PROCEEDINGS OF THE BOARD OF TRUSTEES
LOCKWOOD SCHOOL DISTRICT #26
YELLOWSTONE COUNTY, BILLINGS, MT
Special Meeting


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June 7, 2005

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The special meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room. 1932 U.S. Highway 87, Billings, Montana on Tuesday, June 7, 2005. Chairperson Stroebe called the meeting to order at 7:05 p.m. She led those present in the pledge of allegiance.

The following trustees and officers were present: Trustees: Tim Trafford, Thomas Jones, Greg Bochy, Teresa Stroebe, Gayle Walker, and Barbara Forrester Frank, District Clerk Diane Brook, and Superintendent Eileen Johnson.

Staff members present were: Mike Bowman, Dave DeBoer, Art Anderson, and Charles Harvey.

The registered guests present were: Tamara Spillum, Sue Vinton, and Brenda Emond.

Evelyn Pyburn of Yellowstone County News was also present.

Mrs. Stroebe welcomed visitors and advised the following: If you wish to speak to the Board of Trustees at this meeting, please complete a form and give it to the Board Chair or the clerk.

Chairperson Stroebe asked if there was any public participation by saying the following: Any person present, who wishes to do so at this point in the agenda, may address the board or raise any question about public school district matters or governing policies. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda.

AUTOMATED SUBSTITUTE FINDER SYSTEM

Supt. Johnson gave some background information on the difficulty of keeping a substitute clerk. She advised that last year the district paid a current employee overtime to handle the position and the cost was about $6,000. That person no longer wants the position.

Purchasing the automated system in consortium with other districts could be a solution to the ongoing problem of staffing this position.

Trustees were advised that Laurel offered to house and maintain the server and telephone set-up for the system. The automated system is both telephone and web based. All training would be conducted in Laurel.


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Special Meeting
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Trustee Greg Bochy asked about the policy for training and evaluating subs. Supt. Johnson said that is mostly dealt with at building level; each building has procedures.

Mike Bowman and Eileen Johnson advised that a substitute training/workshop would be conducted this year prior to school starting. A handbook for substitutes has also been developed and will be given out at the training. Instructional pamphlets, user identification numbers, and pin numbers for the automated system will be provided to those at the training, if the system is purchased.

Mrs. Johnson asked Tamara Spillum how she liked the automated system that is used by the Billings school district. She said she liked it and it was easy to use.

Eileen advised that she would attend the training in Laurel as well as the principals, building secretaries, Diane Brook, and Debbie Strizich.

Supt. Johnson remarked if she was asked: Will this system save money? She would answer “Maybe, after the initial cost of the purchase.” However the most important consideration is that we cannot keep anybody in the substitute clerk job. It is essential to have a system in place to get substitutes. Mrs. Johnson advised that there would probably be glitches and some problems in the beginning as there always is with implementing any new system.

Trustee Trafford asked about developing an agreement that defines the consortium, which entity owns the equipment, and how future enrollments by other school districts or membership cancellations would be handled.

A trustee asked if the system would interface with First Class; Eileen said First Class is not capable of sharing with this type of system.

There were some questions about the details of handling system problems and getting system support. Eileen advised that some of this will have to be worked out during trainings and informational sessions should the trustees decide to cooperatively purchase the system.

Tim Trafford moved to purchase the purposed automated substitute finder system in cooperation with Laurel and possibly other schools in a consortium. Greg Bochy seconded the motion.

Chairperson Stroebe asked if there was any discussion. Gayle Walker asked for a price quote. Supt. Johnson advised that the exact price amount would depend on the number of schools in the consortium. Laurel has committed, and they would carry the largest percentage. If all four schools currently interested (Laurel, Lockwood, Canyon Creek, and Park City) join, our portion is 34% of the total or about $8,800; our portion could be up to about $10,000 if the smaller schools do not come on board

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June 7, 2005

Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted yes; the motion passed six to zero.

PERSONNEL - Hiring New Teachers for 2005-06

Superintendent Johnson noted her recommendations with the following additions and declination:

Ann Barsness .50 FTE Kindergarten Teacher
Don Christman 1.00 FTE Curriculum/Assessment/Coach
Michelle Dawson 1.00 FTE Computer Applications Teacher
Elizabeth Herbert 1.00 FTE Kindergarten Teacher (increase from .50 FTE)
CORRECTION: GRADE 2 TEACHER
Christy Wells 1.00 FTE Special Education Teacher
Sarah Willis 1.00 FTE Math Teacher - DECLINATION
Angela Giovanini 1.00 FTE Math Teacher - ADDITION

Tim Trafford moved to hire the above-mentioned teachers with the additions and corrections noted per the superintendent’s recommendation. Thomas Jones seconded the motion.

