PROCEEDINGS OF THE BOARD OF TRUSTEES
LOCKWOOD SCHOOL DISTRICT #26
YELLOWSTONE COUNTY, BILLINGS, MT
Regular Meeting


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September 14, 2004

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CALL TO ORDER                                                                       

The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, September 14, 2004, at 7:00 p.m.

Chairperson Tim Trafford led those present in the pledge of allegiance.

The following trustees and officers were present: Trustees: Teresa Stroebe, Tim Trafford, Thomas Jones, Gayle Walker, Greg Bochy, and Jim Painter, District Clerk Diane Brook and Superintendent Eileen Johnson. Trustee Barbara Forrester Frank arrived at 7:31 p.m.

Staff members present were: Mike Bowman, Dave DeBoer, Mike Sullivan, Kelly McCann, Sue Roberts, Charles Harvey, Karla Steppler, Carrie Larson, Carrie Schmidt, Angela Pedersen, Darlene Hess, and Pam Richau

Registered guest present: Evelyn Pyburn.

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Teresa Stroebe moved to approve the August 10, 2004 regular board meeting minutes and the August 23, 2004 special meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Thomas Jones seconded the motion. Tim Trafford, Gayle Walker, Thomas Jones, Greg Bochy, Jim Painter and Teresa Stroebe voted aye; the motion passed six to zero.

INTRODUCTION OF NEW STAFF

Mr. Bowman introduced Marcia Lapito and Angela Pedersen from the primary building. Dave DeBoer introduced Josie Richter, and he noted that Shelley Robbins was unable to attend the meeting as she was refereeing volleyball. She will come to the meeting next month. Mr. Sullivan introduced Carrie Schmidt, Carrie Larson, Karla Steppler, Kelly McCann, Susan Roberts, Charles Harvey, and Jennifer Riehl. He advised that Karry Megerth will be at next month’s meeting.

PUBLIC WRITTEN REQUEST TO BE PLACED ON THE AGENDA

None received

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CORRESPONDENCE

Superintendent Johnson recommended accepting the resignations and granting leaves for the people mentioned below.

   A. Letters of resignation from coaches Carrie Schmidt (sixth grade girls’ basketball) and Shaun Jones (cross country). Carrie is resigning from sixth grade girls’ basketball in order to become the seventh grade girls’ basketball coach.

Teresa Stroebe moved to accept the above-mentioned resignations. Greg Bochy seconded the motion. Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, and Thomas Jones voted yes. The motion passed six to zero.

   B. Letter of resignation from Shari Widdicombe in Food Service

Teresa Stroebe moved to accept the above-mentioned resignation. Gayle Walker seconded the motion. Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Thomas Jones, and Gayle Walker voted affirmatively. The motion passed six to zero.

   C. Request for military leave from Keith Tresch

Tim Trafford read aloud Keith Tresch’s letter. Chairman Trafford said military leave is covered by federal and state law. Teresa moved to grant Keith Tresch’s request for military leave. Greg Bochy seconded the motion. Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, and Thomas Jones voted aye. The motion passed six to zero.

   D. Request for leave of absence from paraprofessional Rene’ Johnson

Gayle Walker moved to grant the one-year leave of absence requested by Rene’ Johnson. Thomas Jones seconded the motion. Teresa Stroebe, Gayle Walker, Greg Bochy, Tim Trafford, Jim Painter, and Thomas Jones voted yes. The motion passed six to zero.

EDUCATION AND BUSINESS

   A. Kindergarten early entry for the two-year program

Primary Principal Mike Bowman addressed the issue of early kindergarten entry with the board. Supt. Johnson recommended approval of his request.

Trustee Teresa Stroebe moved to grant early entrance to the students listed in Mr. Bowman’s written request. Greg Bochy seconded the motion. Teresa asked if these children are enrolled in kindergarten. Mike Bowman said they are enrolled in readiness kindergarten. Chairman Trafford asked if there is a waiting list for this program. Mike

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Bowman said yes. He commented that they are still determining if some kindergarten children need to move to readiness kindergarten.

Teresa Stroebe, Gayle, Walker, Greg Bochy, Tim Trafford, Jim Painter, and Thomas Jones voted affirmatively. The motion passed six to zero.

