the motion passed six to zero.

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Regular Meeting
February 13, 2007

C. List of Substitutes

Thomas Jones moved to hire Toni Bickford, Leanne Grover, Micah Nelson, Davis Stevens, and Jennifer Wilkins as substitute teachers and Carol Eskro and Antonette Waller as support staff substitutes per the listing attached to the agenda. Tim Trafford seconded the motion.

Mr. Trafford asked if these people had been fingerprint background checked. Eileen Johnson answered affirmatively.

Teresa Stroebe, Tim Trafford, Thomas Jones, Barbara Forrester Frank, Sue Vinton, and Becky Malenowsky voted yes; the motion passed six to zero.

POLICY

None

REPORTS AND MISCELLANEOUS

A. Curriculum

Curriculum Director Don Christman said he had nothing to add to his written report. He did advise that the testing window is from February 4, 2007 through April 4, 2007.

There was discussion about the number of days students spend in testing. Mr. Sullivan said the eighth graders now spend about 15 days per year testing.

Thomas asked if they believe that will decrease.

Don said no it won’t decrease, because subjects are continuing to be added.

One trustees asked: What did we give up from the curriculum for all the testing? It was advised that the curriculum has now become more focused.

Trustee Frank said she believes creativity has been given up.

Mr. Bowman said a lot of time is also spent teaching test strategies.

B. Technology

Technology Director Pam Richau referred to the sections in her report about getting support for proactive technology decisions. They have been meeting with Eide Bailley Technology Consulting, a local technology consulting firm that offers a variety of services at multiple levels. After the meetings, they chose these services as the critical issues for Lockwood Schools: new telephone system audit and a network audit.

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Regular Meeting
February 13, 2007

Supt. Johnson advised that she signed a contract with them for $5,000-$7,000 for conducting the audits. She commented that Tom Neujahr, a past member of the Board of Trustees, had recommended this firm. Eileen said we know our phone system will need to be replaced because we can no longer purchase replacement parts for our current system.

Pam invited the trustees to attend the committee meeting on the February 28, 2007.

C. Activities

Keith Tresch, Activities Director, was not present but he had provided a written report included with the agenda.

D. Facilities

Art Anderson, Facilities Director, advised that he had been working with Attorney Larry Martin to finalize the architect contract for the building project. He is hopeful the process will be completed very soon; he advised that they are trying to tie everything together within the contract. Mr. Anderson also briefly reviewed his report that was distributed at the meeting.

Supt. Johnson advised that the “OTO” (one time only) weatherization money that was allocated by the previous legislative session will be used for the roof project.

E. Principals

Primary School Principal Mike Bowman had nothing to add to his written report.

Intermediate Principal Dave DeBoer advised that Title 1 and special needs students have shown significant growth. He said they are using the test results to assist in formulating the education plans for students.

Trustee Becky Malenowsky had to leave the meeting at 9:45 p.m.

Middle School Principal Mike Sullivan said he had nothing to add to his report. He said the eighth grade chorus had gone on field trip to Hardin today for the Middle School Choir Festival and they did a really good job.

F. Superintendent

Mrs. Johnson advised that she would not be available for the Community Meeting because she has to attend the Park Board Meeting regarding the easement. She requested that one or two trustees attend the Community Meeting.

Eileen informed those present that Diane Bomar, First Student bus supervisor for Lockwood Schools, is retiring March 1, 2007, after over 30 years of service.

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Page 7
Regular Meeting
February 13, 2007

She advised the trustees that March 19-20, 2007 is the “Day of Advocacy” meetings in Helena, and she plans to attend.

Mrs. Johnson said that preparedness for a pandemic was the topic of discussion at the County Health Department meeting she attended recently.

OLD BUSINESS OR FOLLOW UP INFORMATION

An updated election calendar from OPI was included in the board packets.

TRUSTEE REPORTS

It was noted that it is extremely important for trustees to be aware of legislative bills. MTSBA provides almost daily legislative updates via e-mail.

Chair Stroebe distributed NSBA’s Legislative Priorities.

NEXT MEETINGS

The next Regular Board Meeting will be at 7:00 p.m. on Tuesday, March 13, 2007.

ADJOURN

Thomas Jones moved to adjourn the meeting at 9:55 p.m. Sue Vinton seconded the motion. Teresa Stroebe, Sue Vinton, Barbara Forrester Frank, Tim Trafford, and Thomas Jones voted aye; the motion passed five to zero.

Teresa

Respectively Submitted,

___________________________      ___________________________
Teresa Stroebe, Chairperson                 Diane M. Brook, District Clerk

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