Regular Meeting

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June 10, 2003

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The regular meeting of the Board of Trustees of School District No. 26, Lockwood Schools, Yellowstone County, was duly held at the Lockwood Board Room, 1932 U.S. Highway 87, Billings, Montana, on Tuesday, June 10, 2003, at 7:00 p.m.

Chairperson Tim Trafford presided. He led those present in the pledge of allegiance.

The following trustees and officers were present: Trustees: Gayle Walker, Tim Trafford, Teresa Stroebe, and Jim Painter, Superintendent Eileen Johnson, and District Clerk Diane Brook. Trustees Becky Webber, Greg Bochy, and Robert Guenther were absent.

Registered staff members were: Mike Bowman, Mike Sullivan, Cindy Gopp, Sue Robertson, Diane Slagsvold, and Bonnie Nicholson.
Registered guests were: Conrad Stroebe, Holly Sather, Dale Myers, and Evelyn Pyburn.


Teresa Stroebe moved to approve the minutes of the May 13, 2003, Regular Board Meeting as presented. Jim Painter seconded the motion. Chairperson Trafford asked if there was any discussion. Seeing none, he called for the vote. Tim Trafford, Gayle Walker, Jim Painter, and Teresa Stroebe voted aye; the motion passed unanimously.

The Board received a copy of the summary of paid bills by account. The summary included a detailed statement of all expenditures of money with the name of the person or business to which payment is made, showing the service rendered or goods furnished.

A motion was introduced by Teresa Stroebe and seconded by Gayle Walker to approve the payment of all bills and wages and extracurricular bills. Tim Trafford, Teresa Stroebe, Jim Painter and Gayle Walker voted yes; the motion passed four to zero.



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Chairperson Trafford informed everyone that public comment could now be given regarding anything under the jurisdiction of the Board of Trustees, other than personnel. He advised that no action could be taken on an item that is not on the agenda; however, it could be put on the next agenda if needed.

Holly Sather would like to be able to have discussion about the request from Myers to purchase the right of way land.

Chairman Trafford said that he would allow public comment right before that item is considered. He advised that no Board discussion would be held during the public comments; discussion by the trustees will take place after the public comments.

A. Letter of resignation from Anne Marie Hanson
Chairman Tim Trafford read aloud Mrs. Hanson’s letter of resignation.

Supt. Johnson recommended accepting this resignation with regrets and offering her our best wishes for the continued good health of her family.

Teresa Stroebe moved to accept Anne Marie Hanson’s letter of resignation with best regards for her son’s health and best wishes. Gayle Walker seconded the motion. Tim Trafford, Teresa Stroebe, Jim Painter and Gayle Walker voted yes; the motion passed four to zero.

A. Seventh Grade Students from Project Citizen
Cindy Gopp, Gifted and Talented Teacher, advised the trustees that the seventh grade students who worked on the “One vote counts, make it yours” project were unable to attend the meeting because they had softball games and band camps.

Mrs. Gopp gave a brief report of the work the seventh graders had done. About 300 people responded to the exit poll. She said most people said the mill levy was what brought them out to vote. The kids thought more “older people” stayed and filled out the survey. The prediction of those responding to the survey was that the mill levy would pass, but most said they did not feel the technology levy would pass.

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The students had distributed 500 flyers to the community. The exit poll asked who had received flyers. A low percentage of respondents had received flyers, but many of those who received the flyer said it did prompt them to vote.

The students were filmed for a report done by a local television station about their project.

Chairman Trafford said the Board felt the larger voter turnout was due, at least in part, to the Project Citizen work done by the seventh graders. He expressed appreciation his for this work.

B. Approve Lunch/Breakfast Program for 2003-2004

Supt. Johnson advised that it is necessary for the Board to approve participating in the Federal Lunch/Breakfast Program each year. No change in meal costs was recommended.

Teresa Stroebe moved to approve participation in the Federal Lunch and Breakfast Program for the 2003-2004 school year. Jim Painter seconded the motion.

Trustee Stroebe commented that she is very pleased with the Summer Lunch Program. Eileen advised that participation is getting bigger almost every day; she noted that 143 children were served today.

Tim Trafford, Teresa Stroebe, Jim Painter and Gayle Walker voted yes; the motion passed four to zero.

C. Request from the Myers Family to Purchase Land Along the Ditch
Mrs. Johnson advised that this is the same piece of land that the Board has considered providing as an easement to Mr. Myers. She recommended that no school property be sold.

