Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Special Meeting of October 17, 2005
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Call to Order

The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Blue Room, 1932 U.S. Highway 87, Billings, Montana on Monday, October 17, 2005. Chairperson Teresa Stroebe led those present in the Pledge of Allegiance and called the meeting to order at 6:36 p.m.

Trustees and officers present were Trustees: Thomas Jones, Susanne Vinton, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Gayle Walker, Superintendent Eileen Johnson and District Clerk Diane Brook. Trustee Tim Trafford was absent.

Other staff members present were Dave DeBoer, Mike Bowman, Mike Sullivan, Art Anderson, Sue Roberts, Carrie Schmidt, Denise McGough, Harold Hagen, Charles Harvey, and Karen Bingham.

Guests on the sign-in sheet were: Keith Schmidt, Penny Jones, Tim Sather, Holly Sather, Tamara Copley, Peter Freivalds, and Wyeth Friday.

Evelyn Pyburn from Yellowstone County News and Angie Buckley from the Billings Gazette were also present.

Mrs. Stroebe welcomed the visitors, introduced the trustees, superintendent and principals. Teresa then introduced maintenance staff member Harold Hagen and advised that he would be the facilitator of the meeting.

SCHOOL FACILITIES

Harold explained his job as facilitator and advised that his role is to keep the meeting focused. He detailed the process as follows:

Presentation by Wyeth Friday of City-County Planning about Community Growth
Presentation by Eileen Johnson about the school buildings and campus

Identify the Problem
Reach Consensus
Brainstorm Alternatives
Select Solution(s)
Implement the Best Solution
Lockwood Board of Trustees
Lockwood Board of Trustees
Everyone Present
Future Meetings – Board of Trustees
Board of Trustees
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Special Meeting
October 17, 2005

Mr. Hagen said he would write the problems identified, the consensus, and the brainstorming ideas on flip charts.

Mr. Wyeth and Mrs. Johnson provided information regarding community growth and Lockwood Schools respectively via PowerPoint presentations. Supt. Johnson provided a worksheet for community members to accurately calculate what the increase to their property taxes would be if a school bond issue was passed in the future.

Facilitator Harold Hagen polled the board members individually asking them to identify the problem with one word or a sentence. He wrote down these problems or areas of concern identified by board members:

PROACTIVE TOWARD GROWTH
SCHOOL OVERBURDENED
PREPARED FOR THE FUTURE
MORE CLASSROOMS
SAFETY
OVERCROWDING

When asked to reach a consensus, the Board of Trustees agreed upon overcrowding as the main issue.

Mr. Hagen then proceeded to the brainstorming. He asked those present to provide the maximum number of alternative solutions or ideas regarding the problem of overcrowding. These brainstorming ideas were written on the flipchart:

Long-Range Farsighted Planning
Get Most Bang for the Buck
Gut the Campus and Start Over
Determine Specific Needs [Space]
Be Able To Add On To New Structure
Seek Additional Sources of Income
Multiple Use Facility
Plan To Fit Available Space
Be Green Smart
Incorporate the “Lockwood Teaching Philosophy”
        Expandable/Adaptable
Include “Fine Arts” Aspects (Auditorium)
Accommodate Unfunded Mandates
Enhance Esprit de Corps
Do Comparison Research
Anticipate Techno [technological] Changes

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Special Meeting
October 17, 2005

Brainstorming ideas, continued:

Integrate Ed. [Educational] Professionals in Planning and Facilities
Aides, Parents, Bus Drivers, Food Service, Custodians
Provide the Amenities
Special Needs Areas – Library and Gymnasium
Address Follow-on Costs [utility and personnel costs for a larger facility]
Ideas and solutions to overcrowding continued:
Match Grade-Level Needs to New Facility
Plan Full Scale from Minimum to Maximum
Watch Movement toward All-Day Kindergarten
Bring Back Primary Special Classes
Flex Rooms
Summer Use Adaptable
Day Care and Community Library
Mentoring
Expedient Timeline

There is a link up and running on the Lockwood Schools Website called Future Growth Plans. The Power Point presentations, the tax impact calculation sheet, and the notes from the flipcharts will be available on this link

Mrs. Johnson noted there would still be room for soccer and/or baseball fields on school land even if a new building is located on the campus.

She suggested that every board meeting from here on will have this item on the agenda, so people know they can come in to talk with the board. The trustees agreed with this idea.

Chairperson Stroebe asked everyone present to contact ten more people about the issues discussed at this meeting, so more people become informed and interested.

At 7:50 p.m. those present took a short break to mingle and have refreshments.

Greg Bochy moved to adjourn the meeting at 8:00 p.m. Barbara Forrester Frank seconded the motion. Greg Bochy, Barbara Forrester Frank, Thomas Jones, Sue Vinton, Gayle Walker, and Teresa Stroebe voted aye. The motion passed six to zero.

Teresa

Respectively Submitted,

___________________________      _____________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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