CALL TO ORDER
The regular meeting of the Board of Trustees of School District No. 26,
The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, September 13, 2005. Chairperson Stroebe called the meeting to order at 7:06 p.m. and led those present in the Pledge of Allegiance.
The following trustees and officers were present: Trustees: Teresa Stroebe, Greg Bochy, Gayle Walker, Barbara Forrester Frank, and Susanne Vinton, Superintendent Eileen Johnson and District Clerk Diane Brook. Tim Trafford was absent and Thomas Jones arrived at 7:15 p.m.
Staff members present were: Mike Bowman, Dave DeBoer, Mike Sullivan, Art Anderson, Pam Richau, Don Christman, Karen Bingham, Tara Poor, Brenda Senne, Michelle Dawson, Amanda Wambolt, Angela Giovanini, and Stephanie Smith-Miller.
Registered guests present were Damien Johnson, Dale Myers, and Terri Myers.
Mrs. Stroebe welcomed visitors and advised the following:
Teresa advised that the agenda would be slightly changed. Approval of minutes and bills would be first, then new staff introductions, next Dave’s report, followed by the state access and naming the road. Changes were made to allow staff to leave if they choose, and to not make the Myers wait through the whole agenda for the road access item.
PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA
APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES
The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.
Greg Bochy moved to approve the August 9, 2005 regular board meeting minutes, and the August 23, 2005 special board meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Sue Vinton seconded the motion. Sue Vinton, Teresa Stroebe, Gayle Walker, Greg Bochy, and Barbara Forrester Frank voted yes; the motion passed five to zero.
Staff introductions: Primary Principal Mike Bowman introduced Karen Bingham. Middle School Principal Mike Sullivan introduced Angela Giovanini, Brenda Senne, Tara Poor, Michelle Dawson, and Amanda Wambolt. Intermediate Principal Dave DeBoer said none of his new staff were able to be present. He will introduce Christy Wells, Barbara Donahue, and April Morgan at the next meeting. Dave introduced Don Christman, the Curriculum Director.
Dave DeBoer gave his report because he needed to leave early. He recapped the Intermediate enrollment statistics and advised that the second page of his report contained the testing results and summer school information. Mr. DeBoer thanked the Board for providing the thirty-computer lab and Compass Learning Software. He said that 10 or 12 students by their own choice are coming in before school to work in the Compass Lab.
B. Progress on the State Access to the Land South of the School
Supt. Johnson reported that she and Tim Trafford met with our attorney Larry Martin, County Attorney Mark English, and Jeff Bollman, State Planner DNRC with the following results:
1. State will abandon access through our lot.
2. County will give access to the state through county land.
3. School & state will agree to the access through our road along the ditch.
It will take about six months for the lawyers to generate these three documents. Supt. Johnson said she believes this will resolve the issue completely and not leave a legacy of unsolved issues for the future.
Eileen reported that she is working with Yellowstone County to get an official name for our access road. Since this will be the only access for the residents, we should have a 911 location to be placed on the county GIS. She asked the trustees for name suggestions.
Two or three suggestions are needed in case the name is already being used. The name needs to be a trail, lane or way (not a street or avenue) because it is not a throughway.
Trustee Susanne Vinton thought it would be a good project for seventh or eighth grade students.
Mrs. Johnson noted that the name needs to have approval of those who live along, adjacent or near the road.
Board Chair Teresa Stroebe suggested naming it something descriptive.
Sue Vinton asked Mike Sullivan about students being involved in the naming project.
Eileen suggested that Mr. Derrig’s classes work on the project. She said she could review the process with them.
Supt. Johnson advised that the county is working to get a better system for naming streets.
The trustees gave Eileen direction to involve the students in a project to name the access road. Mrs. Johnson asked the Myers’ to let her know if they have any suggestions. She will handle the process from here on out.
A. Letters of Resignation
Letters of resignation have been received from Karla Steppler, Denise Reaves, and Shelley Robbins. Supt. Johnson recommended acceptance of these resignations and wished them well. A resignation letter has also been received from Ann Barsness; it was not in the agenda packet as it was received after the packet was mailed out.
Chair Stroebe read each of the letters aloud.
Thomas Jones moved to accept resignations of Karla Steppler, Denise Reaves, Shelley Robbins, and Ann Barsness. Greg Bochy seconded the motion. Teresa said let the minutes reflect we appreciate them and wish them well. Greg Bochy, Thomas Jones, Teresa Stroebe, Gayle Walker, Sue Vinton, and Barbara Forrester Frank voted yes. The motion passed six to zero.
EDUCATION AND BUSINESS
A. Test Results from OPI for Spring 2005
Mrs. Johnson advised that copies of the test results for spring 2005 were attached to the agenda. All our schools made adequate yearly progress. Test results were shown in various forms for review. Don Christman made the colorful graphs from the charts.
Superintendent Johnson briefly reviewed the charts and graphs and the official memorandum from the State of Montana concerning Adequate Yearly Progress.
Don Christman commented that the increase in students moving ahead in proficiency in special education was excellent. The district is doing well with special education and free and reduced students; both of these areas are in increasing proficiency.
