Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Special Meeting of March 7, 2006
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Call to Order

The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana on Tuesday, March 7, 2006. Chairperson Teresa Stroebe led those present in the Pledge of Allegiance and called the meeting to order at 6:06 p.m.

Trustees and officers present were Trustees: Greg Bochy, Barbara Forrester Frank, Sue Vinton, Teresa Stroebe, Gayle Walker and Tim Trafford, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustee Thomas Jones was absent.

Registered guests present were Angie Buckley of the Billings Gazette and Evelyn Pyburn of Yellowstone County News.

1. Lockwood School Facilities and Future Growth of Lockwood Schools

A. Presentations by Two Architect Firms: The Bauer Group and CTA

Steve Crane and Roelynne Hendricks of VCBO and Jim Bauer were present to represent The Bauer Group.

Steve and Jim gave a demonstration via poster boards of these items: project locations of VCBO throughout the United States, design issues, academic houses (small learning community designs), current work on middle/junior high schools, and designs for the Lockwood School project.

They stressed the importance of having a long-term plan [20-year design] with a step by step process for building, remodeling and development of Lockwood Schools.

Gayle asked why Bauer Group was chosen for the four Billings Elementary Schools. Jim Bauer replied that they had been selected through the Request for Proposal process. Steve Crane said it was because Jim and The Bauer Group have a great understanding of the problems and issues with schools.

Tim asked about cost overruns. Jim replied that it is important to have an ongoing process of completing updates and estimates with contractors.

Eileen asked about fees including the time up to and after the bond election. Jim replied that there would be a fee range or stipulated sum prior to the bond of approximately $14,000-$20,000. After the bond passes, a fee would be a stipulated amount or a percentage of the project. There would also be reimbursable costs.

The people facilitating the Bauer Group presentation left the meeting at 7:19 p.m.

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Page 2
Special Meeting
March 7, 2006

CTA Team began their PowerPoint demonstration of concepts and estimated costs for building a middle school for 450 students, a stand-alone 10-20 classroom structure, and renovating/remodeling existing buildings and HVAC systems, and constructing soccer and softball playing fields at 7:32 p.m.

CTA team members participating in the presentation were Sue Anderson, AIA, Jerry Baker, Engineer, and Keith Rupert, AIA.

There was a brief discussion of how to determine savings for remodeling/renovation of HVAC systems.

A handout with cost information was distributed at the meeting and a copy of the PowerPoint presentation will be provided to the district clerk. Both will be attached to the minutes in the official school district minute book.

Everyone from the CTA Team left the meeting at approximately 8:45 p.m.

B. Discussion

Trustees felt the information provided was very beneficial.

2. Discussion of General Fund for 2006-07.

The Preliminary Budget Data Sheet for FY 2006-07 provided to school districts by the Office of Public Instruction was distributed at the special meeting the previous evening. There was no further discussion of this item.

Eileen advised that an agenda item about facilities will be on the agenda of the regular meeting on March 14, 2006.

3. Adjourn

Greg Bochy moved to adjourn the meeting at 8:48 p.m. Sue Vinton seconded the motion. Greg Bochy, Barbara Forrester Frank, Sue Vinton, Teresa Stroebe, Tim Trafford, and Gayle Walker voted aye; the motion passed six to zero.


Respectively Submitted,

___________________________      _____________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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