Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of November 8, 2005
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CALL TO ORDER

The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, November 8, 2005. Chairperson Stroebe called the meeting to order at approximately 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees: Teresa Stroebe, Greg Bochy, Gayle Walker, Barbara Forrester Frank, and Thomas Jones, Superintendent Eileen Johnson and District Clerk Diane Brook. Sue Vinton and Tim Trafford were absent.

Staff members present were: Mike Bowman, Dave DeBoer, Art Anderson, Don Christman, Darlene Hess, Jennifer Tresch, Joly Boheman, Barb Donahue, April Morgan, Amanda Wambolt, Sandra Hopkins, and Carrie Schmidt.

Registered guests present were Evelyn Pyburn of Yellowstone County News, Gary Boheman, Dolly Fansler, Becky Malenowsky, Chris Malenowsky, and Lyssa Massey.

Mrs. Stroebe welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agenda
items, please complete a form and give it to the Board Chair or the clerk.

Any person present, who wishes to do so at this point in the agenda,
may address the board or raise any question about public school district
matters or governing policies. No discussion of personnel or individual
students is permitted at this time. A limit of three minutes is placed
on each speaker. Persons who want more time may make arrangements
to be placed on a future agenda.

PUBLIC PARTICIPATION:

Becky Malenowsky said they were present to voice their concern about a library book in the Middle School library. Chairperson Stroebe advised the Malenowskys that they could inform the board about their concerns, however the item could not be discussed further nor could any decisions be made. Mrs. Stroebe reminded everyone that in order for an item to be placed on the agenda for discussion or action, 48 hours notice and posting is necessary. Teresa told Mr. And Mrs. Malenowsky if they wanted to discuss this item further, it can be put on the agenda for the next regular meeting.

Mrs. Malenowsky distributed excerpts from the book demonstrating the things they felt were inappropriate. Supt. Johnson advised that she had been contacted about this book. After her review, she asked Mrs. Freivalds, Middle School Librarian, to pull the book from the library shelves because it does not meet the educational requirements and expectations of the school district.

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Mrs. Johnson advised that the librarians choose books from recommended lists, and purchase several new books in groups from the lists.

Mrs. Malenowsky said she realizes that the librarians cannot read every book, and she asked if a group of parents could look through new books. Teresa said that item could be placed on next month‘s agenda if Mrs. Malenowsky wanted to address it then.

PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA

None

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Thomas Jones moved to approve the October 11, 2005 regular board meeting minutes and the October 17, 2005 special board meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Gayle Walker seconded the motion. Teresa Stroebe, Gayle Walker, Greg Bochy, Thomas Jones, and Barbara Forrester Frank voted yes; the motion passed five to zero.

Introduction of new staff:

Dave DeBoer introduced Intermediate School resource room paraprofessionals April Morgan, Barb Donahue, and Joly Boheman.

CORRESPONDENCE

A. Letter from the MQEC Board to Attorney General McGrath

Supt. Johnson provided a copy of this letter for the general information of the trustees. Eileen advised that a formula may be available after the upcoming meeting. She said we will try to see what it means for Lockwood when we run the numbers.

Chairperson Stroebe distributed these two letters to the trustees for information purposes only:

Letter to Governor from District 2
Letter to Mike McGrath from Conrad Stroebe

There were no other comments on the letters or correspondence.

EDUCATION AND BUSINESS

None

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PERSONNEL

A. Updated List of Substitutes

Chairperson Stroebe read aloud the list of substitutes recommended for hire as follows:

Substitute Teachers: LaVerne Bass, Lindsey Johnston, and S. Duncan Smith.
Substitute Support Staff: Rhonda Johnson

Gayle Walker moved to hire the above-mentioned substitute teachers and support staff substitutes. Thomas Jones seconded the motion. Gayle asked if each of these people had been fingerprint background checked. Mrs. Johnson said yes. She advised that we are very short of substitutes right now. Gayle Walker, Thomas Jones, Barbara Forrester Frank, Teresa Stroebe, and Greg Bochy voted affirmatively; the motion passed five to zero.

