Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of April 11, 2006
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Call to Order

The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, April 11, 2006.  Chairperson Stroebe called the meeting to order at 7:05 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees:  Teresa Stroebe, Thomas Jones, Sue Vinton, Gayle Walker, Greg Bochy, Barbara Forrester Frank and Tim Trafford, Superintendent Eileen Johnson and District Clerk Diane Brook.

Staff members present were:  Dave DeBoer, Mike Sullivan, Pam Richau, Don Christman, Cindy Gopp, Johanna Freivalds, Nancy Kaderavek, Whitney DiFronzo, Shad Fancher, Teresa Marchant, and Diane Slagsvold.

Registered guests present were Denise Pancheau, Roxann Grice, Jack Conner, Lois Giovanini, Bob Giovanini, Rhonda Johnson, Courtney Bjordahl, Allan Maust, Sandy Maust, Casey Lauver, Patty Lauver, Greg Pedersen, Jacob Pancheau, Tom Giovanini, Pamela Malek, Becky Malenowsky, Sally Gerber, and Jill Butcher.

Evelyn Pyburn of Yellowstone County News was also present.

Mrs. Stroebe welcomed visitors and advised the following:

If you wish to speak to the Board of Trustees at this meeting about agendaitems, please complete a form and give it to the Board Chair or the clerk.
Any person present, who wishes to do so at this point in the agenda,
may address the board or raise any question about public school district
matters or governing policies. No discussion of personnel or individual
students is permitted at this time. A limit of three minutes is placed
on each speaker. Persons who want more time may make arrangements
to be placed on a future agenda.


Evelyn Pyburn is on the board for the Montana Women’s run. She provided information about the run, noting that this year is the twenty-fifth anniversary, and she distributed entry forms.



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The Board received a copy of the summary of paid bills by account.  The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Tim Trafford moved to approve the March 14, 2006 regular board meeting minutes and the March 28, 2006, committee meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Greg Bochy seconded the motion.  Teresa Stroebe, Thomas Jones, Sue Vinton, Tim Trafford, Barbara Forrester Frank, Greg Bochy and Gayle Walker voted yes; the motion passed seven to zero.


A. Letter from Johanna Freivalds

Chair Stroebe asked if the trustees had read the letter.  There were no questions or comments.

B. Letter from Tolliver Law Firm

Teresa informed everyone the letter advised that the Ninth Circuit Court of Appeals had set the calendar for oral argument in the case of McCracken v. Lockwood School District.  Oral arguments are set for Tuesday, May 2, 2006, at 9:00 a.m.  

C. Letter from Lockwood MEA Negotiators

Eileen commented that Wednesday April 19, 2006, at 5:00 p.m. the Negotiations Committees of the Board and the teachers will meet. 

Tim said three trustees are on the board committee; Greg, Sue, and himself.   The meeting is open to the public. 

The Lockwood Education Association negotiating committee consists of Sharon Harris, Mary Kay Rottrup, and Darlene Hess.

Mrs. Stroebe read aloud a thank you note from Susie Senger.


A. Grade 8 Students Report

Mrs. Gopp and students from the eighth grade Leadership Class gave a report on their work and trip to Philadelphia.  The students provided an excellent presentation; the trustees particularly enjoyed the movie about the trip produced by the students.  The students left the meeting at  7:40 p.m.

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A. Technology

Since the projector was already set-up, the chairman changed the order of the agenda to consider the Technology Report next.  Pam Richau showed the board and those present the spam filter and how to use it. 


F. Curriculum for Fine Arts, World Language, Social Studies, and School Counseling

The Curriculum report was the next item for consideration.  Don Christman presented the proposed curriculums for Fine Arts, World Language, Social Studies, and School Counseling.  He advised that all of them had been aligned with State and Federal standards and Compass Odyssey.

Mr. Christman also reported that the study guide about seven Montana Indian tribes will be presented in the fall.   

Eileen reviewed information about Adequate Yearly Progress.  She advised that Lockwood Schools will have 330 possible indicators to pass to make AYP this year.

Trustee Greg Bochy moved to accept the four curriculums as they were presented.  Thomas Jones seconded the motion.   Teresa Stroebe, Thomas Jones, Sue Vinton, Tim Trafford, Barbara Forrester Frank, Greg Bochy and Gayle Walker voted yes; the motion passed seven to zero.

B. Accreditation for All Schools Received

All three schools have received accreditation for this school year. Eileen advised that there was a notation that there are class sizes over accreditation standards in the middle school.  At this point, OPI doesn’t do anything to schools over accreditation. 

Chairperson Stroebe said this is good documentation of our overcrowding, and that the state needs to fund education better.

C.  Request for Student to Attend Yellowstone Academy

Supt. Johnson requested approval for student CZ to attend Yellowstone Academy. She advised that the tuition will be paid from the permissive levy to the Tuition Fund. 

