PROCEEDINGS OF THE BOARD OF TRUSTEES
LOCKWOOD SCHOOL DISTRICT #26
YELLOWSTONE COUNTY, BILLINGS, MT
Special Meeting


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June 20, 2005

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The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana on Monday, June 20, 2005. Acting Chairperson Tim Trafford led those present in the Pledge of Allegiance and called the meeting to order at approximately 6:55 p.m.

Trustees present: Thomas Jones, Tim Trafford, Greg Bochy, Susanne Vinton, Teresa Stroebe (via speaker telephone), and Gayle Walker (arrived at 6:59 p.m.). Trustee Barbara Forrester Frank was absent.

Tim Trafford acted as Chairman due to the absence of vice-chair Barbara Forrester Frank and due to Chairperson Teresa Stroebe’s presence via speakerphone.

Staff members present were Superintendent Eileen Johnson, District Clerk Diane Brook, and Facilities Manager Art Anderson.

There were no registered guests.

Tim and Teresa conducted a sound check to be sure Teresa could hear everyone in the Board Room.

RESOLUTION FOR BUDGET AMENDMENT

Supt. Johnson explained the budget amendment and advised that her recommendation is to pass the budget amendment. Tim Trafford read aloud the resolution. Greg Bochy moved to adopt the budget amendment resolution. Thomas Jones seconded the motion.

Teresa Stroebe commented that she liked the wording of the budget amendment and that it included the information that the current general fund did not provide sufficient funding.

Greg Bochy noted that the budget amendment identifies the need.

Tim Trafford advised that it is logical and legal to request this budget amendment.

Thomas Jones, Tim Trafford, Greg Bochy, Susanne Vinton, Teresa Stroebe (via speaker telephone), and Gayle Walker all voted yes; the motion passed six to zero.

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June 20, 1005

RESOLUTION TO MAKE A TRANSFER FROM TRANSPORTATION FUND TO FLEXIBILITY FUND

Eileen explained that the Transportation Fund would have approximately $9,500 of budget authority left at end of June and according to MCA 20-9-208 a transfer between funds can be done.

Eileen said a transfer from the Transportation Fund to the Flexibility Fund could give money for salaries, supplies, or any other needs next year. Unlike some funds, the Flex Fund cash ending balance is available for budgeting and expending the next year.

The trustees considered the transfer of $9,500 from the Transportation Fund to the
Flex Fund to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. This transfer is authorized by MCA 20-9-208.

After discussion Trustee Greg Bochy moved to adopt a resolution to transfer $9,500 from the Transportation Fund to the Flex Fund to improve the efficiency of spending within the district. Trustee Thomas Jones seconded the motion for adoption of the resolution.

Teresa said she believes it is important to put this money to the best use; she commented that it would be her first choice to be fully and completely funded by the state so this wouldn’t be necessary.

Susanne Vinton asked for some clarification. She wanted to know what this money would be used for if a transfer is not done. District Clerk Diane Brook responded that the unspent budget becomes part of the cash ending balance of the Transportation Fund. As part of the cash ending balance it increases the reserve percentage or it can be reallocated to reduce the levy amount needed.

Tim Trafford summarized the motion and asked for the vote.

Thomas Jones, Tim Trafford, Greg Bochy, Susanne Vinton, Teresa Stroebe (via speaker telephone), and Gayle Walker all voted yes; the motion passed six to zero.

Teresa Stroebe signed off the speakerphone at 7:15 p.m.

CONTINUED DISCUSSION OF FACILITIES OF LOCKWOOD SCHOOLS

Tim Trafford suggested summarizing what had been done so far and what future plans are. He noted that some meetings for the round table discussions have already been scheduled. Tim said he has concerns that maybe people won’t believe Lockwood is overcrowded.

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June 20, 2005

Superintendent Johnson said she is very concerned about space issues, and it is not getting better. She commented that she doesn’t feel that it is the public’s responsibility to tell us we are out of space. A year from now we are going to have less space than we do now. Eileen thinks it is important for us to go to the study circles with the information about our crowding problems and show them our space issues.

Eileen provided the trustees with this list of space problems she had quickly put together. She said, “This is impacting curriculum and teaching kids.”

Space Issues at Lockwood Schools 2005

Three middle school health teachers sharing two rooms

8th grade history classroom is in the 4th grade hallway

Two middle school reading classes and one middle school math class are in the main hallway of the Intermediate building.

Primary science room is being constructed out of two closets and part of hallway.

Nurse station has no restroom; it has a small sink that has water and waste pumped overhead. The station is a former exit.

Counseling room in the Intermediate is a former exit.

No conference rooms exist in the primary or intermediate.

Conference room in the middle school is a former closet.

Curriculum office is a closet shared with a network hub

Two middle school classrooms are on the second floor of the intermediate and are not handicapped accessible.

Library in the primary is being remodeled to add a computer lab. Neither middle school nor elementary library has adequate working space for repair, storage, or circulating of library resources. Each of our two elementary schools is in need of a separate library. We have 800 students sharing that space and librarians attempting to give lessons and skills to all of them on a rotation basis.

To offer all-day kindergarten at least five more classrooms are needed.

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Space Issues at Lockwood Schools 2005 (cont.)

There is constant shuffling of classes in Sturdevant Gym to accommodate programs for the district.

