PROCEEDINGS OF THE BOARD OF TRUSTEES
LOCKWOOD SCHOOL DISTRICT #26
YELLOWSTONE COUNTY, BILLINGS, MT
Regular Meeting


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November 4, 2004

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CALL TO ORDER
The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held in the Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, November 9, 2004, at 7:05 p.m.

Chairperson Tim Trafford led those present in the pledge of allegiance.
The following trustees and officers were present: Trustees: Teresa Stroebe, Tim Trafford, Thomas Jones, Gayle Walker, Barbara Forrester Frank, and Greg Bochy, District Clerk Diane Brook and Superintendent Eileen Johnson. Trustee Jim Painter was absent.

Staff members present were: Mike Bowman, Dave DeBoer, Mike Sullivan, Darlene Hess, Art Anderson, Stephanie Miller, and Charles Harvey.

The registered guests present were Jay Jones and Evelyn Pyburn.

Eileen congratulated the Board of Trustees for the awards they received at MCEL. The Lockwood School Board has received the Golden Gavel Award for 14 years in a row, Teresa Stroebe received the Marvin Heinz Award, Greg Bochy, Jim Painter and Tim Trafford received the Bronze Level Award and Gayle Walker received the Silver Level Award.

Teresa announced that MQEC was upheld at the Supreme Court.

Cake was served to celebrate the awards.

APPROVAL OF MINUTES AND PAYMENT OF BILLS AND WAGES

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

Gayle Walker moved to approve the October 12, 2004 regular board meeting minutes as presented and the payment of all bills and wages and extracurricular bills. Greg Bochy seconded the motion. Tim Trafford, Barbara Forrester Frank, Gayle Walker, Thomas Jones, Greg Bochy, and Teresa Stroebe voted aye; the motion passed six to zero.

PUBLIC WRITTEN REQUEST TO BE PLACED ON THE AGENDA

None received.

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November 9, 2004

CORRESPONDENCE

   A. Letter of Resignation from Connie Bailey

Connie Bailey has been working as a paraprofessional in the special education program of the Middle School. Supt. Johnson recommended accepting her termination with the district and wished her well.

Chairman Trafford read aloud Connie Bailey’s letter of resignation.

Teresa Stroebe moved to accept the resignation of Connie Bailey. Gayle Walker seconded the motion. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted affirmatively; the motion passed six to zero.

EDUCATION AND BUSINESS

Eileen said two student issues have come up in the last two days, and she requested that the board consider these items:

A. Court appointment of surrogate parent Todd Swiegert for JG. Teresa Stroebe moved to approve the court appointment of Todd Swiegert as a surrogate parent for student JG. Greg Bochy seconded the motion. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted yes; the motion passed six to zero.

B. Request approval to move student SB from New Day to Yellowstone Treatment Center. Supt. Johnson advised that this is a good move for this student. Gayle Walker moved to approve transfer of student SB from New Day to Yellowstone Boys and Girls Ranch. Thomas Jones seconded the motion. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted aye; the motion passed six to zero

Mrs. Johnson advised the trustees that Lockwood Schools had received a $25,000 check donated specifically for the Lockwood Boys’ & Girls’ Club. The money is to be used to help pay for the addition, which will house the Boys’ and Girls’ Club. Trustee Walker asked if we could find a way to thank the family. Teresa Stroebe suggested a type of symbol or plaque to commemorate the person who made the donation.

Eileen asked if the board could meet with Boys’ and Girls’ Club Board of Directors and tour the new addition at 6:00 p.m. on December 14, 2004.

Supt. Johnson also informed trustees that Lockwood Schools had received a $30,000 Significant Needs Grant to help pay for the teacher we have on staff at New Day. Leonard Orth was instrumental in getting the grant for us. This grant will free up general fund monies that had been previously earmarked for this teacher’s salary and benefits.

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Eileen said she will be bringing a recommendation to hire two new teachers at semester this year.

PERSONNEL

  A. Updated List of Substitutes

Chairman Trafford requested that the hiring of Penny Jones as a substitute be considered separately.