Chairman Trafford read aloud the letter from Bruce Fain, attorney representing Merlin Myers Revocable Trust and Dale Myers, to Laurence Martin who represents Lockwood Schools District. The letter was an offer to purchase the area previously surveyed for access. The area is essentially located between the area the Lockwood School District has fenced off and the irrigation ditch. The offer was for a fee simple interest in the property for a sum of $23,000.

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Next Mr. Trafford read aloud Laurence Martin’s response, which advised that the letter would be sent on to the Lockwood Board of Trustees for consideration.

Mr. Trafford said public comment would now be taken regarding the request by Myers to purchase school-owned property.

Holly Sather, 2224 HWY 87 East, #49, spoke. She discussed these points:

  1. She said she feels that it is taxpayer land and doesn’t feel it should be sold.
  2. There is a lot of litigation ongoing regarding the gravel mine and she does not think anything should be done until that is taken care of. She noted a hearing has been postponed until September 3.
  3. The sale of the property would affect many people. She said the welfare of all the people living in the mobile home court would be jeopardized.
  4. She noted that the County Commissioners have asked Mr. Myers to find a different access for his gravel mine.
There were no other public comments on this issue.

Teresa said for purposes of discussion, we need a motion.

Gayle Walker made a motion not to sell the land at this time. Jim Painter seconded the motion.

Jim said he is concerned with what will happen in the future with the land itself.

Teresa Stroebe said with ongoing litigation, it would not be right to accept the offer at this time. She commented that she doesn’t feel this is the right time to do this; many things are still up in the air.

Tim Trafford said it is possible that an easement could be granted in the future. He advised that he is opposed to selling school property, whether it is on this side or the other side of the school buildings. Mr. Trafford said he is in favor of keeping open the option of moving the easement from the parking lot to that property.

Teresa Stroebe said in the future we do not know what type of access the state lands will need.

Chairman Trafford said as far as the development of an alternative easement, that discussion could take place in the future.

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Chairman Trafford called for a vote on the motion to reject the offer to purchase school-owned land by the Myers’ family.

Tim Trafford, Teresa Stroebe, Jim Painter and Gayle Walker voted yes; the motion passed four to zero.

HIRING FOR 2003-2004

Supt. Johnson advised that they had completed background checks and interviews for the teaching positions, and she had four teachers to recommend for hiring for the 2003-2004 school year. The trustees were each given a list of the recommendations.
Gayle Walker made a motion to hire the four teachers. Jim Painter seconded the motion.

Supt. Johnson advised that the names should be mentioned in the motion for the record.

Gayle Walker amended her motion as follows: She moved to hire Katherine Notis, Loni Woodard, Heather Richard, and Kimberly Johnson for 2003-04. Chairman Trafford asked if there was any objection to the amendment; there was none.

Gayle asked if the screening process is completed; Eileen said yes.

Teresa asked for clarification as to what each person would teach and in which building they would be located. Supt. Johnson responded that Katie Notis would teach 6th grade math in the Middle School. Her position is a one-year position to replace Mrs. Waldorf while she is on a one-year leave of absence. Loni Woodard will teach math in the Middle School. Heather Richard will teach special education in the Intermediate School. Kimberly Johnson will teach reading and math in the Intermediate.

Trustee Walker asked if their certifications were in the areas in which they will be teaching. Eileen responded yes.

Supt. Johnson said they were invited tonight but were unable to attend. They will come to a future meeting. Eileen said Loni Woodard had been a student here.

Tim Trafford, Teresa Stroebe, Jim Painter and Gayle Walker voted yes; the motion passed four to zero.

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A. Principals’ Reports
Eileen advised that the principals do not do formal reports for June, but they were present if the Board had questions.
Mike Bowman was asked about summer projects. He said their focus for the month of June is to get the new carpeting laid and the painting done.




Teresa said there is a MSBA meeting on June 26 and 27; it is a MSBA District Directors meeting. She will report about this meeting in July. Teresa also advised that there would be a District meeting in October and a Delegates Assembly in August.


The next regular board meeting is Tuesday, July 8, 2003, at 7:00 p.m.


No donations were noted.


Gayle Walker moved to adjourn the meeting at 7:28 p.m. Teresa Stroebe seconded the motion. Tim Trafford, Teresa Stroebe, Gayle Walker, and Jim Painter voted yes; the motion passed unanimously.



__________________________________           ________________________________

         Timothy Trafford, Chairman                            Diane M. Brook, District Clerk

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