The health enhancement office in the Primary is in a storage area so that speech can be accommodated in the former health office, which is not more than a closet.

Our Special Education program now utilizes eleven classrooms; previously eight rooms accommodated this program.

Our classrooms are all at accreditation levels. Each of these should be at lower numbers to present curriculum in a manner that meets all students’ needs. If a class becomes overcrowded, there is no place to put another teacher and class.

Intermediate art room is not adequate to accommodate the current numbers and program.

There are no tutor rooms available. Tutoring will have to be in the classrooms or hallways.

Before we opened the addition in December, it was known that this was not a full solution to the space problem.

Eileen thinks that the district needs to move quickly to address the problems. Supt. Johnson advised that if a Building Bond Election were held in conjunction with the Primary or General Election a simple majority is required for passage. However, if it is held at the same time as a school election, a super majority would be needed for passage.

It was Eileen’s feeling that the subjects for the study circles should not be so broad.

Greg Bochy asked Eileen for her opinion about what we need. She said she could not recommend purchasing more land when we already own ten acres. A new building would need three acres and the remaining acreage could be soccer fields, etc.

Tim said the study circle idea is to get the public involved, and it is designed to take a long time, but our time frames are tighter. The meeting dates are already established for the study circles, so that is helpful.

Trustee Susanne Vinton said to Eileen: “If you are concerned; we’re concerned.” Please educate us [the board] about your concerns. Mrs. Vinton suggested a walk-through of all buildings on the campus for the trustees.

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June 20, 2005

It was also mentioned that the public should be informed that Lockwood School does not have a declining enrollment but is growing. There are many home sites being built on, so growth will probably continue.

Tim Trafford said the crowded situation is affecting the curriculum. He noted that there are some rooms that are not ADA compliant. Trustee Trafford remarked that the nurse’s room is inadequate. Tim also commented that there is not enough room for graduation, band concerts and music programs. Tim said, “We need to focus on our board goals.”

Eileen advised that we should have three libraries on this campus.

She noted that building a new Middle School had been planned several years ago.

Tim Trafford said that the idea of building a separate campus for other schools in Lockwood had been discussed within the community.

Susanne Vinton asked about the high school issue. Mr. Trafford advised that building a high school is a School District 2 issue, and is totally separate from the scope of duties of the Lockwood School District 26 Board of Trustees.

Susanne Vinton said as a board how do we respond to concerns from the public regarding the possible construction of a high school and a middle school in Lockwood. It was noted that all taxpayers within the Billings high school district boundaries, not just Lockwood taxpayers, would pay for a new high school.

Mrs. Johnson said that one of the things that makes Lockwood so unique is that everything is together on one campus; she feels it is a strength.

Gayle Walker summarized that we should narrow down what the study groups focus on. Eileen said that she wants to be careful that we stay open and listen.

Trustee Bochy said we do need direction. Greg talked about videoing areas on campus and showing the videos to the study groups.

All trustees present agreed that there is a lot of development and building taking place in Lockwood.

Trustee Tom Jones said he thought that as a board we should do 60 to 70 percent of the leg work and come up with a vision.

Mr. Trafford said the board needs to have a map and facts.

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Special Meeting
June 20, 2005

Susanne reiterated her request for a tour of the buildings by the trustees.

It was the general consensus that a firm timeline was needed. Developing a list of frequently asked questions and answers was also suggested.

Greg Bochy moved to adjourn the meeting at 8:17 p.m. Thomas Jones seconded the motion. Greg Bochy, Thomas Jones, Tim Trafford, Gayle Walker, and Susanne Vinton voted yes; the motion passed four to zero.

 

__________________________________           ________________________________

        Teresa Stroebe, Chairman                            Diane M. Brook, District Clerk

Attachment to 6/20/05
Board Meeting Minutes

TRUSTEE RESOLUTION CALLING FOR A TRANSFER FROM THE TRANSPORTATION FUND TO THE FLEX FUND

Minutes of the proceedings of the Board of Trustees of Lockwood School District 26 of Yellowstone County, Montana relating to the resolution for the transfer of funds from the district’s Transportation Fund to the district’s Flex Fund.

A duly called special meeting of the Board of Trustees of Lockwood School District 26, of Yellowstone County, was held on the 20th day of June, 2005, at which the following trustees were present:

Thomas Jones
Tim Trafford
Greg Bochy
Susanne Vinton
Gayle Walker
Teresa Stroebe (via speaker telephone)

Trustee Barbara Forrester Frank was absent.

The trustees considered the transfer of $9,500 from the Transportation Fund to the
Flex Fund to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. This transfer is authorized by MCA 20-9-208.

After discussion Trustee Greg Bochy moved to adopt a resolution to transfer $9,500 from the Transportation Fund to the Flex Fund to improve the efficiency of spending within the district. Trustee Thomas Jones seconded the motion for adoption of the resolution.

All required notifications of this transfer will be completed by the district clerk.

The Chairman put the question of the adoption of the resolution to a vote. Thomas Jones, Tim Trafford, Greg Bochy, Susanne Vinton, Gayle Walker, and Teresa Stroebe, via speaker telephone, voted yes. The motion passed by a vote of six to zero.

 

 

__________________________________           ________________________________

        Teresa Stroebe, Chairman                            Diane M. Brook, District Clerk

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