Lockwood School District #26
Job Description

TITLE: Assistant Business Manager
REPORTS TO:

Superintendent and Business Manager

SUPERVISES (if applicaable): N/A
JOB DEFINITION OR GOAL: To maintain an accurate purchasing, accounts payable, payroll, and inventory records, assist the business manager with other business office duties. There is great emphasis on confidentiality in the business office.

ESSENTIAL DUTIES AND RESPONSIBILIIES:

  1. Responsible for computer input of all purchase orders, designates purchase order numbers and observes proper account coding.

  2. Acts as shipping and receiving clerk for all buildings and checks off packing slip against the purchase order.

  3. Processes invoices where purchase orders were issued using the appropriate form that includes account coding.

  4. Responsible for input and maintenance of inventory records for the superintendent’s office, cafeteria, maintenance department and each building.

  5. Assists with preparation of monthly reports as to expenditures and receipts.

  6. Assists with the monthly reconciliation of the county treasurer’s report.

  7. Assists with annual district audit.

  8. Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

  9. Compiles payroll data, addition of timesheets/timecards and enters timesheet information into software application.

  10. Updates employee information in files/computer.

  11. Processes monthly payroll checks.

  12. Processes monthly deduction checks generated from the monthly payroll.

  13. Assists in various governmental reporting requirements.

  14. Keeps records for sick/vacation pay hours.

  15. Files payroll records in employee files.

  16. Professional development – attend workshops and training to keep current with audit changes, accounting changes, federal laws, Montana school laws, etc.

Only minimum duties are listed. Other functions may be required as given or assigned.

DESIRED MINIMUM QUALIFICATIONS:

  1. High school diploma
  2. Two years of post-secondary and five years experience with progressively
    responsible clerical, bookkeeping and payroll work. Computer skills required.
  3. Such alternative to the above qualifications as the board may find appropriate and acceptable.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing duties of this job, the employee is regularly required to use hands to fingers, handle, or feel objects, tools or controls; reach with hands and arms; talk or hear; and taste or smell. The employee is frequently required to stand, walk, sit, stoop, kneel crouch or crawl. The employee is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

While performing the duties of this job the employee frequently is required to sit, stand and walk. Job duties also require vision to read computer screen, written reports and materials, mental skills to make independent decisions while meeting accuracy and productivity requirements.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time constraints and occasionally required to work in a stressful environment. The noise level in the work environment is usually moderate.

The employee must work well under pressure to meet multiple and sometimes competing deadlines. The employee shall, at all times, demonstrate cooperative behavior with colleagues and supervisors.

6/2006
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