Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of June 13, 2006
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CALL TO ORDER

The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, June 13, 2006.  Chairperson Stroebe called the meeting to order at 7:17 p.m. and led those present in the Pledge of Allegiance.  (The meeting started late because Chair Stroebe waited for Thomas Jones to arrive, so the Board would have a quorum.)

The following trustees and officers were present: Trustees:  Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford, and Superintendent Eileen Johnson.  District Clerk Diane Brook was absent due to her attendance at the MASBO Conference in Great Falls.   Pam Richau acted as minute-taker.

Staff members present were:  Pam Richau, Don Christman, Mike Bowman, Dave DeBoer, Don Christman, and Art Anderson.
 
Registered guests present were:  Becky Shay, Evelyn Pyburn, Holly Sather, and Pam Malek.

Mrs. Stroebe welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agenda items, please complete a form and give it to the Board Chair or the clerk.

Any person present, who wishes to do so at this point in the agenda, may address the board or raise any question about public school district matters or governing policies. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda.

PUBLIC COMMENT

None

PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA

None received

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Regular Meeting
June 13, 2006

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES           

The Board received a copy of the summary of paid bills by account.  The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Tim Trafford moved to approve the May 9, 2006 regular board meeting minutes and the May 2, 2006, committee meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Sue Vinton seconded the motion. Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

CORRESPONDENCE

A. Letter of Resignation from Penny Jones

Chair Stroebe read aloud the resignation letter.  Supt. Johnson recommended acceptance of this resignation.

Tim Trafford moved to accept the resignation of Penny Jones.  Sue Vinton seconded the motion. Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

A second letter of resignation was received from Kevin Prior after the agenda was sent out.  Thomas Jones moved to accept the resignation of Kevin Prior.  Tim Trafford seconded the motion. Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

EDUCATION AND BUSINESS

A. Contract with Custer School for Special Education Services

Superintendent Johnson advised:  Custer School needs a special education teacher for only a short period of time each year as indicated on the attached contract. If the Board approves this, Sandra Maloughney, who is assigned to the students at New Day, will go to Custer for 16 days during the school year. Other certified teachers at New Day will take her duties while she assists Custer. Lockwood provided this during the past two school years.
Tim Trafford moved to approve the attached contract with Custer Schools. Thomas Jones seconded the motion.  

A question was posed about who performed this service last year. Eileen responded that this is Sandy’s third year in this function. Mrs. Johnson commented that the cooperative agreement between Custer Schools and Lockwood is beneficial to both entities involved and spans a horizon for needed services.

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Regular Meeting
June 13, 2006

There was discussion about planning another New Day tour since there are new trustees on the board since the last tour.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

B. Block Grant Revenues for 2006-2007

Attached is a resolution to place the block grant funds in the Flexibility Fund for 2006-2007. This move will assure staffing at the same or better situation and to honor the employee agreements already in place.
Mrs. Johnson advised that this will allow the block grant money into Flex fund where it can be used for salaries.

Tim Trafford moved to place block grant funds (3445 fund revenues) in the Flexibility Fund for 2006-07. Thomas Jones seconded the motion.

Teresa Stroebe commented that she was glad we have the ability to make this move. What the board could promise under contract negotiations really depended on this move.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

C. Increase in Food Service Costs and Fees

Eileen reported it is necessary at this time to request an increase in food service fees. During this year, it has been difficult to keep food service in the black without general fund assistance. This department should support itself. The increase in the cost of supplies, transportation, and health insurance bring about this request. The free and reduced lunches will still remain for those who qualify.
Eileen commented that $16,000 had to be moved to the Food Service budget from General Fund to keep it in the black. (Expenditures from School Foods will be re-classified to expenditure line items in the General Fund.) 

Tim Trafford wondered if the free and reduced lunches served at Lockwood generated commodities as well as reimbursements.

Eileen confirmed they did. Even with the raise, we still may need to contribute from General Fund to help food service. Food service is year-round, and most summer services are paid by the federal government.  Summer staff is Shirley and one other staff member. Summer breakfast and lunch is free for anyone who walks in the door under age of 18. Participants do not have to be members of the Boys’ and Girls’ Club, nor a community member; the free meals are open to all.

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Regular Meeting
June 13, 2006

Teresa commented that District #2 also serves to the community.

The increase was discussed further.  A question was raised to determine if the $2.00 lunch charge would drive more families to move to free and reduced? Eileen commented that more students on free and reduced help us with poverty level for other funding. It was mentioned that Lockwood needs its own zip code to further determine poverty level. Eileen will bring this up to the Lockwood Community Steering Committee.

The requested prices are as follows:

Students Breakfast--$1.25; Student Lunch--$2.00; Milk--$.35
Adult Breakfast--$1.25; Adult Lunch--$3.00 

Sue Vinton moved to raise the meal prices per the above-mentioned recommendations. Thomas Jones seconded the motion.

Discussion:  What else could be done to help the lunch program stay self sufficient?  We may have to look at reducing staff to cut costs. Parents may have to opt to pack lunches if the prices are too high for them. This is still reasonable as fees for lunch go.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

D. Facilities Report

Eileen mentioned that the Community Forum meets Thursday, June 29th at 7:00 in the Lockwood School Blue Room. She advised that we are still waiting on a contract from JGA; since we are performing some of the services they promised, Eileen suggested we look at the fees again before we sign a contract.
A copy of Art Anderson’s facilities report was distributed at the meeting.
Sue Vinton asked if this report was shared with architects and the Facilities Steering Committee.  Art said it will be shared.

