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PROCEEDINGS OF THE BOARD OF TRUSTEES
LOCKWOOD SCHOOL DISTRICT #26
YELLOWSTONE COUNTY, BILLINGS, MT
Regular Meeting


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June 14, 2005

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CALL TO ORDER
The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, June 14, 2005. Chairperson Stroebe called the meeting to order at 7:06 p.m.

The following trustees and officers were present: Trustees: Teresa Stroebe, Tim Trafford, Gayle Walker, and Susanne Vinton, and Superintendent Eileen Johnson. Trustees Greg Bochy, Thomas Jones, and Barbara Forrester Frank were absent, as was District Clerk Diane Brook. Technology Coordinator Pam Richau took minutes in Diane’s absence.

Staff members present were: Dave DeBoer, Mike Bowman, Mike Sullivan, Art Anderson, Sharon Harris, Sue Robertson, and Charles Harvey.

The registered guests present were Pam Malek from Exxon and Evelyn Pyburn of Yellowstone County News.

Chairperson Teresa Stroebe welcomed new board member, Susanne Vinton.

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Gayle Walker moved to approve the May 10, 2005 regular board meeting minutes and the May 16, 2005 special board meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Tim Trafford seconded the motion. Tim Trafford requested the following addition/correction to the May 10, 2005 minutes:

Page 2 Paragraph 5: Thomas Jones nominated Tim Trafford for chairman for another year. Addition: “Tim Trafford declined the nomination.”

Gayle Walker moved to approve the May 10, 2005 regular board meeting minutes as amended and the May 16, 2005 special board meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Tim Trafford seconded the motion.

Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted aye; the motion passed four to zero.

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PUBLIC WRITTEN REQUEST TO BE PLACED ON THIS AGENDA

None

CORRESPONDENCE

None

EDUCATION AND BUSINESS

A. The Music Curriculum was presented to the board for discussion and approval.

Supt. Johnson advised that Lynette Larson, Stephanie Smith-Miller, and Brent Lipp had worked on updating the curriculum throughout the school year under the direction of Dave DeBoer. She advised that national and state standards have been added.

Trustee Tim Trafford asked about substantive changes. He was advised that most of the changes occurred in the Middle School curriculum area.

Eileen noted that the three music teachers work very well together and collectively support each other, the students, and the curriculum.

The Board members had positive comments about the curriculum.

Tim Trafford moved to accept the updated music curriculum as presented. Gayle Walker seconded the motion. Chairperson Stroebe asked if there was further discussion.

The consensus of the board members is that the music program at Lockwood is outstanding.

Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted yes; the motion passed unanimously; four to zero.

B. Middle School Library Report

An informational library report was attached to the agenda. Superintendent Johnson advised that Librarian Johanna Freivalds has kept track of the statistics on our collection in the Middle School. Eileen thought the trustees would find this interesting. Mrs. Johnson said Johanna does an excellent job of keeping us informed on such details.

The Board members briefly discussed the report and they were appreciative of the information.

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C. Set Tuition Rate for New Day Students

Supt. Johnson provided this explanation: Some additional funding is available to Lockwood Schools for some of the New Day students. In order for us to collect this funding, it is necessary for the Board to set a tuition rate. The rate is established by the OPI, but must be accepted as a resolution in a meeting. The rates are: Grades 1-6 tuition is $806; Grades 7-8 tuition is $1,074. We are among the very few schools in the state that have a situation such as New Day within their boundaries. We have had many sessions with the OPI over how to handle the various issues related to running the educational program at New Day. Although this is not a huge amount of money, it could help to defray salary costs for the teacher we have at New Day. Clerk Diane Brook spends much time working out the details in these situations.

Trustee Tim Trafford moved to set the tuition rate for New Day students at the OPI designated rates of Grades 1-6 tuition $806; Grades 7-8 tuition $1,074. The motion was seconded by Susanne Vinton.

It was noted that this tuition is paid by the county since these are mandatory placements and these go directly to the school.

Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted yes; the motion passed four to zero.

PERSONNEL

None

POLICY

A. Policy No. 3226 - Bullying/Hazing/Harassment/Intimidation/Menacing #3226

The trustees were advised that this is the MTSBA suggested policy. Supt. Johnson said that
MTSBA promotes local control and they want school boards locally to adopt this policy or a similar policy, but it is not mandated. Three readings are needed since this is not a required policy. It will be finalized in August.

Tim Trafford moved to adopt Policy 3226 relating to Bullying/Hazing/Harassment/ Intimidation/ Menacing on first reading as presented. The motion was seconded by Gayle Walker. Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted yes; the motion passed four to zero.

Tim added that having grown up where bullying was sometimes condoned, he is quite sensitive to the issue. He noticed that Project Citizen Students focused on bullying with their Student Council project and then inquired about the level of bullying that occurs at our school.