Gayle Walker read aloud the list of substitutes to be hired as follows:

Substitute Teachers: Barbara Dorn and Larry Whitmyer.
Support Staff Substitute: Tami Schye

Gayle Walker moved to hire the above-mentioned substitute teachers and support staff substitute. Thomas Jones seconded the motion. When asked, Supt. Johnson advised that these people had completed a fingerprint background check. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted yes; the motion passed six to zero

Tim Trafford noted that notices had been published and posted about hiring Penny Jones, since she is the spouse of Trustee Thomas Jones. Chairman Trafford also advised that Thomas Jones must abstain from voting and the vote by all other trustees must be unanimous in order for the hiring to be approved.

Greg Bochy moved to hire Penny Jones as a substitute teacher and a support staff substitute. Teresa Stroebe seconded the motion. Teresa asked if a background check had been completed for Penny. Eileen assured trustees that it had been done. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, and Teresa Stroebe voted yes; Thomas Jones abstained; the motion passed unanimously, five to zero.

Primary Principal Bowman noted that Penny has been a remarkable volunteer in the Primary Building.

B. Hiring of Paraprofessionals in the Middle School

Superintendent Johnson advised that she had one recommendation for Middle School paraprofessional at this time. She recommended hiring Debra Derhak. She noted that they are still in the process of hiring for a second middle school paraprofessional.

Greg Bochy moved to hire Debra Derhak per the recommendations of Superintendent Johnson and Mike Sullivan. Teresa Stroebe seconded the motion. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted aye; the motion passed six to zero.

Mike Sullivan noted that Debra Derhak is a certified teacher.

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Regular Meeting
November 9, 2004

POLICY

  A. Policy No.1420 Meeting Procedure

Chairman Trafford briefly reviewed changes.

Trustee Teresa Stroebe moved to approve Policy No. 1420 on third and final reading. Gayle Walker seconded the motion. Greg Bochy, Tim Trafford, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted aye; the motion passed six to zero.

  B. Policy No. 2311A Selection, Adoption/Removal of Textbooks/Instructional Materials

Tim gave a short overview of the changes.

Trustee Gayle Walker moved to approve Policy No. 2311A on third and final reading. Thomas Jones seconded the motion. Tim Trafford, Greg Bochy, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted affirmatively; the motion passed six to zero.

  C. Policy No. 3122 Attendance Policy

Tim noted that the policy was changed to reflect what is actually in practice at this time.

Trustee Teresa Stroebe moved to approve Policy No. 3122 on third and final reading. Trustee Barbara Forrester Frank seconded the motion. Greg asked if a student could request materials ahead of time for absences. Mike Sullivan said they have used e-mail and fax to keep students up to date on their work. Greg Bochy, Tim Trafford, Barbara Forrester Frank, Gayle Walker, Thomas Jones, and Teresa Stroebe voted yes; the motion passed unanimously

  D. Policy No. 2421 Promotion and Retention

Eileen advised that she had gotten the MTSBA opinion and they approved the policy as it was written.

Thomas asked what grades or testing is used to make the decision for retention. Eileen responded that a teacher would look at across-the-board information including testing, etc. Principal Mike Sullivan advised that a matrix is used in Middle School. Retention is not determined by just one measure of a child; there is a broad scope of criteria used.

Trustee Jones asked about special or additional help for struggling students. Eileen advised that there are Title 1 tutors, after school tutoring, and summer school. Mike Sullivan talked about the different levels of communication arts provided for students in middle school. Trustees were advised that parents are involved in the decision process from the very beginning.

Eileen noted that NCLB requires that schools look at each child individually.

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Barbara Forrester Frank said she is not a fan of retention, especially for special needs kids. She expressed concern that staff carefully consider what interventions there will be or what is going to be done differently for this student the next year. She also wanted to know if those students are tested for special education before they are recommended for retention. Trustee Forrester Frank said she would feel better if the special education testing prior to retention was in policy.

Principal Mike Bowman advised that under current procedures there is a team intervention meeting, which is recorded. This meeting is a precursor to special education testing. This takes place before any retention happens.

Greg Bochy asked if it is better to have the testing in procedure rather than in policy.

Tim Trafford said Barbara is concerned that the procedure is not in writing.

Barbara Forrester Frank asked to add the following statement to the policy between paragraphs three and four:

The district will ensure that the student will be taken through a pre-referral process to special education prior to a decision.