Looks like another busy summer! Eileen commented that just the seven items on the first page come to $60,000. Some can come from the “one time only” money from the state.

E. State/Court Placement Tuition Agreement for New Day Student

Supt. Johnson advised:  We are required to have state/court placement tuition agreements for New Day students. I am requesting that you approve one for DF, which we will process to the OPI to obtain some additional funding. This brings the total to nine. The other eight were approved at the May meeting.

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Regular Meeting
June 13, 2006

Tim Trafford moved to approve the state/court placement tuition agreement for New Day student DF.  Thomas Jones seconded the motion.   Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

F. Acceptance of Job Descriptions

Supt. Johnson advised:  In your packets is a folder with district job descriptions. We have been working on these for about six months to get them updated. Most of the templates come from Montana School Board Association. These are then reworked to meet the district’s needs.

Tim Trafford moved to approve the job descriptions as presented.  Sue Vinton seconded the motion. 

Discussion: Tim thanked all involved for the incredible amount of work to review and prepare the job descriptions. Teresa felt the descriptions would be quite helpful for evaluations as well. Eileen commented on the weight lifting limit spelled out in each job descriptions and explained Workman’s Compensation folks suggested we have a 50- pound item for potential employees to lift prior to hiring. These descriptions will be posted on our web site. Thomas inquired if background checks accompanied these descriptions. Eileen said they come with applications.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

G. Three-Year Audit Contract with Galusha, Higgins & Galusha

Eileen reported:  Attached is a copy of the contract with Galusha, Higgins & Galusha to complete our required annual audit for the next three years. I recommend your approval of this.

Thomas Jones moved to approve the three year contract with Galusha, Higgins & Galusha as presented.  Tim Trafford seconded the motion. 

Discussion: Eileen commented that we’ve been with this firm for a number of years.

Their fees continue to increase, but we have been happy with their service. With this contract, we are locking in the fee for three years.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

PERSONNEL

A. Hiring for 2006-2007: Certified, Classified, AD, Summer Help

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Regular Meeting
June 13, 2006

he following recommendations were made by the superintendent:

Karen Harvey Librarian—Karen will be on an internship in the library. OPI grants a three-year accreditation for an enrolled intern.
Kim Paxinos Full time kindergarten
(In process) Grade three/four teacher to be funded by Title I
Amy Muir Special Education
Keith Tresch Athletic/Activities Director

Extra Summer Employees:  Jodi Allen, Marilyn Capron, Barb Donahue, Melinda Hartmann, Marie Jones, Denise McGough, April Morgan, Anita Ness, Kay Reynolds, Bill Ruff, Keith Tresch, Crystal West, and Coti Widdicombe.

Tim Trafford moved to hire the above-mentioned people and Jennifer Fox for the Grade 3/4 teacher as recommended.  Sue Vinton seconded the motion. 

Discussion: Thomas asked if the summer people are all current employees that have been background checked.  Eileen said yes and noted that Jennifer Fox has also been background checked.

Teresa Stroebe, Thomas Jones, Sue Vinton and Tim Trafford voted aye; the motion passed four to zero.

POLICY

None

REPORTS AND MISCELLANEOUS

A. There will be a Combined Report on the Compass Program.

The administrators and Pam Richau will be presenting a report on the first year with Compass---how it went and where it’s going.

Pam Richau, Don Christman, Mike Bowman and Dave DeBoer presented a PowerPoint presentation to update the board on the first year of implementation and progress with the Compass Odyssey program.

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June 13, 2006

The presentation focused on:

OLD BUSINESS OR FOLLOW UP INFORMATION

A. Indian Education for All Grant

At some recent meetings Don Christman reported that a grant for Indian Education was in the works. He has completed that and sent it last week. This is a competitive grant. If you are interested in reading it, contact Eileen or Don.

B. Early Retirement Program Report

The Early Retirement Program that was offered to teachers has not had any applicants.

Three teachers are heading for Fairfax, Virginia for an Exxon sponsored Math/Science workshop this June. Thanks Exxon!

Sue Vinton commented that the Lockwood staff is a true Learning Community!

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Regular Meeting
June 13, 2006

Summer Institute 2006 was a success with about 40 Lockwood teachers participating and creating technology supported lessons for their curricula.

In the mail today, Eileen received notification that Lockwood School had received a Title 1 Improvement Grant in the amount of $10,000.  Some possible uses for the money could be:

Eileen shared a map of the campus with teacher/staff locations for the coming school year and pointed out the changes.

TRUSTEE REPORTS 

A. Trustee Committee Assignments

It was decided to discuss committee assignments further at the next meeting or by email when more board members can be present.

NEXT MEETINGS

Upcoming meetings:

June 27 - 5:30 Facilities Steering Committee
June 29 - 7:00 Community Forum

The next regular board meeting will be Tuesday, July 11, 2006 at 7:00 p.m. 

ADJOURN

Sue Vinton moved to adjourn the meeting at 9:44 p.m.  Thomas Jones seconded the motion.  Teresa Stroebe, Sue Vinton, Tim Trafford, and Thomas Jones voted yes; the motion passed four to zero.

 

Teresa

Respectively Submitted,

___________________________      ___________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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