Trustee Barbara Forrester Frank said to give the teachers another pat on the back for a job well done.
Thomas Jones asked if the way they did the scores this year is different than last year. Eileen said yes. He asked if this is the format they will use next year. Eileen said she did not know, as things are still evolving at the state level.
There was a brief discussion of the report Don Christman will be distributing to parents. This report to parents is a requirement of NCLB. It will be a simple report with basic information and a chart or a graph.
OPI has a website that will provide parents with information also.
A. Hiring of Substitutes, Paraprofessionals, Teachers, and Coaches
The following people are recommended to be hired pending background approval for two of them:
|Paraprofessionals:||Crystal Arneson, Nicole Beaudette, Barbara Donahue, Kevin Prior, Brenda Senne, Larry Whitmyer|
|Coaches:||List attached to agenda|
|Substitutes:||List attached to agenda|
Barbara Forester Frank moved to hire the above-mentioned personnel.
Eileen said she needed to add two paraprofessionals to the list: April Morgan and Larry Whitmyer. She also clarified that Karen Bingham who had been hired as a paraprofessional for the middle school will now be a Kindergarten teacher. She is replacing Ann Barsness. Larry Whitmyer will be a paraprofessional replacing Karen Bingham.
Eileen also explained that they would like to hire another Title 1 paraprofessional as soon as they can.
Barbara moved to hire Tara Poor and Karen Bingham as teachers and the following paraprofessionals: Crystal Arneson, Nicole Beaudette, Barbara Donahue, Kevin Prior, Brenda Senne, and Larry Whitmyer. Gayle Walker seconded the motion. Greg Bochy, Thomas Jones, Teresa Stroebe, Gayle Walker, Sue Vinton, and Barbara Forrester Frank voted yes. The motion passed six to zero.
Eileen advised that there were no changes to the substitute list presented in the agenda packet. Thomas Jones moved to hire the substitutes listed. Sue Vinton seconded the motion. Gayle Walker asked if the motion included the support staff substitute listed. Thomas replied yes. Greg Bochy asked if the listed substitutes had received a fingerprint background check. Supt. Johnson responded affirmatively. Greg Bochy, Thomas Jones, Teresa Stroebe, Gayle Walker, Sue Vinton, and Barbara Forrester Frank voted aye. The motion passed six to zero.
Eileen advised a change had been made to the 2005-2006 Athletic Coaches/Sponsors list. Dwight Von Schriltz will not be the seventh grade boys’ basketball coach. Trustee Sue Vinton moved to hire the listed athletic coaches and sponsors for 2005-06 with the one change noted. Greg Bochy seconded the motion. Greg Bochy, Thomas Jones, Teresa Stroebe, Gayle Walker, Sue Vinton, and Barbara Forrester Frank voted affirmatively. The motion passed six to zero.
REPORTS AND MISCELLANEOUS
Mike Bowman said many students are saying their favorite subject is science; they are really enjoying their new class and the lab. He thanked the board and Art Anderson for the primary science room.
Principal Bowman briefly recapped the testing information provided with his report. He noted that in all areas the girls were more proficient than the boys. (This was in response to a question posed by the board last year about math anxiety for girls.)
Mike also distributed a copy of a report from Education Week that describes what is happening nationally with NCLB. It shows information state by state. Eileen noted that Montana was shown as having improved on the Education Week map.
Eileen advised the trustees that our student numbers are down by at least 35 due to Readiness Kindergarten no longer being offered. RK was discontinued because there is no longer room in the buildings for it. Mrs. Johnson commented that we have room for more students in some classes. She said that two more housing developments from City County Planning had been received this week.
Mike Sullivan said in lieu of his typical report he and staff put together an overview about MBI (Montana Behavioral Institute). He said each teacher reviewed PRIDE with the students on the first day of school. They discussed common practices, so all teachers are using the same techniques with the students. One practice is using the 1-4 voice scale to indicate what noise level is acceptable during all types of activities. Every staff member is on one of the MBI committees. The committees are run by teachers, and they are coming on their own time to do this to make Middle School a more positive place to be. He said he will bring in some members of his MBI Team to do a presentation at a future meeting.
Pam Richau provided the trustees with a report entitled Compass Facts. She discussed the report. Over the summer two excellent learning labs were prepared; one is in the Primary School and one is in the Intermediate School. The lab managers are doing a good job of keeping the labs clean and in good shape. Sixty people were trained with Compass over the summer. On August 31, a compass technician installed the newest version of the software. The program is expanding into the areas of science and social studies. A trainer is coming on October 11, 12, and 13. Pam reported that Compass is a rigorous demanding curriculum that will help us to grow. It is a good program!
Suggestions were to have students show their parents the labs at the Open House and to have a Lunch and Learn with the Compass Learning System.
Mike said the Compass System helps a student who needs remediation or one who needs enrichment.
Teresa expressed appreciation for all the work done to get this program up and running.
Thomas Jones asked about using the program from home. Pam said eventually students will be able to log on from home and use Compass activities from there. Pam said we may need to do some parent education like we did with PowerSchool before students are allowed to use the system from home.