Mike Sullivan confirmed that we deal with bullying daily and hopes that the MBI program can begin to help with this issue.

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Sharon Harris posed a question about how this policy meshes with our handbook rules and policies.

Susanne Vinton inquired about a confidential form to report bullying. Principal Mike Sullivan reported that there is no official form, but he believes the kids feel open to reporting by a written note or a verbal report to him or to a staff member.

B. Policy No. 3236 Video/Audio Taping on School Buses

Trustee Tim Trafford moved to adopt Policy No. 3236 on first reading as presented. Susanne Vinton seconded the motion.

There was discussion as to whether this policy requires bus drivers to announce daily that the video tape is running. Trustees were informed that bus drivers do not need to announce it daily, but frequently. Trustees were advised that MTSBA strongly recommends that this policy be adopted and that we make sure both video and audio taping is in place. Eileen added that our attorney advises us to be sure we notify parents and the community in multiple ways about the use of video/audio taping on the bus. The bus driver will rotate the video tapes daily, with a week’s supply of tapes available for the rotation.

Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted yes; the motion passed four to zero.

C. Policy No. 5451 Acceptable Use of Computers, Network and the Internet

Gayle Walker moved to adopt Policy No. 5451 Acceptable Use of Computers, Network, and the Internet on first reading as presented. This motion was seconded by Tim Trafford.

SusanneVinton asked about the loss of privileges, disciplinary action, and/or a legal action statement. She asked, “Do we want to have the ability to terminate or expel?”

Superintendent Johnson responded that Policy No. 5450 Employee Electronic Mail and On-Line Usage and Policy 8421 Computer Software are in place, and they support this policy.

There was a question as to whether the responsible user points apply to teachers as well as students. It was the consensus that this should be clarified. Supt. Johnson said she will bring recommendations for clarifying this issue in policy for the second reading.

Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted aye; the motion passed four to zero.

REPORTS AND MISCELLANEOUS

A request for property transfer from County Superintendent of Schools, A.J. Micholetti, was read aloud by Teresa Stroebe. The request packet is informational only and questions can be directed to
A.J. Michelletti’s assistant.

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The property in question is presently in the Huntley School District. The family would like to transfer that property to the Lockwood School District; so they pay taxes to Lockwood and their kids go to Lockwood School. No action was taken; this is informational only at this time.

Eileen submitted an “End of Year Activities” report to update the board.

Tim Trafford asked about the Compass progress and also asked for email updates on the progress of the Compass implementation.

Pam Richau said she would follow up with email to Board members on Compass Learning implementation. She reported that a trainer was at Lockwood School on Tuesday, June 14, 2005, to work with administrators, set goals and plan for future training. The Summer School teachers will be trained on July 11 from 8:30 to 3:00 in the Primary Learning Lab.

OLD BUSINESS OR FOLLOW UP INFORMATION

Tim was curious about the progress of the easement with the State of Montana. Eileen reported no new news.

TRUSTEE REPORTS

Chairperson Teresa Stroebe reported that she will attend the summer meeting of MTSBA directors next Friday. She also advised that the Delegate Assembly will be held at the end of August.

Tim Trafford asked about Boys’ and Girls’ Club numbers. Eileen reported that numbers are down, but Tim Marnin is trying to recruit a few members from the other club. Their parents could drop their kids by Lockwood instead. MSU-B is also running a summer sports program that has many kids attending and this reduces the Lockwood Club numbers.

Summer School will run from July 18 to August 12. August 12 is also the last day for the Boys’ and Girls’ Club.

NEXT MEETINGS

There was discussion about the June 20, 2005 special meeting. Barbara Forrester Frank cannot attend and Teresa Stroebe may not be available. A quorum is needed to vote on the budget amendment resolution that has been advertised. Teresa polled the group to make sure there will be enough members present for a quorum. It was the general consensus that the agenda may have to be flexible to accommodate a conference call for the resolution discussion and vote.

Eileen inquired about the agenda for that meeting. Teresa wanted to check with Barbara Forrester Frank to understand her agenda plan, and then would advise.

July 12, 2005 is the next regular meeting.

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Principals Bowman and Sullivan distributed their School Handbooks to the board members, so they could read them prior to the July 12 meeting. The handbooks show material to be deleted with strike-through text, and new material is noted with yellow highlights.

Tim Trafford moved to adjourn the meeting at 8:06 p.m. Teresa Stroebe seconded the motion.
Teresa Stroebe, Susanne Vinton, Tim Trafford, and Gayle Walker voted yes; the motion passed four to zero.

 

__________________________________           ________________________________
          Teresa Stroebe, Chairman                            Diane M. Brook, District Clerk

 

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