PERSONNEL/HIRING

   A. Updated List of Substitutes

Gayle moved to hire Susan Anthony-Van Luchene, Kristin Burckley, Kristi Decker, Joanne Dutton, Maxine Ekness, Amber Parisien, Marsha Slater, and Christy Wells as substitute teachers and Brian Blacksmith, Loretta Davis, and Theresa Schock as support substitutes. Thomas Jones seconded the motion.

Gayle Walker asked if each of them have had fingerprint background checks. Eileen affirmed that they had.

Tim asked what sort of training is given to substitutes. Mrs. Johnson advised that she and the principals are working on training for substitutes; they hope to have them receive some type of formal training before they substitute. Mike Bowman recently attended a workshop about it, and we provide all new substitutes with a handbook.

Teresa Stroebe asked if certified substitutes are hired first. Eileen said yes. There was discussion about scheduling substitutes. Thomas Jones asked what happens when we cannot get a substitute. Eileen responded that paraprofessionals are put into the classroom as substitutes or the principal takes the classes himself or herself.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, and Thomas Jones voted affirmatively. The motion passed six to zero.

   B. Title I, Paraprofessionals, and Food Service

Title 1: Marcia Lapito and Shelley Robbins

Paraprofessionals: Linda Wagner, Korey Beaudette, Tamra Covington, Angela Pedersen, Dirk Vandenberg (tutor at home with a student).

Food Service: Marie Hutchings

Greg Bochy moved to hire the above-mentioned people. Thomas Jones seconded the motion. Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, and Thomas Jones voted affirmatively. The motion passed six to zero.

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Mrs. Johnson explained the reason for the additions was due to staff shuttling among positions.

   C. Coaches

Randall Rice 8th Grade Boys Basketball
Jayme Wilder Cross Country
Rob Osborne Boys Track
Carrie Schmidt 7th Grade Girls Basketball
Chris Peterson 6th Grade Girls Basketball

Chairman Trafford requested the withdrawal of one name from the list since track season isn’t until spring. Mr. Trafford said his preference is that the Athletic Director does not coach.

Teresa Stroebe moved to hire all of the above-mentioned coaches. Greg Bochy seconded the motion.

Teresa asked if there was anyone coaching two sports at the same time. Eileen said no.

Tim asked if it is possible that any of the new staff may be interested in coaching track.

Teresa agreed with Tim’s observation about the Athletic Director not coaching, especially since the AD has to do money-making now due to lack of funds. She noted that it is early to fill this position, because someone else may want it.

Eileen said the board would just be leaving the position open for a while.

Jim expressed concern about how Rob would feel about it.

Teresa Stroebe moved to amend her motion to table the boys’ track coaching position and approve the other four coaching positions. Chairman Trafford asked if there was any disagreement to the amendment. Seeing none, he advised that the amendment becomes the motion.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion passed seven to zero.

   D. Teacher for Homeland Learn and Serve Grant
Sue Stahley – part-time

   E. Speech aide - Diane Cunnington

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Thomas Jones moved to hire Sue Stahley and Diane Cunnington. Gayle Walker seconded the motion. Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion passed seven to zero.

POLICY

Superintendent Johnson advised that the trustees had requested reviewing Policy Nos.1120 Organization of the Board, 1420 Meeting Procedure, and 8230 Nutrition.

Policy No. 2131 Standardized Testing is recommended because of the No Child Left Behind Law and will require only one reading.

Mrs. Johnson said Policy Nos. 2311 Selection, Adoption/Removal of Textbooks/ Instructional Materials and 3122 Attendance Policy are recommended for clarification based on what is actually happening.

Policy No. 5321A Classified Personnel Leaves of Absence will bring the policy in line with what the board adopted in the Employee Handbook. This will require only one reading since it has already been put into practice.

   A. #1120 Organization of the Board

Teresa Stroebe moved to table discussion of Policy No. 1120. Barbara Forrester Frank seconded the motion. Teresa said she has had conversations with MTSBA concerning this policy and Debra Silk has not gotten back to her yet. She would like to table it until they get advice on correct legal language.

Eileen reminded them of the new regulations that all questions of MTSBA must go out to all trustees and come back to all trustees.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion passed seven to zero.