Greg asked if they know when students are logged on to the Compass Program. Pam said there are great reports that tell the teachers or lab monitors how long students are on the system, what modules they are using, and when they are on.
Athletic Director Rob Osborne was not present. Eileen distributed copies of the activities report to the Board of Trustees. Chairperson Stroebe read the report aloud.
Art Anderson said there are a number of projects winding up. They are pushing to get the courtyard completed by the Open House on Thursday night. He provided details of some of the work being done there.
Art said they are still trying to get the power feed replaced. It is progressing slowly. Everyone involved had agreed that they would have their work done by August 26, but it did not happen. He is now trying to work out scheduling with all the entities involved in the project. Northwestern does not have the cable in place yet. They are trying to get their equipment in place through different routes, so they do not cross the new concrete with heavy trucks.
The science room is progressing. They hope to have the deck ready for people to see how it is going to work by Thursday night.
Concrete is going to be put in a couple other areas of need, and they will be extending some sidewalks.
The student drop-off area was completed before school started. Eileen advised that an article informing people about it would be in the newsletter this week. Hopefully more people will start using it.
There was only one roof leak reported during the last rain; this is a big improvement.
There was some discussion of the Building Reserve Fund and what projects had been completed with those funds. Eileen said she will give a report on the Building Reserve Fund at the October board meeting.
Teresa said from her observation, every dime was being spent very well. She said things look very good.
Don Christman reported that he will be completing a spreadsheet for all data on every test taken by each student. Each student will have a portfolio, and the teacher will have it on the first day of school. The current data is showing a positive trend.
Mr. Christman reported that he had made requests to Houghton Mifflin for permission for reproduction rights for work books. This will save thousands of dollars. He is in the process of sending for samples for the curriculum committees. He will be participating in the curriculum committee meetings.
He has met with the counselors to give them the standards.
Don said he has had a wonderful transition in coming here. Lockwood is very well respected in the community.
Mr. Chrisman noted that he will be providing information on more specific projects and data in the future.
Eileen asked if anyone had questions about her report. She said the substitute workshop was very successful.
OLD BUSINESS OR FOLLOW UP INFORMATION
There was a Montana Quality Schools Coalition meeting on September 11, 2005. Eileen explained that Judge Sherlock said that on 10/1/05 the state funding mechanism is no longer legal. MQEC was working to develop proposals for funding schools.
Eileen said they had a legal briefing from the MQEC lawyer; she said MQEC has a very diverse panel.
Teresa said they videotaped Myers explaining the Wood study; she wants to get that for everyone. There were good group discussions also.
Greg Bochy commented that there were about 60 people there, and all of them were very passionate about school funding issues. The meeting was very constructive; this group lined out what schools need.
Eileen said one of the most impressive things was everyone’s focus was on students.
Delegate Assembly: The Delegate Assembly meeting will be in Helena on September 17th. Teresa, Greg, and Gayle will go. Gayle is going as an alternate because the other member could not go.
Thomas Jones had an addition to the agenda that was given out 48 hours earlier. He would like to change the board meetings. It is difficult for him to get to meetings on Tuesdays due to his work. He said it is also a conflict with PTA skate night.
Eileen advised that any change would have to be publicized well in advance. It would take three-months to make a change, because it would be a change in board policy.
Barbara Forrester Frank suggested putting it on next month’s agenda for discussion.
The Board’s mission, vision, and goals were in the packet at the request of Teresa Stroebe. The Superintendent’s recommendation is to start with one meeting on October 6 and plan for more if needed. A copy of the proposed brochure was included in the agenda packet.
Mrs. Johnson advised that she and Teresa had met with Shannon concerning the public meeting and the brochure. Courtney will be unable to be a facilitator for the meeting.
Eileen advised that if the date needs to be changed, they need to decide now so she can have the booklets made for distribution at the Open House.
At the meeting Eileen will make a Power Point presentation, and Thomas Jones is working on a video. Wyeth Friday will come to the meeting to show the planned housing developments.
Harold Hagen offered to help facilitate the meeting. The trustees and superintendent will act as organizers for the meeting.
Barbara Forrester Frank suggested having the meeting on Monday night, October 17. Everyone agreed to that date. It will be a posted board meeting because a quorum of trustees will be present. The agenda for the October 11, 2005, regular board meeting will include planning for the October 17 meeting.
Gayle asked about distribution of the pamphlets. Eileen said they would be given out at the Open House and be available at the IGA or other community businesses.
Eileen asked who is going to MCEL. All trustees except Barbara are going. Eileen advised that the trustees will be staying in Helena at the Fairfield Motel.
The next regular board meeting will be held on October 11, 2005, at 7:00 p.m.
There will be a Facilities Meeting on October 17, 2005 at 6:30 p.m. in the Blue Room
Sue Vinton moved to adjourn the meeting at 9:15 p.m. Thomas Jones seconded the motion. Teresa Stroebe, Greg Bochy, Gayle Walker, Thomas Jones, Barbara Forrester Frank, and Susanne Vinton voted aye. The motion passed six to zero.
Teresa Stroebe, Chairperson Diane M. Brook, District Clerk