8th Grade Fundraising "Rules of the Road"
Welcome to the wonderful world of 8th Grade DC Trip Fundraising!
8th Grade is a terrific year for Lockwood students, very few 8th grade students get the opportunity to take this trip, especially with the friends/classmates they have attended school for the better part of 9 years!
Some ‘Rules of the Road’:
- We are all in this together, well sort of. Some of the fundraisers are ‘individual based’ and some are a ‘group effort’.
- Individual based fundraisers means whatever funds your child raises are kept for your child’s trip. For example; if your child should participate in the Craft Bazaar or Garage Sale, you keep the proceeds and it is your responsibility to get those funds to Global Travel.
- ‘Group Effort’ fundraisers-Part A – especially those run by fundraising businesses. For example, should we choose to the ‘Super Bowl Sunday Pizza” fundraiser. The gentleman who owns this business, is IN the business of a professional fundraiser, his product is pizza. This means that if your child participates in this fundraisers, ALL funds that are collected MUST be turned into this gentleman. He does an excellent job of keeping a spreadsheet of every students’ sales and then sends a single check to Global Travel along with the spreadsheet designating how much each individual student receives toward their trip. You cannot send in a check for 1/2 the amount of the pizza’s and a second check to Global. As a professional fundraiser, these businesses can be in BIG trouble with the IRS for not having full amounts documented.
Also, if you participate in this type of fundraising, with, for instance, candles and 1- or more of the candle(s) is broken (because, for instance you husband tripped over the box, knocking the whole thing down the stairs) after you have turned in your money, but before you have delivered the candles to your customers, your money will not be refunded, you are responsible for refunding to your customer(s) in the form of money or candles. - 2nd “Group Effort fundraisers –Part B- should we decide to have, for example a school dance, students will be expected to (along with at least one parent) help set-up for the dance, have at least one parent help out (chaperone, work the concession stand, etc.- kids are then free to enjoy the dance) and then the student and parent help clean up, the funds raised (following expenses, of course- cost of DJ, etc.) will be divided equally among students who have ‘worked’ the dance, along with their parent (or adult sibling, grandparents, etc.)
- You are responsible for your own students fundraising. You are responsible to double check with Global Travel where you are in your payments, etc.
- Students/parents who sign-up for fundraisers really need to stick with it. I will not call to remind students/parents of meetings or to show up at individual fundraisers or of payment deadlines. Leaving fundraising to the last minute never works. I have received calls from frantic parents, as late as 2 weeks before the trips/final payment wanting to know when the next fundraiser is, as their child still owes a great portion for the trip. Said parent has not shown for meetings, and their child that did sign up for several fundraisers and never showed up either, there is not much you can do at that point!
- I will try to very days/times of meetings as best I can, however, we all have very busy lives and schedules, so plan “B” will be that information memo’s packets will be available regarding individual fundraisers/meetings in my office and on the school webpage under “8th grade Info”. I will do my best to keep this page updated within 24 hours of each meeting/fundraiser.
- Please keep in mind, that I am volunteering my time and effort to the ‘cause’. All ‘positive’ comments, suggestions, ideas, are more than welcome.
- Craft Bazaar- $5.00 per student, refunded IF student helps with Set-Up Friday night and/or Clean-Up Saturday afternoon. At least ONE parent/adult is to be here with the student the ENTIRE time, this is not a ‘drop-off’ event. Students will have their own area and signage specifying what they are fundraising for. All advertising for the Bazaar as a whole will reflect that that a special section will be held for 8th grade fundraisers. Each student will be expected to distribute 10 advertising flyers (to parents places of business, etc.) Spaces are reserved on a first come-first save basis, and we will try to not duplicate items. A notice will be put in the Gazette, we will try to have two spots on Q-2 and Kulr 8 as well as p.s.a.’s with the radio stations- K-CTR is always good about this. The Bazaar will set-up on Friday, November 16, from 7-8 p.m. and be held on Saturday, November 17, vendors will be allowed in the building at 8:00 a.m. and will be open from 9:00 a.m.-3:00 p.m. You may sign-up, if you wish after this meeting.
- Any new and/or exciting fundraising ideas?
I can be reached by e-mail @ connerb@lockwood.k12.mt.us or 248-3239 –x 8.
Please use the Contact sign-up sheets for your students name, phone number(s), e-mail and home addresses."
Thank you all for your time, I am looking forward to a fun and successful fundraising season and a great trip for the kids.
Becky Conner