   B. #1420 Meeting Procedure

Teresa Stroebe moved to add the wording shown below in bold italics to the paragraph entitled Quorum on Page 2 of the policy:

No business shall be transacted at any meeting of the Board unless a quorum of the members is present. A majority of the full membership of the Board shall constitute a quorum, whether the individuals are present physically or present via speakerphone if present for all the deliberations.

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Greg Bochy seconded the motion.

Chairman Tim Trafford said he agrees, but he thinks they should qualify it by adding: if they are present for all the deliberations on the specific topic on which they will vote.

Trustee Stroebe amended her motion to have the policy read as follows:

No business shall be transacted at any meeting of the Board unless a quorum of the members is present. A majority of the full membership of the Board shall constitute a quorum, whether the individuals are present physically or present via speakerphone if present for all the deliberations on the specific topic on which they will vote.

There was further discussion about clarification of the use of the speakerphone in relationship to establishing a quorum for a meeting.

Barbara said this issue should be included in the section of Policy 1420 entitled: Meeting Conduct and Order of Business.

Teresa Stroebe moved to have Superintendent Johnson craft the exact wording for the Policy 1420 using the above-mentioned paragraph as a guide. Greg Bochy seconded the motion. It was noted at the October 12, 2004 meeting, the trustees will see the actual wording Eileen has determined, and it will be the second reading. Any minor changes needed could be made next month prior to the third and final reading.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted aye. The motion passed seven to zero.

   C. #8230 Nutrition

Teresa Stroebe moved to approve Policy No. 8230 on second reading. Gayle Walker seconded the motion.

Eileen commended Shirley Briner for her work in helping students with special needs and allergies.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted affirmatively. The motion passed seven to zero.

   D. #2131 Standardized Testing

Mrs. Johnson noted that this policy is obsolete because NCLB has different guidelines. This policy change only needed one reading because it is due to changes in state and federal laws

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Barbara Forrester Frank moved to delete Policy No. 2131. Gayle Walker seconded the motion.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion passed seven to zero.

   E. #2311 Selection, Adoption/Removal of Textbooks/Instructional Materials

Supt. Johnson advised that the suggested wording change in Policy 2311P would reflect what is actually being done. The wording shown in red details what the committees actually look like.

Thomas Jones moved to adopt the revised wording on 2311P and he read aloud the change as follows:

District curriculum committees should consist of staff that teaches the material being discussed or developed. There should be representation of grade levels K-8 on the committees where applicable.

Teresa Stroebe seconded the motion.

Chairman Trafford asked if administrators serve on the committees. Eileen responded yes.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion passed seven to zero.

   F. #3122 Attendance Policy

Eileen advised that some of the previous wording was redundant or it did not reflect actual practices. Those items are noted with strikethrough text in the attached policy.

Jim Painter moved to adopt Policy No. 3122 with the recommended changes on first reading. Greg Bochy seconded the motion.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted aye. The motion unanimously passed seven to zero.

   G. #5321A Classified Personnel Leaves of Absence

Mrs. Johnson advised that this was changed during the summer in the Employee Handbook. This would now change the policy so that it matched the handbook

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Barbara Forrester Frank moved to adopt Policy No. 5321A as amended. Gayle Walker seconded the motion.

Eileen asked if the board would consider this the second reading because they had previously approved this change for the Employee Handbook last summer.

Barbara amended her motion to adopt Policy No. 5321A on second reading. There were no objections to the amended motion.

Teresa asked if this was a negotiated item. Supt. Johnson pointed out that this is for classified staff; a union does not represent them. This change, which grants classified staff three days of bereavement leave, gives them the same benefit as the teachers.

Teresa Stroebe, Greg Bochy, Tim Trafford, Jim Painter, Gayle Walker, Thomas Jones, and Barbara Forrester Frank voted yes. The motion carried unanimously.

REPORTS AND MISCELLANEOUS

   A. Principals

Middle School Principal Sullivan said he had nothing to add to his report. There was a brief discussion about parental access to PowerSchool and making sure they are aware that Lockwood IGA, Little Horn Bank, and the Family Resource center have computers for that use.

Intermediate Principal DeBoer noted that one report had indicated that third grade was over accreditation, but that is not the case. He said several third grade students were carried on the books for ten days, but were dropped because they had left the district. They are all now at accreditation.