B. Hiring a Paraprofessional

Superintendent Eileen Johnson recommended hiring Susan Wadsworth as a paraprofessional. Barbara Forrester Frank moved to hire Susan Wadsworth per the superintendent’s recommendation. Greg Bochy seconded the motion. Gayle Walker, Thomas Jones, Barbara Forrester Frank, Teresa Stroebe, and Greg Bochy voted aye; the motion passed five to zero.

C. Coaches - (Addition to the agenda)

The following recommendations for extracurricular coaching positions were made by the superintendent:

8th Grade Boys Basketball - Chris Peterson
7th Grade Boys Basketball - Randall Rice

Barbara Forrester Frank moved to hire Chris Peterson and Randall Rice for the above-mentioned coaching positions. Thomas Jones seconded the motion. Gayle Walker, Thomas Jones, Barbara Forrester Frank, Teresa Stroebe, and Greg Bochy voted yes; the motion passed five to zero.

POLICY

None

REPORTS AND MISCELLANEOUS

A. Principals

Mike Sullivan was not present. Eileen distributed his report. It was noted that there would be a presentation about methamphetamine on November 21st for students in Grades 5-8. The presenter will speak to the students from 1:30 – 3:00 p.m. She will also be presenting an evening session at 6:30 p.m. for parents only.

Mrs. Walker noted that there was no seventh grade team news with Mr. Sullivan’s report.

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Carrie Schmidt said that the seventh grade teachers had been very busy with other things and had not provided the news to Mr. Sullivan.

Teresa thanked Exxon for the graphing calculators. Eileen advised that the math teachers had put together a thank you for Exxon Mobil with pictures of the kids.

Primary Principal Mike Bowman gave his report. He mentioned that there have been a relatively high number of special needs students among the primary students that have transferred into our district recently. Mr. Bowman advised that this has had quite an impact on the staff.

Mike distributed information about all day every day kindergarten. He said the handouts came from an MCEL workshop he had attended. He noted that 54 schools in Montana have all day every day kindergarten as do 65 percent of schools in America. Mr. Bowman is definitely in favor of having all day every day kindergarten. Principal Bowman advised that Lockwood has space and personnel issues to resolve before all day every day kindergarten would be possible here.

Intermediate Principal Dave DeBoer said he had noting to add to the body of his report. He did note that the student teachers will be finishing up in the next few weeks.

Thomas Jones asked if Lockwood School would have more student teachers next semester. Eileen responded that we almost always have student teachers.

B. Technology

Darlene Hess distributed the report. Eileen briefly reviewed the E-rate Report and the Professional Development report with those present. She advised that a booklet showing upcoming Professional Development courses will be out soon.

C. Curriculum

Don Christman, Curriculum Director, handed out the Social Studies Curriculum draft. He advised that board members could make an appointment with him individually if they had questions.

Don advised that the Fine Arts Curriculum is finished; it just needs review by community members.

He said the Physical Education and Health Enhancement Curriculum edits are coming in to him. He wants to change the look of this curriculum document also.

Mrs. Johnson noted that Don and Jennifer Tresch had reviewed next year’s test items at a special meeting set up in Helena for that purpose. They will be meeting again in Laurel to continue the process. They will be able to train the Lockwood staff, which will be a great help. Lockwood was well-represented at the testing meetings.

Mr. Christman advised that he believes the Compass System will provide some very meaningful assessments for next year.

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D. Facilities

Art Anderson, Facilities Director, provided a written report. Art said he hopes to be able to replace some of the trees that had been damaged during the recent snow storm.

E. Activities

Chairperson Stroebe asked if everyone had read the report. All trustees present answered affirmatively.

F. Superintendent

Eileen said she had nothing to add to her written report. Thomas said he was glad that the link had been added that listed criminals.