Tim Trafford moved to approve the tuition agreement for CA to attend Yellowstone Academy.  Sue Vinton seconded the motion.   Teresa Stroebe, Thomas Jones, Sue Vinton, Tim Trafford, Barbara Forrester Frank, Greg Bochy and Gayle Walker voted yes; the motion passed seven to zero.

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D. Future Growth of Lockwood Schools

Superintendent Johnson reported that a meeting with the architects was held on Friday, March 31. The first order of business is to invite members of the community to work on a committee with us that will make decisions to eventually give to the entire community for a vote.  She asked trustees to suggest names of patrons to serve on the Steering Committee.  Eileen also noted that an article requesting volunteers for the committee will be included in the election newsletter as well. Since that is mailed to every home, it will reach more people.

JGA will come to the May meeting to provide cost information and other planning information. 
Teresa said that they need to find minority voices and disenfranchised people and be sure to include them.

E. K-5 Handbook for 2006-2007

The K-5 handbook that was given for preview at the March meeting was presented for Board approval.  Eileen reported that the handbook had a major update last year.  This year there is just the two items that Mr. Bowman had mentioned last month.  Tim Trafford moved to accept the K-5 Handbook as presented.  Thomas Jones seconded the motion.  Thomas Jones, Tim Trafford, Teresa Stroebe, Barbara Forrester Frank, Gayle Walker, Greg Bochy, and Sue Vinton voted aye.  The motion passed unanimously. 


A. Updated List of Substitutes

Barbara Forrester Frank moved to hire the substitutes as presented on the list.  (Substitute Teachers:  Bruce Kilhefner, Marcia Oberlander, Dena Steppe, and Charlene Waddingham; Support Staff Substitute Willhelm “Bill” Ruff.)  Tim Trafford seconded the motion.  Trustee Trafford asked Supt. Johnson if they had been fingerprint background checked.  Eileen said yes.  Thomas Jones, Tim Trafford, Teresa Stroebe, Barbara Forrester Frank, Gayle Walker, Greg Bochy, and Sue Vinton voted aye.  The motion passed seven to zero.


A.  Second Reading of Wellness Policy No. 2510

The trustees were advised that this policy is required for all schools that participate in the Federal Breakfast and Lunch Program. Montana School Board policy personnel developed most of the language. Superintendent Johnson recommended approval of the policy.

Tim Trafford moved to adopt Wellness Policy No. 2510 on second reading.  Gayle Walker seconded the motion.  Thomas Jones, Tim Trafford, Teresa Stroebe, Barbara Forrester Frank, Gayle Walker, Greg Bochy, and Sue Vinton voted yes.  The motion passed unanimously.

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B.  Second Reading on School Library Collection Development Policy
     No. 2308

Supt. Johnson advised this policy came out of the curricular development process. It puts recommendations in the hands of more people if reconsideration is requested.  She recommended approval of the policy.

Tim Trafford moved to adopt the School Library Collection Development Policy No. 2308 on second reading.  Barbara Forrester Frank seconded the motion. 

Trustee Thomas Jones asked that the word “randomly” be inserted into Paragraph 5 in the sentence shown in red.  It was noted that last month they had decided that the parents would be chosen in the order in which they had signed up; then they would keep it rotating.  Thomas said the policy did not stipulate that. 

Trustee Sue Vinton said maybe it should be specified as to the board’s intent last month.  Sue said parents will be chosen in the order in which they signed up. 

Tim said the words “in rotation” should be added to the policy.  He amended his motion to adopt the School Library Collection Development Policy No. 2308 with the addition of the words “in rotation” to Item 5, paragraph two, sentence four.  There was no objection to the amendment.  Thomas Jones, Tim Trafford, Teresa Stroebe, Barbara Forrester Frank, Gayle Walker, Greg Bochy, and Sue Vinton vote aye.  The motion passed seven to zero.

Pam Richau reported that she is researching the possibility of putting a list of the library collection into a web based browser.  She is quite sure this can be done.  People could review the list from home, and it could be sorted by the dates that the book was brought into the library.

Greg thanked Pam for being innovative with solutions to help.  She shared the compliment with the librarians, who also thought of this item.

Becky Malenowsky asked to address the board.  She said she had signed petitions regarding the library policy to present. 

Chairperson Stroebe advised that consideration of these petitions will be put on the agenda of the next regular board meeting in May with the third reading of the library policy.  Teresa advised that since the petitions were not an item posted on the agenda, they could not be discussed at this meeting.   Copies of the petitions will be in the May board packets.


A. Technology

This report was given earlier.

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B. Curriculum

This report was given earlier.

C.  Facilities

This report was completed earlier under the Future Growth item.

D. Activities

Mr. Osborne was present to discuss the use of the school’s volleyball equipment by a community traveling team.  He expressed concern because the equipment is valued at $3,000 to $4,000 and there has not been an athletic budget for replacement of items for five years.  Does the school board want outsiders to come in and use our equipment?  If something goes wrong, he would like assurance that the equipment will be repaired or replaced.