Trustee Barbara Forrester Frank moved to approve Policy No. 2421 on second reading as amended with the above-mentioned statement. Greg Bochy seconded the motion.

Eileen said a free and appropriate education is the child’s right not the parent’s right.

Tim Trafford pointed out that there is a lot of recourse for parents.

Tim suggested that the fourth paragraph be changed to read as follows:

Students shall not be promoted or retained for purely social reasons.

Barbara amended her motion to include the above-mentioned change. Tim asked if there was any disagreement. There was none. Chairman Trafford called for the vote. Tim Trafford, Barbara Forrester Frank, Gayle Walker, Thomas Jones, Greg Bochy, and Teresa Stroebe voted aye; the motion passed six to zero.

  E. Policy No. 2450 Recognition of Native American Heritage

Mrs. Johnson advised that Policy No. 2450 is required by the Montana Constitution and state law.
Many schools did not have it in policy and MTSBA is helping the schools with the appropriate wording for policy.

Eileen said this is the first step; then we need to fill in the curriculum. Lockwood School has some in place, but we will be continuing to work on it. It can be added without taking anything out by substituting some materials, such as reading a story about Native American history versus another

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type of story. Eileen advised that there are plenty of resources. Mrs. Johnson said that they may want to dedicate a PIR day to getting training in how to incorporate Native American heritage into our curriculum.

Tim Trafford asked since this is required by law, does it only need one reading? Eileen said it can be done that way or have three readings at the Board’s choice.

Trustee Teresa Stroebe moved to approve Policy No. 2421 as amended on first reading and final reading. Barbara Forrester Frank seconded the motion.

Trustee Thomas Jones said he would like three readings to allow for other ideas. Tim disagreed with Tom. Thomas asked Teresa to amend the motion

Eileen advised that providing American Indian Heritage education is now part of the questions asked in the accreditation process.

Teresa said there will probably be more information available in the future, because of the part of the lawsuit that addresses this issue.

Thomas asked if this policy wording from MTSBA was given to several boards in the state.

There was discussion by Dave DeBoer and Teresa Stroebe about Native American Heritage education being infused into the curriculum versus added to the curriculum.

Trustee Bochy said at first he was leaning to three readings, but he now feels it is a good policy and one reading would be sufficient.

In light of the discussion, Thomas Jones retracted his suggestion.

Chairman Tim Trafford restated the motion and called for a vote.

Tim Trafford, Barbara Forrester Frank, Greg Bochy, Gayle Walker, Thomas Jones, and Teresa Stroebe voted yes; the motion passed six to zero.

There was a brief discussion of historical data regarding policy changes over time. It was noted that Policy Books will be revised between the December and January meetings. Trustees should bring their policy books to the December meeting.

REPORTS AND MISCELLANEOUS

  A. Technology Report

Darlene Hess distributed the Technology Report at the meeting. She advised that their focus is on trying to get the most use out of the existing equipment. They are trying to fix older machines and get them in the classrooms.

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Mrs. Hess advised that Internet resources for parents are in the report, and they will be handed out at parent-teacher conferences.

Darlene discussed TAGLIT with the trustees. She advised that it is a survey that kids answer about technology. Student in Grades 4-8 will be completing TAGLIT this year.

Darlene said they had a lot of equipment that was no longer usable. There is a business here in town that takes old machines, repairs them, and gives to children school wide. Art took a lot of used equipment to him. He takes donations from anyone. The website for this business is: Computers4 Kids.org.

I-Safe will be taught during health class for seventh graders. Pre-testing and post-testing is required, however this year they are allowing it without the testing.

  B. Principals’ Reports

Primary Principal Mike Bowman brought an article from the National Assessment of Educational Progress regarding gender issues with reading and math. Mr. Bowman read the article and briefly discussed it with the trustees.

Mr. Bowman said he would like to thank the school community because they helped a family provide for special medical needs of one of our students.

Intermediate School Principal Dave DeBoer said he had no additions to his report. He noted that the last four pages of his report included some testing results for review.

Barbara Forrester Frank asked Dave if there are aides for the third grade classrooms because they are crowded and have numbers above accreditation standards. Dave responded that there are Title 1 tutors and paraprofessionals to assist in these classrooms.