OLD BUSINESS OR FOLLOW UP INFORMATION

A. Continued Discussion on the Future Growth Issues

Supt. Johnson advised that timeline information for a possible School Bond Election was attached for information purposes.

Eileen asked the trustees these questions: What other information do you want? Are you interested in having the bond company present to you? Do you want some proposals from architects? None of this will obligate you, but may provide some information to help you make decisions.

Chairperson Stroebe said we need to continue to have the Future Growth item on our agenda, and we need to bring in some people to present to increase our knowledge base.

Greg said we need to let everybody know that we do want input and we welcome any additional information.

Teresa said if trustees know of an expert they would like to present at a board meeting, they should advise Eileen so she can schedule a time for them to come in. Eileen said they can e-mail her with their ideas, also.

Teresa said maybe one of Laurel’s board members and their Business Manager, Roger Heimbigner, could come to a meeting and offer information because they recently passed a bond election and are building a middle school.

Barbara Forrester Frank advised that we need some kind of a plan. We need to discuss plan development at our meetings or have additional meetings for this purpose.

Teresa Stroebe asked if anyone in the audience wanted to discuss this issue.

Teacher Jennifer Tresch talked about how difficult it is for middle school special needs students whose classrooms are located in the intermediate building.

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Barbara suggested that we step up our approach. She said we need to have a community based plan.

Teacher Carrie Schmidt spoke from the audience. She said she really liked the focused meeting.

Eileen asked if they would like to have other meetings like that one.

Teresa suggested that this issue be put on the first part of each agenda. She said that they need to come up with ideas to kick it up a notch or two.

Barbara suggested that we have our informational people come to an additional or special meeting; one that is specifically for the purpose of facilities growth and planning.

It was suggested that a second meeting be held on the third Monday of each month for consideration of facilities growth and planning. The regular meeting will have this item at the beginning of each agenda also.

Barbara suggested that we put this information on the website, the reader board, and in the newsletter, so the public is informed.

B. The Lockwood Steering Committee Proposal

The Lockwood Steering Committee is asking the Boards in the community to review and give recommendations on the Community Plan before it goes to the Yellowstone County Commissioners. Teresa Stroebe distributed a draft copy of the plan. This plan could set the course for our community for many years in the future.

Eileen advised that all entities should review and discuss the plan and give input back to the Steering Committee. It was noted that the Steering Committee will meet in early December to approve this plan. Eileen said the plan started three years ago, when students from MSU worked with the City-County Planning Commission. Wyeth Friday has done a very nice job of putting it together.

Teresa suggested that more than one trustee attend the upcoming approval meeting in December.
Eileen advised that she will be gone at the time the meeting will be held. Teresa asked that board members attend the December meeting. Eileen said she would e-mail them with the meeting dates.

Teresa said this committee is the best situation for an unincorporated place. It puts all the elected boards together, so they can work and plan together.

TRUSTEE REPORTS

Chairman Stroebe reminded everyone that the Staff Luncheon hosted by the Board of Trustees will be held December 7.

Teresa reported that most of the board had attended MCEL. Trustees said that MCEL was enlightening, and they enjoyed most of the workshops attended.

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Teresa noted that the Boards of Trustees for Lockwood Schools have received 15 Golden Gavel Awards.

Thomas Jones mentioned that the trustees should take the time to look at the new science room.

NEXT MEETING

The next regular meeting will be at 7:00 p.m. on December 13, 2005 in the Board Room.

There will be a Special Meeting to discuss Lockwood School Facilities and Growth on December 19, 2005 at 7:00 p.m. in the Board Room

ADJOURN

Greg Bochy moved to adjourn the meeting at 8:32 p.m. Thomas Jones seconded the motion. Teresa Stroebe, Greg Bochy, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted aye. The motion passed five to zero.

Teresa

Respectively Submitted,

___________________________      _____________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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