Teresa Stroebe said she believes this is already in policy.

Teresa handed the gavel to Barb, so she could speak as a parent.  She said, “If our children don’t have opportunity to play in a traveling team, they wouldn’t be able to participate in AA athletics.  We have to let the opportunity of sharing our equipment happen per existing policy.” 

Eileen explained the procedure and the contract.  In the contract, it states very clearly that if there is damage the traveling team “renters” will take care of it.  Eileen said that the coach has volunteered to repair equipment that had reparation needed that had nothing to do with their use.  Eileen said she had already addressed this issue; she has said we will share this equipment.

Rob said, “I’m all for it.  I just want to be sure if something is wrong with the equipment; I want someone to be responsible for the worn out equipment.” 

Sue spoke as a parent of a former student athlete.  She said, “It is important that we nurture the relationship of community coaches.  It is year around and cooperative.  Competing in club ball takes them to the next level, and she believes it is important for it to be cooperative.”

A parent/coach in the audience spoke.  She asked if the school uses some of the rent money for equipment replacement.  Eileen said some of it is used for those types of costs.

Eileen reviewed some of the things that are paid for with rent money.  She said we purchase paper products, soap, utilities, cleaning supplies, and pay for some custodial, scheduler, and security salaries.  Mrs. Johnson advised that some evenings there are as many as 18 rooms being used.  She said we don’t make money on it. 

Trustee Trafford advised that this really is not a board type discussion.  Budget requests usually go through the superintendent.

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Eileen said we replace equipment around here on a regular basis, and we have funds to do so.

Barbara said it is like school funding right now.  We have to cross that bridge when we get there.

E. Principals

Mr. Bowman was not present.  His report was included in the agenda packet.

Intermediate Principal Dave DeBoer said he had nothing to add to his written report, but he would be glad to answer any questions.

Trustee Thomas Jones asked if parents will get test results.  Mr. DeBoer said they would be available to parents depending on when the school receives the results back.
Mike Sullivan said he hoped the board had had an opportunity to review the checklist included in their packets.  He said 16 people want to go to MBI this summer for one week in June.  He said perhaps the Communication Group will be able to come and present to the board next fall.  He encouraged the trustees to look at the MBI website. 

Mr. Sullivan advised that he has been working with District 2 on a cooperative math grant.  They have been participating together in a math grant this year, and it has been really helpful to our math teachers.  They hope to get a continuation of the grant.

F. Superintendent

Eileen distributed the out-of-district student information and explained it.  She explained that if they charged tuition to any parents, tuition would have to be charged to all parents, including staff.

Teresa advised of the current out-of-district student policy regarding overcrowding and how decisions are made. 

Sue wanted to know if there was validity to the claim that students who have been expelled can come here.  Eileen said if they have been expelled for certain reasons, we can refuse them.  But we cannot refuse a special needs student, just because they are special needs.

Eileen distributed a copy of an e-mail response she had received from Senator Baucus regarding her concern over shrinking federal grant dollars.  She reported that we have preliminary figures for federal grants for next year, and they are $23,000 less than last year.

There was some discussion of how the school knows what a student’s actual address is. We do the best we can with the information we have.  Eileen said we are required to take children due to the homeless children act.  We currently have open enrollment, unless a grade level is at the maximum allowed by accreditation standards, then no out-of-district students are accepted for that grade level.

Thomas asked about the number of children home schooled in our area.  Eileen said she has that information and can provide it to trustees.

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A.  Resolution from the County to Name the Access Road

The resolution by the Commissioners to accept the name of Stonehaven Trail for our access road along the ditch was attached to the agenda. The Commissioners also resolved to have a sign made and presented to our students.  The commissioners are coming out the morning of May 4, to give the eighth graders the sign. 

The staff breakfast will also be that morning.

Tim asked if we had heard from the state about abandoning the easement.  Eileen said not yet.

B.  School Election on May 2, 2006

Eileen distributed information about the Technology Levy.

Supt. Johnson then introduced the candidates for the two trustee positions.  All three were present at the meeting:  incumbent, Susanne Vinton, candidate, Becky Malenowsky, and write-in candidate, Jack Conner.


Teresa Stroebe reported that the Delegate Assembly will be on August 26, 2006, and Greg Bochy is a delegate.


The next regular meeting will be Tuesday, May 9, 2006 at 7:00 p.m.  The negotiations meeting will be Wednesday, April 19, 2006, at 5:00 p.m. 

The staff breakfast will be May 4, 2006.


Sue Vinton moved to adjourn the meeting at 9:24 p.m. Thomas Jones seconded the motion.  Teresa Stroebe, Sue Vinton, Tim Trafford, Greg Bochy, Thomas Jones, Barbara Forrester Frank and Gayle Walker voted yes; the motion passed seven to zero.



Respectively Submitted,

___________________________      _____________________________
Teresa Stroebe, Chairperson             Diane M. Brook, District Clerk

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