Middle School Principal Mike Sullivan expressed his appreciation for the board decision made last spring to add Darlene Hess to the technology staff. He advised that many teachers have said they appreciate her and how much help she is giving them. She comes into the classroom and teaches the teachers how to teach the students.

Mr. Sullivan reported that he and five middle school staff members, Nancy Eby, Nancy Bennett, Charles Harvey, Susan Knieb, and Tony Derrig, had just returned from a middle school conference in Minneapolis. He felt that Lockwood School is really “way out there” (progressive) and many others at the conference were very envious. Each day he was there, he felt lucky to be at Lockwood.

He reviewed the CRT graph results he had provided to the board.

  C. Superintendent’s Report

Mrs. Johnson said she had nothing to add to her written report.

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  D. Facilities Report

Art Anderson reported that the building project is moving to completion quite well. He noted that they are incorporating in some hand painted tiles. Mrs. Morris has put in a tremendous effort to provide 2,200 tiles. He believes the project should be complete by December 8th. They plan to move the classrooms on December 17th.

Mr. Anderson advised that they had been working on the heating systems and boilers. Some of the updates involve significant capital investment, but it will have quick payback.

Mr. Anderson reported that facilities have been working on these projects: Tree trimming, roof program, roof problems, pipes on the roof with rocks in them, and sewer problems. Art said they have not yet been able to reach a satisfactory resolution with the contractor regarding the new turnaround. No payments have been made on the pavement yet. Tim asked how much the bill is. Art said $13,000. Mr. Anderson said the pavement currently does not meet standards and it will not stand up.

Tim asked what they are going to do after the construction is done and the fence comes down. Art said they plan to have concrete walkways and a significant amount of greenery. They will probably run into some winter weather problems, so the fence may not come down as soon as they had hoped.

They have been working with Lockwood fire and Lockwood water on routing the new fire hydrants.

Art said he has been working with a young man for his Eagle Scout project. He has done tree beds, and they have turned out well. He finished the project in a weekend.

The food storage areas have been redone to increase efficiency, so there is less transportation back and forth and better access.

Mr. Anderson discussed the possibility of getting a large pole barn built for equipment and storage; they could then get rid of some of the small sheds. He hopes to work up a proposal and design by next summer.

Eileen reviewed all the room changes with the board for the moves to rooms in the new addition.

  E. Activities Report

Tim commented that he likes the Activities Report.

OLD BUSINESS OR FOLLOW UP INFORMATION

None

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Regular Meeting
November 9, 2004

TRUSTEE REPORTS

Barbara talked about developing a strategic plan. She proposed that they back up and get a board vision established using study circles. Trustee Forrester Frank strongly suggested that all trustees look at the Whitefish plan as an example.

Eileen said Lockwood School does have a vision statement and a mission statement. The five-year plan requires it. Barbara said it should be the driving force. Eileen said that sometimes statements can be done, just hung up, and not revisited often enough.

Barbara said she feels the growth committee is too open.

Chairman Trafford responded that the intent had to do with Lockwood and the physical growth of Lockwood. He was looking for a more focused plan, such as getting numbers of kids and housing starts.

Barb suggested a work session for the board to set goals, etc. Teresa agreed with the suggestion.

Eileen advised that every committee in the district has goals and objectives. Mike Sullivan said all committee goals and objectives are survey based.

It was decided that the Future Growth Committee Meeting to be held on November 30, 2004, should be a joint meeting with the Board of Trustees in a work session. The meeting will be in the Boardroom at 6:00 p.m. Future planning will be the topic of discussion.

PUBLIC COMMENT ON SCHOOL ISSUES

None

NEXT MEETING

There will be a work session November 30, 2004, at 6:00 p.m. The next regular meeting will be held on Tuesday, December 14, 2004, at 7:00 p.m.

ADJOURN

Teresa moved to adjourn the meeting at 10:06 p.m. Barbara seconded the motion. Teresa Stroebe, Barbara Forrester Frank, Gayle Walker, Greg Bochy, Thomas Jones, and Tim Trafford voted aye; the motion passed unanimously.

__________________________________           ________________________________

         Timothy Trafford, Chairman                            Diane M. Brook, District Clerk

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