Primary Principal Bowman commented, “We have a very generous community. IGA donated ice cream for the Sitton Workshop held yesterday and Exxon is donating money for an optometrist who will come to the school to adjust and repair glasses.”

Teresa asked about enrollment. Mike Bowman said it is very comparable to last year. We have had out-of-district requests, but we cannot accept them in most grades, as we they are quite full.

He said they would maintain the readiness kindergarten list throughout the year and enroll students if there are openings

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   B. Superintendent

Eileen distributed the Safety Preparedness and More (S.P.A.M.) booklets the students had developed in connection with the Homeland Security Grant.

Mrs. Johnson informed trustees that Lockwood Schools was chosen as a site to give flu shots on Election Day. This is to test how many people could be immunized; it is part of a practice exercise for emergency preparedness for Yellowstone County.

A summary about the Homeland Security Grant was attached to the agenda for trustees to peruse.

The trustees and Supt. Johnson briefly discussed the weekly team meetings and posting them with the agendas. She advised that weekly all departments are represented at the meetings. If a student issue is discussed, the meeting is closed.

The tour of New Day facilities for the board, principals, staff, and public was scheduled for September 29, 2004. Mrs. Johnson invited Evelyn Pyburn to attend the tour. She advised that a bus would provide transportation.

   C. Technology

Pam Richau reported that she has had a tremendous weight lifted from her shoulders, now that she has Darlene Hess assisting with technology. They will be bringing a list of computers for the board to declare as obsolete equipment; some of these older computers could then be donated to the Computers for Kids Program.

Mrs. Richau advised that they are teaching keyboarding this year.

Trustee Walker commented about a group of students who are now in middle school who did not get keyboarding training. She is hopeful that it will be provided to them before they leave Lockwood Schools.

   D. Activities

Trustee Jim Painter commented that Dr. Johnson and Orthopedic Surgeons have been giving physicals at Lockwood Schools since 1981, and he donates almost all the fees back to athletics.

Other donations acknowledged were: Wal-Mart $250 and Wendy’s $1,000

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   E. Facilities

Eileen reported that the building project is on schedule, and they anticipate being done before the end of the year. Eileen expressed appreciation to the board for attending the construction meetings on Thursdays.

Tim reported that there has been a significant change order that has to do with the water line. They had to dig an unanticipated trench. The net of the change order was about $32,000. Chairman Trafford advised that $32,000 is within the normal parameters of a change order, but it is significant.

Tim said that the school has definitely profited by having a facilities manager like Art Anderson. He has many ideas and plans, such as lighting replacements on a rotation basis. Art has also conducted some lumens testing in classrooms. We have some rooms that need new lighting.

Eileen noted that roofing work would soon be needed on some of the buildings. There are some leaks, but the work is in the 20-year roofing plan.

OLD BUSINESS OR FOLLOW UP INFORMATION

None

TRUSTEE REPORTS

Supt. Johnson advised that she had e-mailed the staff about participating in the Future Growth Committee, one person had responded. Eileen said they needed to schedule the first meeting. Barbara Forrester Frank said any day after 5:30 except Wednesdays would work out for her. Eileen said she would schedule a date and inform everyone.

Teresa reported about the MTSBA Delegate Assembly. She advised that the resolutions and minutes will be available on the Montana School Boards Association website. The resolution will be put before everyone at MCEL.

It was noted that MTSBA now has on-line classes available for credit toward receiving the Golden Gavel Award.

Teresa reported that there had been discussion about the moratorium on the formation of new high school districts, especially in relation to K-8 districts that cannot add a high school. Lifting barriers on consolidation was also a topic of discussion

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PUBLIC COMMENT ON SCHOOL ISSUES

None

NEXT MEETING

The next regular meeting will be held on Tuesday, October 12, 2004, at 7:00 p.m.

ADJOURN

Thomas Jones moved to adjourn the meeting at 9:11 p.m. Greg Bochy seconded the motion. Teresa Stroebe, Barbara Forrester Frank, Jim Painter, Gayle Walker, Greg Bochy, Thomas Jones, and Tim Trafford voted aye; the motion passed seven to zero.

__________________________________           ________________________________

         Timothy Trafford, Chairman                            Diane M. Brook, District Clerk

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