Gayle Walker asked for clarification of the Curriculum/Assessment/Coach position. Eileen advised that the coach part of the position is to be a teacher coach, not an athletics coach.

A trustee asked who would be taking the other math vacancy. At that point it was realized that Amanda Wambolt had been omitted from the list. Mrs. Johnson said she recommended Amanda Wambolt, who had worked as a paraprofessional during the 2004-2005 school year, for the other full time math position.

Tim Trafford amended his motion to include hiring Amanda Wambolt also. Chairperson Stroebe asked if there was any dissention to the amendment. No objection was voiced. Mrs. Stroebe called for a vote.

Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

CORRESPONDENCE – Resignation

Teresa Stroebe read aloud the letter of resignation from Title 1 Tutor Marcia Lapito.

Trustee Trafford voted to accept Miss Lapito’s resignation. Gayle Walker seconded the motion.

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Eileen advised that because of shrinking allocation of Title 1 Funds she does not plan to fill this position. They want to continue to have summer school and need to save back some funds for it. She will move an existing Title 1 person to the Primary school to keep most of the tutors there.

Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.
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2004-05 BUDGET AMENDMENT - Procedures and Proclamation

The trustees reviewed the documentation, procedures, and proclamation provided in the agenda packet.

Thomas Jones moved to introduce the attached budget amendment resolution for proclamation and setting the date for consideration and adoption of the budget amendment on June 20, 2005. Tim Trafford seconded the motion. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

INTERVIEW CANDIDATES FOR TRUSTEE APPOINTMENT

Tim Trafford moved that they amend the agenda to allow a vote on this topic after the interviews, rather than waiting until June 14, 2005. Thomas Jones seconded the motion.

Teresa asked if there was discussion. Tim commented that he made the motion because Thomas Jones would not be present at the meeting next week.

Greg Bochy asked if they could close the meeting. Eileen said no. Teresa Stroebe briefly recapped the advice of the MTSBA attorney, who said the interviews and decisions must be in open session.

Thomas Jones said it is important to get the new person on board as soon as possible.

There was no opposition to Tim Trafford’s request to amend the agenda to allow a vote on the appointment at this meeting after the interviews are conducted. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

Chairperson Stroebe opened by asking each trustee to provide information about themselves.

Mrs. Stroebe asked each candidate the interview questions (provided in agenda packet) in rotating order, so the same person was not always first. The interviews were concluded at 8:48 p.m. The Board took a short recess.

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Tim Trafford moved to vote on the issue tonight. Greg Bochy seconded the motion. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

The trustees conducted the vote for trustee appointment via paper ballot. Superintendent Eileen Johnson and Principals Dave DeBoer and Mike Sullivan verified the ballot counts and recorded them on the white board.

The votes were tallied and results were as follows:

Brenda Emond 0 votes
Tamara Spillum 3 votes
Susanne Vinton 3 votes

Noting the tie vote between Tamara Spillum and Susanne Vinton, Gayle Walker moved to re-vote between the top two candidates. Barbara Forrester Frank seconded the motion. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

Another vote was taken with results as follows:

Tamara Spillum 3 votes
Susanne Vinton 3 votes

At this point Tamara Spillum said she would withdraw. She asked to be considered as a volunteer for the upcoming facilities study circle discussions.

Thomas Jones moved to appoint Susan Vinton to the Board of Trustees. Gayle Walker seconded the motion. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero.

District Clerk Diane Brook gave the Oath of Office to newly appointed trustee Susanne Vinton; Mrs. Vinton signed her appointment.

NEXT MEETINGS

Regular Meeting - Tuesday, June 14, 2005, 7:00 p.m.

Special Meeting - Monday, June 20, 2005, 6:30 – 8:30 p.m.

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June 7, 2005

ADJOURN

Thomas Jones moved to adjourn the meeting at 9:08 p.m. Tim Trafford seconded the motion. Tim Trafford, Gayle Walker, Greg Bochy, Teresa Stroebe, Barbara Forrester Frank, and Thomas Jones voted aye; the motion passed six to zero

 

 

__________________________________           ________________________________

        Teresa Stroebe, Chairman                            Diane M. Brook, District Clerk

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