Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Special Meeting of March 6, 2006
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Call to Order

The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana on Monday, March 6, 2006. Chairperson Teresa Stroebe led those present in the Pledge of Allegiance and called the meeting to order at 6:03 p.m.

Trustees and officers present were Trustees: Thomas Jones, Sue Vinton, Teresa Stroebe, Gayle Walker and Tim Trafford, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustees Greg Bochy and Barbara Forrester Frank were absent.

Registered guests present were Angie Buckley of the Billings Gazette, Bonnie Chatriand and Bob Chatriand, Bill Lynch of HGA Architects, Chris Gibbs of Coneer Engineering, and Al Repacz from Schutz Foss Architects.

1. Lockwood School Facilities and Future Growth of Lockwood Schools

A. Presentations by Two Architect Firms: Schutz Foss and JGA

Al Repacz from Schutz Foss Architects, Bill Lynch of HGA Architects, Chris Gibbs of Coneer Engineering presented a PowerPoint demonstration of concepts and estimated costs for building a middle school for 450 students, a stand-alone 10-20 classroom structure, and renovating/remodeling existing buildings and HVAC systems, and constructing soccer and softball playing fields.

The trustees were advised that the “rule of thumb” for annual operating costs for energy is about one dollar per square foot.

A copy of the PowerPoint presentation will be provided to the district clerk and will be attached to the minutes in the official school district minute book.

The gentlemen facilitating the Schultz Foss presentation left the meeting at 7:15 p.m.

JGA Team began their PowerPoint demonstration of concepts and estimated costs for building a middle school for 450 students, a stand-alone 10-20 classroom structure, and renovating/remodeling existing buildings and HVAC systems, and constructing soccer and softball playing fields at 7:22 p.m.

Team members participating in the presentation from JGA were: Terry Sukut, AIA, John Eisen, APA, Bob Cummings, AIA, Keith Campbell, F.E. from ACE, and Rick Leuthold, PE. from Engineering, Inc.

A handout with the PowerPoint presentation was provided to those present at the meeting, and it is attached to the meeting minutes in the official school district minute book.

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Page 2
Special Meeting
March 6, 2006

Everyone from the JGA Team left the meeting at approximately 8:45 p.m.

B. Discussion

Trustees felt the information provided was extremely helpful.

2. Discussion of General Fund for 2006-07.

The Preliminary Budget Data Sheet for FY 2006-07 that is provided to school districts by the Office of Public Instruction was distributed and reviewed briefly by Superintendent Johnson and District Clerk Brook.

Mrs. Johnson noted that the maximum budget limit for 2006-07 for the Lockwood School Elementary General Fund will be $6,443,423.52. She advised that the new funding payments: Quality Educator Payment, At Risk Payment, Indian Education For All Payment, and American Indian Achievement Gap Payment, are rolled in with the regular funding sources for general fund. The general fund budget increase from 2004-05 to 2005-06 was $467,269; the general fund budget increase from 2005-06 to 2006-07 will be $285,454.

Diane advised that running a mill levy for the $11,723.42 will not be necessary as there will be enough tuition income credited to the over-base revenues to offset the $11,723, so the entire $6,443,423.52 general fund budget will be allowable without running a mill levy election.

It was the general consensus of trustees present that there is not enough time to complete all the planning and necessary procedures to conduct a bond levy election in June.

Eileen advised that an agenda item about facilities should be on the agenda of the regular meeting on March 14, 2006, to address direction, planning and timelines for facilities’ projects and possibly hiring an architect.

Thomas briefly talked about Wyoming’s process for funding school buildings. He distributed a handout regarding this issue.

3. Adjourn

Tim Trafford moved to adjourn the meeting at 9:11 p.m. Gayle Walker seconded the motion.
Thomas Jones, Sue Vinton, Teresa Stroebe, Tim Trafford, and Gayle Walker voted aye; the motion passed five to zero.

Teresa

Respectively Submitted,

___________________________      _____________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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